Hello All,
I am working in a software company. One of our employees left the job without serving the notice period. He had been working with us for only 6 months, and suddenly resigned on the 5th of June, mentioning that he would not be able to come from the 9th of June, and indeed, he did not show up. Can you please suggest a mail format for this situation?
Thank you.
From India, Bhubaneswar
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1I am working in a software company. One of our employees left the job without serving the notice period. He had been working with us for only 6 months, and suddenly resigned on the 5th of June, mentioning that he would not be able to come from the 9th of June, and indeed, he did not show up. Can you please suggest a mail format for this situation?
Thank you.
From India, Bhubaneswar
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You need to disclose more particulars like notice period, if so the duration, also whether the employee had any leave to his credit, did he offer to pay for the remaining notice period, dues payable to him, any property retained by him, etc., before drafting a meaningful mail for the purpose.
From India, Mumbai
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From India, Mumbai
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Hello,
Thank you so much for your response.
The notice period is 30 days. If an employee is unable to serve the notice period of 30 days, he has to pay one month of his basic salary as a notice payout. We have now decided to stop his last month's salary as the notice payout. Is this relevant?
Thank you.
From India, Bhubaneswar
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Thank you so much for your response.
The notice period is 30 days. If an employee is unable to serve the notice period of 30 days, he has to pay one month of his basic salary as a notice payout. We have now decided to stop his last month's salary as the notice payout. Is this relevant?
Thank you.
From India, Bhubaneswar
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Hello,
It would be helpful to share if the person was on probation, as companies have different rules set regarding the notice period for team members while on probation. Assuming the notice period to be 15 days, how many leaves do the team members have in their leave account? Talking about not releasing his salary, it solely depends on the clause and the policies signed. If it mentions that the salary and the F&F would be null and void if a person absconds, then yes, it could be an altogether different approach.
Suggestively, a call to the employee asking about his actions would not only help brand ourselves better but also reflect the working culture. There could be ample reasons for the person absconding. It could be something within the company - or the manager that might have indirectly or directly forced him to act as he is fairly new.
Thank you, all.
Regards,
Chetan Shroff
From India, Ahmedabad
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It would be helpful to share if the person was on probation, as companies have different rules set regarding the notice period for team members while on probation. Assuming the notice period to be 15 days, how many leaves do the team members have in their leave account? Talking about not releasing his salary, it solely depends on the clause and the policies signed. If it mentions that the salary and the F&F would be null and void if a person absconds, then yes, it could be an altogether different approach.
Suggestively, a call to the employee asking about his actions would not only help brand ourselves better but also reflect the working culture. There could be ample reasons for the person absconding. It could be something within the company - or the manager that might have indirectly or directly forced him to act as he is fairly new.
Thank you, all.
Regards,
Chetan Shroff
From India, Ahmedabad
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You can reply to him stating that "As you have failed to serve the notice period of one month, the resignation tendered by you is not accepted. Since you have not been attending duties from 9th June without any intimation, the same tantamount to absconding from employment and accordingly action is being taken."
From India, Mumbai
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From India, Mumbai
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You can not do much in the matter except making some communication. You send him a letter saying that his resignation is not accepted as it is not proper, if he is under the terms of notice.
From India, Mumbai
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From India, Mumbai
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Dear Member,
I believe that you need to issue a show cause notice via mail. The format of the show cause notice is provided in the bare act.
1. Show Cause Notice: Details of absenteeism should be outlined with reference to the clause in the appointment letter where the notice period is mentioned. This letter should be sent via registered mail to the address provided by him/her.
2. No experience letter or salary will be provided until a satisfactory reply is received either in person or in writing.
Regards,
Prashant
From India, Pune
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I believe that you need to issue a show cause notice via mail. The format of the show cause notice is provided in the bare act.
1. Show Cause Notice: Details of absenteeism should be outlined with reference to the clause in the appointment letter where the notice period is mentioned. This letter should be sent via registered mail to the address provided by him/her.
2. No experience letter or salary will be provided until a satisfactory reply is received either in person or in writing.
Regards,
Prashant
From India, Pune
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