Dear All,
We are telecom industry registered under PF in Coimbatore PF Office(Tamil Nadu) and we have a operation all over india. Rarely they will ask challans and remittance details according to that we are providing necessary data to them and closing the inspections.Now in Delhi office EPFO Enforcement officer came and they are asking Remittance and employee salary details etc...
Now my question PF Is centralised one, then why EPFO,Delhi asking this information already we given all the details to EPFO,Coimbatore.If Tomorrow Kolkata EPFO will ask the same may be...is there any PF Act says is this? we need to show wherever we have operation respective EPFO Ask?
we are operating PAN Inda basis if all the states EPFO asking this kind of information everytime why EPFO saying centralized?
can you suggest what should i do?
Regards
D.Chithambararaj
From India, Madras
7We are telecom industry registered under PF in Coimbatore PF Office(Tamil Nadu) and we have a operation all over india. Rarely they will ask challans and remittance details according to that we are providing necessary data to them and closing the inspections.Now in Delhi office EPFO Enforcement officer came and they are asking Remittance and employee salary details etc...
Now my question PF Is centralised one, then why EPFO,Delhi asking this information already we given all the details to EPFO,Coimbatore.If Tomorrow Kolkata EPFO will ask the same may be...is there any PF Act says is this? we need to show wherever we have operation respective EPFO Ask?
we are operating PAN Inda basis if all the states EPFO asking this kind of information everytime why EPFO saying centralized?
can you suggest what should i do?
Regards
D.Chithambararaj
From India, Madras
Salary processing and PF remittances and allied activities like filing returns etc shall be centralised but since your operations are decentralised, you are expected to maintain separate records of wages paid and deductions made from the salaries at each controlling office. Considering the practical difficulties involved in maintaining separate registers, the authorities permit soft copies also. You can not deny that also. Therefore, you can take a wage sheet containing the names of employees in the respective area and submit it to the EPFO Enforcement Officer. It is true that you have already filed these things in total at Coimbatore PF office but can't you take a copy of that or copy of the statement covering the people employed in Delhi area?
In future, when Calcutta Enforcement Officer visits he will also demand the same thing, ie, statement showing the employees employed in Calcutta Office and their contributions towards PF. For that also, you can submit the records like above, ie, printout of the returns sent to Coimbatore PF Office highlighting the employees in Calcutta Office.
Madhu.T.K
From India, Kannur
In future, when Calcutta Enforcement Officer visits he will also demand the same thing, ie, statement showing the employees employed in Calcutta Office and their contributions towards PF. For that also, you can submit the records like above, ie, printout of the returns sent to Coimbatore PF Office highlighting the employees in Calcutta Office.
Madhu.T.K
From India, Kannur
Sir(s),
If you are maintaining the records regarding remittance of EPF dues and returns etc. in respect of your branch office, Delhi at Coimbatore, then you could have furnished the same to the Enforcement Officer for his satisfaction that the unit is making compliance in respect of branch office Delhi. As a matter of evidence, you can also show a copy of the inspection book maintained under EPF & Misc. Provisions Act at Coimbatore to the point that the records are being verified by EPFO authorities of Coimbatore area in respect of Delhi Branch Office of your establishment also.
Similar type of verifications can be conducted by the local authorities in respect of which area the branch offices falls. Therefore, in my opinion, it will be more safer side, if your establishment also keep copies of such compliance made in respect of respective branch offices in said branches itself so that in the event any local authorities asking for the same, your staff may be able to provide the required details.
No doubt, your establishment may be making compliance at one place at Coimbatore ( as reported by you) in respect of all branch offices spread over in different states/regions, but in my opinion, it will not be proper to refuse production and verification of records if the local authorities ask you to produce the records at Branch Office level also to examine the compliance position in respect of said branch.
From India, Noida
If you are maintaining the records regarding remittance of EPF dues and returns etc. in respect of your branch office, Delhi at Coimbatore, then you could have furnished the same to the Enforcement Officer for his satisfaction that the unit is making compliance in respect of branch office Delhi. As a matter of evidence, you can also show a copy of the inspection book maintained under EPF & Misc. Provisions Act at Coimbatore to the point that the records are being verified by EPFO authorities of Coimbatore area in respect of Delhi Branch Office of your establishment also.
Similar type of verifications can be conducted by the local authorities in respect of which area the branch offices falls. Therefore, in my opinion, it will be more safer side, if your establishment also keep copies of such compliance made in respect of respective branch offices in said branches itself so that in the event any local authorities asking for the same, your staff may be able to provide the required details.
No doubt, your establishment may be making compliance at one place at Coimbatore ( as reported by you) in respect of all branch offices spread over in different states/regions, but in my opinion, it will not be proper to refuse production and verification of records if the local authorities ask you to produce the records at Branch Office level also to examine the compliance position in respect of said branch.
From India, Noida
basic details of delhi branch and other branch have must been displayed in form 5A, ( if seperate sub code is not has been taken, then all branch details under same registration code also have to be mentioned)
Enforcement officer ask for form 5A copy, and employee count in specific branch, take a summery of branch employee and match the same with ECR submitted. this ensures that the establishment has made compliance under EPF and they are not concealing the data regarding employees.
EPF can visit every branch and collect data. however if any error is found then they will report the same to tamilnadu to make compliance, under notice to branch, and if the head office fails to make compliance then only branch would get dragged under the proceedings.
so if the records are maintained centralized, then the branch must have records for their employees branchwise, with form 5a copy available for visit of departments.
Enforcement officer ask for form 5A copy, and employee count in specific branch, take a summery of branch employee and match the same with ECR submitted. this ensures that the establishment has made compliance under EPF and they are not concealing the data regarding employees.
EPF can visit every branch and collect data. however if any error is found then they will report the same to tamilnadu to make compliance, under notice to branch, and if the head office fails to make compliance then only branch would get dragged under the proceedings.
so if the records are maintained centralized, then the branch must have records for their employees branchwise, with form 5a copy available for visit of departments.
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