I am working in a retail apparel company, handling pan India recruitment, can anybody tell me what kind of reports shall i maintain for management?
From India, Jind
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2From India, Jind
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Hi,
As you handle PAN India recruitment, I suggest that you maintain the following:
Apart from the normal recruitment reports, first and foremost, have a clear database of your company. This includes, but is not limited to:
- Your Organization structure & hierarchy
- List of Functions & departments/Teams
- List of all the positions in your company
- Vision/Mission of the company
- Your company's strategies and goals for the short term and long term
- Database of resumes for key positions that you receive from any source
- Job descriptions for all roles
- Check whether each position has clear Competence mapped to it
All of the above should serve as a base for you. As a recruiter, you play a vital role in bringing the right talents at the right time. Hence, please focus a lot on the aforementioned points.
In general, management will look for the following:
- Approved open positions that need to be filled within the current year
- Positions pending for approval
- Number of positions filled (month-wise)
- Vacancies
- All of the above categorized by location/region
- Gender ratio
Regarding Interview schedules:
- Number of sourced profiles
- Profiles in the pipeline for interview
- Interviews attended
- Offers released
- Date of joining of candidates
- Rejected offers
- No-shows
Track the source, time, and cost:
- Source: Employee referral, consultancies, and other sources
- Cost per hire
- Time taken to fill the vacancies
Based on the above, build an Excel report to track various aspects of recruitment.
Let me know if you need any further clarification.
Regards,
Thiyagu
From India, Bengaluru
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As you handle PAN India recruitment, I suggest that you maintain the following:
Apart from the normal recruitment reports, first and foremost, have a clear database of your company. This includes, but is not limited to:
- Your Organization structure & hierarchy
- List of Functions & departments/Teams
- List of all the positions in your company
- Vision/Mission of the company
- Your company's strategies and goals for the short term and long term
- Database of resumes for key positions that you receive from any source
- Job descriptions for all roles
- Check whether each position has clear Competence mapped to it
All of the above should serve as a base for you. As a recruiter, you play a vital role in bringing the right talents at the right time. Hence, please focus a lot on the aforementioned points.
In general, management will look for the following:
- Approved open positions that need to be filled within the current year
- Positions pending for approval
- Number of positions filled (month-wise)
- Vacancies
- All of the above categorized by location/region
- Gender ratio
Regarding Interview schedules:
- Number of sourced profiles
- Profiles in the pipeline for interview
- Interviews attended
- Offers released
- Date of joining of candidates
- Rejected offers
- No-shows
Track the source, time, and cost:
- Source: Employee referral, consultancies, and other sources
- Cost per hire
- Time taken to fill the vacancies
Based on the above, build an Excel report to track various aspects of recruitment.
Let me know if you need any further clarification.
Regards,
Thiyagu
From India, Bengaluru
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Hi Kumar Satveer,
On a broader view, the Recruitment report should cover at least the below 3 main areas:
1) Requisition details
2) Time to Fill
3) Cost of Recruitment
The above 3 areas can be drilled down further to provide more information:
1) Requisition details: This may contain the below:
- Date of the request received about the open position
- Name of the requester (Approval, if any)
- Reason for the requisition (replacement, new position, Non-budgeted head count)
- Job Position (name of the position)
- Job Level (Senior, etc.)
- Critical Position (yes or no)
- Hiring Manager name & position
2) Time to Fill:
- Approved date (Approvals obtained for the position)
- Sourcing date
- Interview Schedule date
- Feedback obtained date
- Offer Made date
- Date of joining date
(This may appear to be too much information, but believe me, this will help you understand where the time is consumed most)
3) Cost to Fill:
- Source of the candidate (Referral, Consultancies, Walk-ins)
- Professional fees, if any
- Travel expenses (reimbursements, if you provide to candidates to attend the interview, mostly for outstation candidates)
- Any other expenses
Please use this as a source and make separate columns in Excel. If you still need any clarification, please attach the document you have prepared and then ask for clarification. For sure, you will receive some input. Besides, search on Google for recruiting report templates; you will get a few ideas. We HR professionals should attempt to do things on our own and ask for additional clarification.
Regards,
Thiyagu
From India, Bengaluru
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On a broader view, the Recruitment report should cover at least the below 3 main areas:
1) Requisition details
2) Time to Fill
3) Cost of Recruitment
The above 3 areas can be drilled down further to provide more information:
1) Requisition details: This may contain the below:
- Date of the request received about the open position
- Name of the requester (Approval, if any)
- Reason for the requisition (replacement, new position, Non-budgeted head count)
- Job Position (name of the position)
- Job Level (Senior, etc.)
- Critical Position (yes or no)
- Hiring Manager name & position
2) Time to Fill:
- Approved date (Approvals obtained for the position)
- Sourcing date
- Interview Schedule date
- Feedback obtained date
- Offer Made date
- Date of joining date
(This may appear to be too much information, but believe me, this will help you understand where the time is consumed most)
3) Cost to Fill:
- Source of the candidate (Referral, Consultancies, Walk-ins)
- Professional fees, if any
- Travel expenses (reimbursements, if you provide to candidates to attend the interview, mostly for outstation candidates)
- Any other expenses
Please use this as a source and make separate columns in Excel. If you still need any clarification, please attach the document you have prepared and then ask for clarification. For sure, you will receive some input. Besides, search on Google for recruiting report templates; you will get a few ideas. We HR professionals should attempt to do things on our own and ask for additional clarification.
Regards,
Thiyagu
From India, Bengaluru
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There are standard returns to be given to management regarding your function. Just logically think. Your job is recruitment. You give ads. You help select people. You scrutinize resumes. You select people. From this itself, some returns become obvious. For every post, how many resumes were received? For every interview, how many candidates came? How many were selected and how many joined after selection? What is the cost of recruitment? Your work itself will tell you what the key points to be brought to the notice of management are. Information has to be summarized in a standard format for info. Standardized format is otherwise known as return.
From India, Pune
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From India, Pune
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Why should reports be maintained at all? For whom? For what purpose? Are you working in a government office to maintain files after files? If your organization has SAP or ERP or any system, reports can be generated as and when required. If you are expected to present a particular kind of report, it is for your senior to either ask you or generate it from the system. Many of us are still living in the British Colonial past. Whoever wants a specific report, the system can provide it. Please do not create storerooms and warehouses for storing reports. With modern IT technologies, reports can be generated, read, and stored in the clouds - no need for printing, storing, and wasting resources like papers. Create a LESS PAPER OFFICE if not a PAPERLESS OFFICE!
Things are changing, and it is high time we too should change ourselves. Best wishes.
From India, Bengaluru
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Things are changing, and it is high time we too should change ourselves. Best wishes.
From India, Bengaluru
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