Respected Seniors,
I am handling joining formalities of new joiners, and we have a checklist of required documents for new joinee but after many reminder employees are not providing their documents i.e- Relieving letter, fitness certificate, parents details for Insurance.
Sir, kindly share the e-mail format that i can mail to related employees for the submission of pending document.
Thanks,
Sneha
From India, Delhi
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2I am handling joining formalities of new joiners, and we have a checklist of required documents for new joinee but after many reminder employees are not providing their documents i.e- Relieving letter, fitness certificate, parents details for Insurance.
Sir, kindly share the e-mail format that i can mail to related employees for the submission of pending document.
Thanks,
Sneha
From India, Delhi
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This is a common thing followed in many organization, where HR will remain in between "Scylla and Charybdis" - (to be caught between two equally unpleasant alternatives). HR cannot approach management saying that he could not obtain documents, or, HR cannot insist new entrants to submit documents in a harsh manner. So Hr needs to handle the situation tactically, in the event of issuing Offer of Appointment, before submission of documents.
That is why, now-a-days HR needs to be assertive (not aggressive). You should not have issued Offer of Appointments before submission of all required documents. Anyway, please mail a communication and see how it works:
Quote
"Dear
It is noticed that you have not submitted following documents to company, inspite of repeated reminders:
-1)
2)-
--
Please note that submission of above documents are mandatory to enable us to complete your personal file.
Kindly note that you are required to submit these documents, on or before ---- without fail.
Seeking your cooperation in this regard.
Unquote
You are at liberty to send individual mail or prepare a notice and exhibit in the company notice board (if the failing new joinees are plant personnel, notice is a better one)
From India, Aizawl
Acknowledge(0)Amend(0)
That is why, now-a-days HR needs to be assertive (not aggressive). You should not have issued Offer of Appointments before submission of all required documents. Anyway, please mail a communication and see how it works:
Quote
"Dear
It is noticed that you have not submitted following documents to company, inspite of repeated reminders:
-1)
2)-
--
Please note that submission of above documents are mandatory to enable us to complete your personal file.
Kindly note that you are required to submit these documents, on or before ---- without fail.
Seeking your cooperation in this regard.
Unquote
You are at liberty to send individual mail or prepare a notice and exhibit in the company notice board (if the failing new joinees are plant personnel, notice is a better one)
From India, Aizawl
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