Hello Everyone,
Hope all are doing well! I need help in drafting a letter for the recovery of the amount from the employee who left after neglecting his duties. The company had a meeting with the client, and he was expected to be present since he was introduced to the client. However, at a crucial moment, he declined to board the flight and has not been responsive since then.
Kindly advise on how to draft a letter requesting the recovery of the amount from him.
Thank you in advance!
From India, New Delhi
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Hope all are doing well! I need help in drafting a letter for the recovery of the amount from the employee who left after neglecting his duties. The company had a meeting with the client, and he was expected to be present since he was introduced to the client. However, at a crucial moment, he declined to board the flight and has not been responsive since then.
Kindly advise on how to draft a letter requesting the recovery of the amount from him.
Thank you in advance!
From India, New Delhi
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Dear Aman Singh,
It would be too early to send him the notice for the recovery of the airfare and other charges. First, understand why he has been absenting. Has he met with an accident? Does his family member have some problem? Is there marital discord or something like that? Occasionally, an employee behaves immaturely.
So as a first step, send the Security Officer (SO) to his home and find out why he is absent from his duties. The SO must act professionally and find out the exact reasons for the absence. The SO should not get angry, but if there is a physical assault, he should handle it professionally.
Make a separate file for this case, and this report should be filed in the field. Your letter to the SO should be the first enclosure of the file. On completion of the visit, the SO should send the official report. Make all the correspondence through hard copies only. There is no need to send an email.
If the correct reasons are ascertained, then well and good. If not, then send the notice for absence from the duties without authorization. In this notice, do not mention anything related to the recovery. Please wait for your reply. If the reply is not received, then order the domestic inquiry and tell him to depose before the inquiry. The Enquiry Officer (EO) should investigate not just the unauthorized absence but the losses caused to the company owing to the absence as well.
As of now, you may follow the above-mentioned steps. Further guidance will be given as things unfold.
Thanks,
Dinesh Divekar
From India, Bangalore
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8219It would be too early to send him the notice for the recovery of the airfare and other charges. First, understand why he has been absenting. Has he met with an accident? Does his family member have some problem? Is there marital discord or something like that? Occasionally, an employee behaves immaturely.
So as a first step, send the Security Officer (SO) to his home and find out why he is absent from his duties. The SO must act professionally and find out the exact reasons for the absence. The SO should not get angry, but if there is a physical assault, he should handle it professionally.
Make a separate file for this case, and this report should be filed in the field. Your letter to the SO should be the first enclosure of the file. On completion of the visit, the SO should send the official report. Make all the correspondence through hard copies only. There is no need to send an email.
If the correct reasons are ascertained, then well and good. If not, then send the notice for absence from the duties without authorization. In this notice, do not mention anything related to the recovery. Please wait for your reply. If the reply is not received, then order the domestic inquiry and tell him to depose before the inquiry. The Enquiry Officer (EO) should investigate not just the unauthorized absence but the losses caused to the company owing to the absence as well.
As of now, you may follow the above-mentioned steps. Further guidance will be given as things unfold.
Thanks,
Dinesh Divekar
From India, Bangalore
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