Hi, This is Abid Hussain (HR Executive) in a multinational company in Pakistan, i need warning letter format for our senior manager, he did money fraud by claiming fake bills during foreign country official visit, can anyone help me.
Please do reply my query as soon as possible.
Thank you!
Abid Hussain
Pakistan
From Pakistan, Lahore
Please do reply my query as soon as possible.
Thank you!
Abid Hussain
Pakistan
From Pakistan, Lahore
Dear Abid,
Fudging bills while claiming allowances is serious offence. It merits far stricter action may be termination from job also. I recommend not to just settle for warning.
Conduct domestic enquiry. If the accused is found guilty then take stricter action. Any punishment has to be exemplary. Warning is quite diluted punishment.
Ok...
Dinesh V Divekar
From India, Bangalore
7884Fudging bills while claiming allowances is serious offence. It merits far stricter action may be termination from job also. I recommend not to just settle for warning.
Conduct domestic enquiry. If the accused is found guilty then take stricter action. Any punishment has to be exemplary. Warning is quite diluted punishment.
Ok...
Dinesh V Divekar
From India, Bangalore
Dear Dinesh,
agreed with you, but currently management decision is only give him strict warning letter, because he submitted written explanation in which he said this was unintentionallly, so if he repeat this kind of activity in future then company will terminate him.
Thank you!
From Pakistan, Lahore
agreed with you, but currently management decision is only give him strict warning letter, because he submitted written explanation in which he said this was unintentionallly, so if he repeat this kind of activity in future then company will terminate him.
Thank you!
From Pakistan, Lahore
Dear Abid,
Your management is taking big risk is taking lightly what has happened. Faking bills is a fraud and frauds are always done with intention. There is nothing "unintentional" about it. It appears that the accused is taking benefit of your management's gullibility.
Anyway retain the evidence of the correspondence. Notwithstanding the written explanation, the situation merits domestic enquiry even now also.
I recommend you writing on your own and uploading the draft here. Some senior like me will correct it. While writing follow the sequence as below:
a) Where accused had travelled for official duty or visits
b) What kind of claims he made
c) What was the discrepancy and how it was noticed
d) What % of amount was excess claim?
e) Express dissatisfaction
f) Warning
g) Future consequence for recurrence of the default
(do not apply your logic right at the beginning of the warning letter)
Ok...
Dinesh V Divekar
From India, Bangalore
Your management is taking big risk is taking lightly what has happened. Faking bills is a fraud and frauds are always done with intention. There is nothing "unintentional" about it. It appears that the accused is taking benefit of your management's gullibility.
Anyway retain the evidence of the correspondence. Notwithstanding the written explanation, the situation merits domestic enquiry even now also.
I recommend you writing on your own and uploading the draft here. Some senior like me will correct it. While writing follow the sequence as below:
a) Where accused had travelled for official duty or visits
b) What kind of claims he made
c) What was the discrepancy and how it was noticed
d) What % of amount was excess claim?
e) Express dissatisfaction
f) Warning
g) Future consequence for recurrence of the default
(do not apply your logic right at the beginning of the warning letter)
Ok...
Dinesh V Divekar
From India, Bangalore
If you settle for just warning, you are creating a precedence of sorts. Others will also start fudging. In case they get caught, they would like to settle with a warning. You are then opening a can of worms !
Certain acts of indiscipline should never be compromised and if your organisation is really keen to have an organisation known for honesty and discipline, then make a sincere attempt in establishing that !
From India
Certain acts of indiscipline should never be compromised and if your organisation is really keen to have an organisation known for honesty and discipline, then make a sincere attempt in establishing that !
From India
If your management is satisfied by issuing a warning letter, nothing more can be done about it. There are several instances of employees being dismissed or demoted for such fudging of bills. However, in order to overcome such problems, the best way is to give DA (daily allowance) depending on the grade of the employee while on foreign tour. This is normally calculated from the date of departure till the date of arrival (both days inclusive). The rate of DA will vary depending on the grade. What he does with it is his problem. If he saves something out of it, it is his gain. Try to implement this with the concurrence of your management.
From India, Mumbai
From India, Mumbai
Dear Abid,
following is the format for your kind reference:
Please let me know in case any further assistance is needed.
To Mr. Employee name
employee address
Designation:.
Date:
Sub. – Warning Letter for Claiming fake bills.
Mr.
It has been observed that you have done a fraud by claiming fake bills during official visit to _____ , which is an Integrity issue and a case of negligence towards the organization and its values.
Claiming fake bills questions your integrity as a Senior Manager for which you are making yourself liable for necessary action.
You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.
You are further advised to submit a written explanation/apology for the same as soon as you receive this letter.
Kindly treat this as very urgent.
For Company Name
From India, Delhi
following is the format for your kind reference:
Please let me know in case any further assistance is needed.
To Mr. Employee name
employee address
Designation:.
Date:
Sub. – Warning Letter for Claiming fake bills.
Mr.
It has been observed that you have done a fraud by claiming fake bills during official visit to _____ , which is an Integrity issue and a case of negligence towards the organization and its values.
Claiming fake bills questions your integrity as a Senior Manager for which you are making yourself liable for necessary action.
You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.
You are further advised to submit a written explanation/apology for the same as soon as you receive this letter.
Kindly treat this as very urgent.
For Company Name
From India, Delhi
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