Hi,
I would like to check on new and innovative ideas on how to compensate for comp time off. We are finding it difficult to provide comp time off for working on national holidays, festivals, or weekends. Sometimes, we are not in a situation to offer comp time off due to various circumstances, especially for entry-level employees.
I would request people to share ideas on how we can tackle this situation.
From India, Bangalore
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1I would like to check on new and innovative ideas on how to compensate for comp time off. We are finding it difficult to provide comp time off for working on national holidays, festivals, or weekends. Sometimes, we are not in a situation to offer comp time off due to various circumstances, especially for entry-level employees.
I would request people to share ideas on how we can tackle this situation.
From India, Bangalore
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As per the Factories Act, an employee should not work continuously for more than 10 days. If any employee works on Sunday or any national holidays, they are supposed to avail the compensatory off in the next 3 days. Only this formula will enable compliance with the above-mentioned act.
From India, Chennai
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From India, Chennai
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Hi Stephen,
I also wanted to check apart from giving comp off, are there any innovative ideas on how to compensate comp offs? The reason being when employees apply for a comp off, the team manager is not able to approve it for various reasons, and because of this, the employees are missing out on availing the comp offs. As a policy, we have allowed employees to utilize the comp off within 90 days from the time of grant. Many employees are accumulating these comp offs and taking them during the festival season when most of the other team members would have applied for leaves. We are facing a challenge in tackling this issue.
From India, Bangalore
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I also wanted to check apart from giving comp off, are there any innovative ideas on how to compensate comp offs? The reason being when employees apply for a comp off, the team manager is not able to approve it for various reasons, and because of this, the employees are missing out on availing the comp offs. As a policy, we have allowed employees to utilize the comp off within 90 days from the time of grant. Many employees are accumulating these comp offs and taking them during the festival season when most of the other team members would have applied for leaves. We are facing a challenge in tackling this issue.
From India, Bangalore
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Dear Vijayendra HR,
It appears that more than compensatory off, your problem is inadequate manpower. Therefore, I recommend you conduct a workload analysis.
"Inability to give comp off due to various reasons" is easy to say for a manager. But does it impact the motivation of the employees? Does it disengage them rather than engage them in the organization? Does it foster employee attrition? Have you studied the cost impact of not giving compensatory off within the stipulated time period?
Today's entry-level employees are your tomorrow's supervisors. Would you like to groom them or allow them to leave your organization?
The word innovation is catchy, but you cannot give short shrift to labor laws and call them "innovation." This term, if restricted to new product development, curtailing operational expenditure, etc., is better. Accumulation of compensatory offs is strictly illegal.
Better ideas often come from employees who work at lower levels. When you make them overwork, they might work to protect their employment, but they could be withholding their ideas out of grudge. In that case, have you worked out the cost of lost opportunities?
You may not like my comments. Nevertheless, in forums like Citehr when queries are raised, we as members are supposed to provide unbiased views. My above views are out of equanimity. Please do not take these personally.
Thanks,
Dinesh Divekar
From India, Bangalore
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It appears that more than compensatory off, your problem is inadequate manpower. Therefore, I recommend you conduct a workload analysis.
"Inability to give comp off due to various reasons" is easy to say for a manager. But does it impact the motivation of the employees? Does it disengage them rather than engage them in the organization? Does it foster employee attrition? Have you studied the cost impact of not giving compensatory off within the stipulated time period?
Today's entry-level employees are your tomorrow's supervisors. Would you like to groom them or allow them to leave your organization?
The word innovation is catchy, but you cannot give short shrift to labor laws and call them "innovation." This term, if restricted to new product development, curtailing operational expenditure, etc., is better. Accumulation of compensatory offs is strictly illegal.
Better ideas often come from employees who work at lower levels. When you make them overwork, they might work to protect their employment, but they could be withholding their ideas out of grudge. In that case, have you worked out the cost of lost opportunities?
You may not like my comments. Nevertheless, in forums like Citehr when queries are raised, we as members are supposed to provide unbiased views. My above views are out of equanimity. Please do not take these personally.
Thanks,
Dinesh Divekar
From India, Bangalore
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Hi Dinesh,
Thanks for your valuable insights on this topic. We will definitely look into your suggestions. I totally agree with you that our entry-level employees are our supervisors of tomorrow.
Our major concern is handling comp offs. An employee is granted a comp off, and they are supposed to utilize it within 90 days from the grant. However, most of our employees are pooling these comp offs and utilizing them during festive times when the workload is higher. Our line managers are finding it difficult to handle these kinds of situations. As part of the HR team, we thought that if an employee does not utilize the comp off, we will encash them. However, the downside is that it will be taxed, resulting in a loss for the employee. Therefore, we are in the process of identifying new ways of encashing these comp offs.
Regards, Vijayendra
From India, Bangalore
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Thanks for your valuable insights on this topic. We will definitely look into your suggestions. I totally agree with you that our entry-level employees are our supervisors of tomorrow.
Our major concern is handling comp offs. An employee is granted a comp off, and they are supposed to utilize it within 90 days from the grant. However, most of our employees are pooling these comp offs and utilizing them during festive times when the workload is higher. Our line managers are finding it difficult to handle these kinds of situations. As part of the HR team, we thought that if an employee does not utilize the comp off, we will encash them. However, the downside is that it will be taxed, resulting in a loss for the employee. Therefore, we are in the process of identifying new ways of encashing these comp offs.
Regards, Vijayendra
From India, Bangalore
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Don't violate the rules as per enactments applicable to your establishment and do not let the managers violate these. You should rather issue proper communication to declare the compensatory off as per rules.
No innovative idea shall be sufficient to exempt from penalty due to violation.
Manager might be the recommending authority for leave but is not any authority to decline compensatory off.
From India, Chandigarh
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No innovative idea shall be sufficient to exempt from penalty due to violation.
Manager might be the recommending authority for leave but is not any authority to decline compensatory off.
From India, Chandigarh
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Hi Vijayendra, 15.2.2015
The normal practice (as per Factories Act also), the maximum period given to avail Co-off is 60 days. It is not clear whether yours is a factory or . .
If it is a Factory,
1. HODs of concerned Tech.Depts. have to make shift schedule to deploy their workers in such a way that they utilize the services of their workers for extra work on Sundays or Holidays only 2 – 3 days in a month without affecting essential work; to reduce accumulation of Co-off. In some Cos. 2-3 employees alone used to work on Sunday or holidays to accumulate Co-off & create monopoly . This practice tobe discouraged by job rotation and all available employees tobe trained todo all types of works to the extent possible. Similarly, Rules can be amended proposing employees to take Co-off within 60 days failing which; it will lapse. Rules can also be proposed to fix max. no. of Co-off tobe accumulated; beyond which it will lapse.
HR Should insist HODs to maintain Extra Work Register & Co-off Availed Regr. mentioning details of work done on Sundays or Holidays and are tobe checked by HR Dept. before sanction of Co-off. If there is abuse of working on Sundays or Holidays only to claim Co-off; the matter tobe referred to Senior Management for their infn. & guidance so that even if there is violation of Rule; HR will not be blamed. The understanding & Co-operation of Sr.Management is required to avoid blame for HR Dept. & to avoid violating Rules.
Further, as advised by Seniors, the MP work load analysis and need for extra work on Holidays/Sundays are tobe checked to reduce Co-off problem without violating Rules.
HR Consultant, Ex-AGM-HR&Admn. Bangaluru 15.2.15
From India, Bangalore
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The normal practice (as per Factories Act also), the maximum period given to avail Co-off is 60 days. It is not clear whether yours is a factory or . .
If it is a Factory,
1. HODs of concerned Tech.Depts. have to make shift schedule to deploy their workers in such a way that they utilize the services of their workers for extra work on Sundays or Holidays only 2 – 3 days in a month without affecting essential work; to reduce accumulation of Co-off. In some Cos. 2-3 employees alone used to work on Sunday or holidays to accumulate Co-off & create monopoly . This practice tobe discouraged by job rotation and all available employees tobe trained todo all types of works to the extent possible. Similarly, Rules can be amended proposing employees to take Co-off within 60 days failing which; it will lapse. Rules can also be proposed to fix max. no. of Co-off tobe accumulated; beyond which it will lapse.
HR Should insist HODs to maintain Extra Work Register & Co-off Availed Regr. mentioning details of work done on Sundays or Holidays and are tobe checked by HR Dept. before sanction of Co-off. If there is abuse of working on Sundays or Holidays only to claim Co-off; the matter tobe referred to Senior Management for their infn. & guidance so that even if there is violation of Rule; HR will not be blamed. The understanding & Co-operation of Sr.Management is required to avoid blame for HR Dept. & to avoid violating Rules.
Further, as advised by Seniors, the MP work load analysis and need for extra work on Holidays/Sundays are tobe checked to reduce Co-off problem without violating Rules.
From India, Bangalore
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