Dear Seniors,
Please help me as I have newly joined the HR department. I am the first person in the HR department. Could you guide me on how to start HR work initially? Which types of files should I maintain? Your assistance in this matter would be greatly appreciated.
Company Details:
- Employees: 85
- Manufacturing: CNC sheet metal, UPS ports
- 3 shifts are in place
Thank you,
Susheela Dayanand
From India, Bangalore
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2Please help me as I have newly joined the HR department. I am the first person in the HR department. Could you guide me on how to start HR work initially? Which types of files should I maintain? Your assistance in this matter would be greatly appreciated.
Company Details:
- Employees: 85
- Manufacturing: CNC sheet metal, UPS ports
- 3 shifts are in place
Thank you,
Susheela Dayanand
From India, Bangalore
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Good. Please inform about yourself. If you are a professional with a degree in HR and have experience creating an HR department, it is not a problem. Categorize the basic functions like time office works, welfare works, personnel works, and HR works. Your strength is 85, so a single person can handle the initial setup. Your first step is to gather details about the manpower and categorize them into contract, skilled, unskilled, apprentices, probation, confirmed, staff, etc. Consult with your management for statutory benefits and legal compliance. Monitor and determine the shift times, maintain attendance, and overtime registers. Monitor the welfare activities that are in practice. Go through the labor laws and maintain the registers and records as per laws. These are the basics for HR functions.
Regards, Thangaveluchinnathambi
From India, Chennai
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Regards, Thangaveluchinnathambi
From India, Chennai
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Dear Mr. Susheel,
You are a lucky person as you have a challenging job - setting up an HR department. Firstly, concentrate on the employees' database. Prepare and maintain individual personal files for each employee. Also, ask your management to install an employee database software (Emptrack is a good software). Remember, just as a hospital maintains medical records of patients to show their medical history, an HR representative should maintain personal records of each employee to display their personal and career history.
With best wishes,
R K Nair
From India, Aizawl
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You are a lucky person as you have a challenging job - setting up an HR department. Firstly, concentrate on the employees' database. Prepare and maintain individual personal files for each employee. Also, ask your management to install an employee database software (Emptrack is a good software). Remember, just as a hospital maintains medical records of patients to show their medical history, an HR representative should maintain personal records of each employee to display their personal and career history.
With best wishes,
R K Nair
From India, Aizawl
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Dear Susheel,
Firstly, I would like to congratulate you on your new position as an HR personnel. It is indeed a challenging role, especially when tasked with establishing a new department. This requires you to be meticulous in creating a human resources manual, which will serve as your guiding tool for effective management.
Your next steps should involve preparing guidelines and procedures for your staff members' daily operations. It is crucial to familiarize yourself with the labor laws specific to our country to ensure compliance within the organization. Additionally, creating standard forms for various types of leaves such as annual leave, sick leave, maternity/paternity leave, and holiday leave is essential.
Furthermore, organizing and maintaining individual employee files, along with keeping accurate records, are vital aspects of your role. Attached herewith, you will find a sample of a human resource manual for your reference as you develop your management style.
Kind regards,
Pytah
From Tanzania
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Firstly, I would like to congratulate you on your new position as an HR personnel. It is indeed a challenging role, especially when tasked with establishing a new department. This requires you to be meticulous in creating a human resources manual, which will serve as your guiding tool for effective management.
Your next steps should involve preparing guidelines and procedures for your staff members' daily operations. It is crucial to familiarize yourself with the labor laws specific to our country to ensure compliance within the organization. Additionally, creating standard forms for various types of leaves such as annual leave, sick leave, maternity/paternity leave, and holiday leave is essential.
Furthermore, organizing and maintaining individual employee files, along with keeping accurate records, are vital aspects of your role. Attached herewith, you will find a sample of a human resource manual for your reference as you develop your management style.
Kind regards,
Pytah
From Tanzania
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Great! That's a big opportunity for you, but remember it's also a big responsibility. You can start by maintaining the records of all employees. Then you can identify what should be updated and done first.
By the way, I also need all your help. I was assigned to generate and issue new employee numbers. Our company is a group of companies, so it has different divisions. I already have an idea regarding the employee number; however, there is a situation where the employee number indicates the division of the employee. But what if the employee is transferred to another division? Should we issue another employee number or remain the same?
For example:
Employee A in XYZ Division
Current employee ID: XYZ-08-02-2013-001
Transferred to ABC Division on January 5, 2014.
Looking forward to your suggestions. Thank you!
From Philippines
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By the way, I also need all your help. I was assigned to generate and issue new employee numbers. Our company is a group of companies, so it has different divisions. I already have an idea regarding the employee number; however, there is a situation where the employee number indicates the division of the employee. But what if the employee is transferred to another division? Should we issue another employee number or remain the same?
For example:
Employee A in XYZ Division
Current employee ID: XYZ-08-02-2013-001
Transferred to ABC Division on January 5, 2014.
Looking forward to your suggestions. Thank you!
From Philippines
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Dear Susheel,
Congratulations on your new job, which is the world's most fantastic and challenging too. Just keep one thing in mind - 'anything you construct, the SKELETON is the main part.' Do the skeleton first as R K Nair said in his post because before you get into work, you should know the person you are talking to - the ins and outs of a person, so only then you can predict how they will react to your words. In no way should you show your attitude towards them, because the department you are in is meant to handle people with problems only. Unless you know the person, it can lead to a mess. Once the skeleton is done, you can add flesh to it, making it much easier for you. Just as hands do certain jobs and legs others, similarly, you will find different departments within yourself which will be fascinating to explore. I hope you understand my point.
All the best!
Cheers
From India, Bhubaneswar
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Congratulations on your new job, which is the world's most fantastic and challenging too. Just keep one thing in mind - 'anything you construct, the SKELETON is the main part.' Do the skeleton first as R K Nair said in his post because before you get into work, you should know the person you are talking to - the ins and outs of a person, so only then you can predict how they will react to your words. In no way should you show your attitude towards them, because the department you are in is meant to handle people with problems only. Unless you know the person, it can lead to a mess. Once the skeleton is done, you can add flesh to it, making it much easier for you. Just as hands do certain jobs and legs others, similarly, you will find different departments within yourself which will be fascinating to explore. I hope you understand my point.
All the best!
Cheers
From India, Bhubaneswar
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Dear Mr. Shusheel,
Congratulations on getting an opportunity to start a challenging job. The information and suggestions provided are enough to help you prepare a basic plan. Now, you should summarize all suggestions and set goals accordingly.
As you enter a new environment, consider how you will involve and interact with employees around you.
Best of luck.
Lalit
Email: lalitdubey98@yahoo.in
From India, Bhopal
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Congratulations on getting an opportunity to start a challenging job. The information and suggestions provided are enough to help you prepare a basic plan. Now, you should summarize all suggestions and set goals accordingly.
As you enter a new environment, consider how you will involve and interact with employees around you.
Best of luck.
Lalit
Email: lalitdubey98@yahoo.in
From India, Bhopal
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It should be Another Emp no, Else you will not be able to categorize. The best way will be to terminate the existing employee and reissue a new Emp ID of a different division (mention in the termination as Transfer) :)
From India, Bangalore
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From India, Bangalore
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Hi,
Congratulations on a great assignment! Ideally, you can start by designing the organization's structure, creating departments, assigning roles, and developing job descriptions for each role, along with defining key result areas (KRA) and key performance indicators (KPI) for each role. This procedure serves as a fundamental step in initiating HR practices within a new organization.
Please feel free to reach out if you require further clarification.
Thanks & Regards,
Nilesh Sachdev
Email: nilesh.sachdev@yahoo.com
From India, Mumbai
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Congratulations on a great assignment! Ideally, you can start by designing the organization's structure, creating departments, assigning roles, and developing job descriptions for each role, along with defining key result areas (KRA) and key performance indicators (KPI) for each role. This procedure serves as a fundamental step in initiating HR practices within a new organization.
Please feel free to reach out if you require further clarification.
Thanks & Regards,
Nilesh Sachdev
Email: nilesh.sachdev@yahoo.com
From India, Mumbai
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