Gate Pass
Can anyone kindly help me in providing a gate pass for in and out of material for my organization? It is an IT organization where materials will flow in and out regularly. Usually, materials like CDs, hard disks, and other items are involved.
From India, Madras
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9Can anyone kindly help me in providing a gate pass for in and out of material for my organization? It is an IT organization where materials will flow in and out regularly. Usually, materials like CDs, hard disks, and other items are involved.
From India, Madras
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Hi, Here attached sample letter,you can make changes according to your company and you will take printout to your letterhead and put the company Rubber stamp also regards K.Pandu
From India, Hyderabad
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From India, Hyderabad
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Dear All,
We want to write an authorization letter to our building management seeking permission to enter the gate after 9 PM. Kindly assist us at your earliest convenience on how to draft the letter.
Our company, an ISP, is experiencing internet issues that require immediate attention. We need access to our office to troubleshoot and resolve the problems as our Point of Presence (POP) is located there.
Your kind cooperation in this matter is greatly appreciated.
Regards,
Ahmed
From Saudi Arabia, Riyadh
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We want to write an authorization letter to our building management seeking permission to enter the gate after 9 PM. Kindly assist us at your earliest convenience on how to draft the letter.
Our company, an ISP, is experiencing internet issues that require immediate attention. We need access to our office to troubleshoot and resolve the problems as our Point of Presence (POP) is located there.
Your kind cooperation in this matter is greatly appreciated.
Regards,
Ahmed
From Saudi Arabia, Riyadh
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Dear Building Management,
We are pleased to inform you that due to exigencies and business requirements, some of our employees will be visiting our office after office hours. We kindly request your permission to allow them to work. Entry will only be permitted upon submission of the company identification cards and after entering their details in the movement register kept at the security.
The list of the employees is as follows:
S.No. Name of the employee Emp. No. Dept Designation Signature
1
2
3
4
We request you to instruct security to thoroughly check both at the time of entry and exit, in compliance with the safety and confidentiality norms of the company.
With best regards,
for [Company Name]
S./- [Signature]
Identify the employees who need to visit the office after office hours and instruct all employees to carry valid ID cards. If not available, provide a temporary ID card. Additionally, instruct them to undergo a security check upon entry and exit. Ensure that all employees sign this letter. Hand over the letter to the building management by obtaining an acknowledgment.
Ensure that permission is granted for a minimum number of people and whenever an employee leaves or there is a change in name, cancel the existing entry (take the existing original from security, physically cancel it, and issue a revised one).
A small piece of paper with the company seal must be kept available for the individuals. The last person must initial on the paper and seal the door. The first person opening the next day should ensure the seal's availability before opening, failing which there is a possibility of misuse.
You should create a Standard Operating Procedure (SOP), circulate it among all employees, obtain confirmation signatures from each employee, and initiate the new process.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
From India, Hyderabad
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We are pleased to inform you that due to exigencies and business requirements, some of our employees will be visiting our office after office hours. We kindly request your permission to allow them to work. Entry will only be permitted upon submission of the company identification cards and after entering their details in the movement register kept at the security.
The list of the employees is as follows:
S.No. Name of the employee Emp. No. Dept Designation Signature
1
2
3
4
We request you to instruct security to thoroughly check both at the time of entry and exit, in compliance with the safety and confidentiality norms of the company.
With best regards,
for [Company Name]
S./- [Signature]
Identify the employees who need to visit the office after office hours and instruct all employees to carry valid ID cards. If not available, provide a temporary ID card. Additionally, instruct them to undergo a security check upon entry and exit. Ensure that all employees sign this letter. Hand over the letter to the building management by obtaining an acknowledgment.
Ensure that permission is granted for a minimum number of people and whenever an employee leaves or there is a change in name, cancel the existing entry (take the existing original from security, physically cancel it, and issue a revised one).
A small piece of paper with the company seal must be kept available for the individuals. The last person must initial on the paper and seal the door. The first person opening the next day should ensure the seal's availability before opening, failing which there is a possibility of misuse.
You should create a Standard Operating Procedure (SOP), circulate it among all employees, obtain confirmation signatures from each employee, and initiate the new process.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
From India, Hyderabad
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OUT GOING GATE PASS.doc
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