hi all, how do i write memo or warning letter to the employee that left his key in the truck
From Singapore, Singapore
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2From Singapore, Singapore
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Hi Mich,
Find below the format of warning letter on Absentism.
Warning Letter in case of absence without information
Date: ____________
To
Mr.
Designation:.
Sub. – Warning Letter
Mr.
It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as Designation.
Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.
You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.
You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.
Kindly treat this as very urgent.
For Company Name
Authorized Signatory,
Hope it will help you in the same.
(submitted by Mr Amit in citehr)
Rgds
NM
From India, New Delhi
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Find below the format of warning letter on Absentism.
Warning Letter in case of absence without information
Date: ____________
To
Mr.
Designation:.
Sub. – Warning Letter
Mr.
It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as Designation.
Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.
You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.
You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.
Kindly treat this as very urgent.
For Company Name
Authorized Signatory,
Hope it will help you in the same.
(submitted by Mr Amit in citehr)
Rgds
NM
From India, New Delhi
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Dear nm2004hr,
Please refer to your reply to the above-mentioned post. I would not like to find fault; however, I noticed the following anomalies in your memo:
a) While writing the memo, you should be clear about when the employee proceeded on leave, i.e., you should mention the date since which the employee has been absent.
b) When you write a warning letter, it is assumed that the warning itself is a punishment. In the warning letter, you cannot ask for an explanation. If you ask for an explanation, it becomes a show-cause notice. Otherwise, give the heading of the letter as "Unauthorised Absence."
c) You could have brought clarity in your draft by writing "Your absence from your duties from ____ (date) is misconduct under the provisions of Section ____, Paragraph ____, Clause ___ of approved and certified Standing Orders" OR "Your absence from your duties from ____ (date) is misconduct under the provisions of Paragraph ____, Clause ___ of the appointment letter dated ____ issued to you."
d) Your last sentence reads, "Kindly treat this as very urgent." Since in the preceding paragraph you have mentioned when the respondent of this letter should reply, this sentence is not required. Moreover, the word "Kindly" has no place in correspondence related to discipline or indiscipline.
The above corrections are made in your best interest and are not meant to offend you.
Recently, I had provided a draft of the letter for extended leave without permission. You may refer to the following post:
https://www.citehr.com/296625-memo-e...ml#post1339749
Ok...
Dinesh V Divekar
From India, Bangalore
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Please refer to your reply to the above-mentioned post. I would not like to find fault; however, I noticed the following anomalies in your memo:
a) While writing the memo, you should be clear about when the employee proceeded on leave, i.e., you should mention the date since which the employee has been absent.
b) When you write a warning letter, it is assumed that the warning itself is a punishment. In the warning letter, you cannot ask for an explanation. If you ask for an explanation, it becomes a show-cause notice. Otherwise, give the heading of the letter as "Unauthorised Absence."
c) You could have brought clarity in your draft by writing "Your absence from your duties from ____ (date) is misconduct under the provisions of Section ____, Paragraph ____, Clause ___ of approved and certified Standing Orders" OR "Your absence from your duties from ____ (date) is misconduct under the provisions of Paragraph ____, Clause ___ of the appointment letter dated ____ issued to you."
d) Your last sentence reads, "Kindly treat this as very urgent." Since in the preceding paragraph you have mentioned when the respondent of this letter should reply, this sentence is not required. Moreover, the word "Kindly" has no place in correspondence related to discipline or indiscipline.
The above corrections are made in your best interest and are not meant to offend you.
Recently, I had provided a draft of the letter for extended leave without permission. You may refer to the following post:
https://www.citehr.com/296625-memo-e...ml#post1339749
Ok...
Dinesh V Divekar
From India, Bangalore
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The corrected draft on 'warning letter' is very well-written. You can also mention the difference between the format of a letter and a memo.
Regards,
From India, Hyderabad
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Regards,
From India, Hyderabad
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The corrected draft on 'warning letter' is very well-written. You can also mention the difference between the format of a letter and a memo.
Regards,
Manju Kalra
From India, Hyderabad
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Regards,
Manju Kalra
From India, Hyderabad
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Every thing is perfect in the Format for warning letter, except in the first para
YOU ARE NOT REPORTING ON DUTY is to be replaced against you have proceeded on leave.
KHALID SAYEED SHAIKH (09824727570)
GENERAL MANAGER.
VC
GUJRAT
Find below the format of warning letter on Absentism.
Warning Letter in case of absence without information
Date: ____________
To
Mr.
Designation:.
Sub. – Warning Letter
Mr.
It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as Designation.
Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.
You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.
You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.
Kindly treat this as very urgent.
For Company Name
Authorized Signatory,
Hope it will help you in the same.
(submitted by Mr Amit in citehr)
Rgds
NM[/QUOTE]
From India, Surat
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YOU ARE NOT REPORTING ON DUTY is to be replaced against you have proceeded on leave.
KHALID SAYEED SHAIKH (09824727570)
GENERAL MANAGER.
VC
GUJRAT
Find below the format of warning letter on Absentism.
Warning Letter in case of absence without information
Date: ____________
To
Mr.
Designation:.
Sub. – Warning Letter
Mr.
It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as Designation.
Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.
You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.
You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.
Kindly treat this as very urgent.
For Company Name
Authorized Signatory,
Hope it will help you in the same.
(submitted by Mr Amit in citehr)
Rgds
NM[/QUOTE]
From India, Surat
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"how do i write memo or warning letter to the employee that left his key in the truck" Is the memo a substitute for talking to the employee?
From United States, Chelsea
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From United States, Chelsea
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Dear Bob,
Talking with an employee is not sufficient. The discussion has to be recorded, and follow-up written communication is important. In India, only written communication is deemed valid, and this is the sole means available to protect oneself should a delinquent employee file a lawsuit or approach the labor office.
Thanks,
Dinesh V Divekar
"How do I write a memo or warning letter to the employee who left his key in the truck?"
Is the memo a substitute for talking to the employee?
From India, Bangalore
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Talking with an employee is not sufficient. The discussion has to be recorded, and follow-up written communication is important. In India, only written communication is deemed valid, and this is the sole means available to protect oneself should a delinquent employee file a lawsuit or approach the labor office.
Thanks,
Dinesh V Divekar
"How do I write a memo or warning letter to the employee who left his key in the truck?"
Is the memo a substitute for talking to the employee?
From India, Bangalore
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Dear all Enclosing a format for show cause notice that we have started using
From India, Mumbai
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From India, Mumbai
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