Hi,
The HR department has issued a memo to restrict employees from playing games, using Facebook, etc., during office hours recently. However, this memo does not show any improvement for those who always play. Moreover, these employees have exceeded our tolerance level, causing a bad influence on other employees and seriously affecting their work performance.
Please advise.
From Malaysia, Kuala Lumpur
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The HR department has issued a memo to restrict employees from playing games, using Facebook, etc., during office hours recently. However, this memo does not show any improvement for those who always play. Moreover, these employees have exceeded our tolerance level, causing a bad influence on other employees and seriously affecting their work performance.
Please advise.
From Malaysia, Kuala Lumpur
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Dear SronChu,
Employees play games on platforms like Facebook, etc., because they have time to do so. Have you conducted an analysis of their workload? Additionally, have you provided personal feedback to the employees? Instead of issuing an official memo, it is essential to seek agreement from the employees to ensure that they invest their time in quality activities rather than engaging in games and social media.
Furthermore, you may consider restricting access to social media. However, social media itself is not inherently negative; the key lies in how it is utilized. To address this, you could designate specific computers with access to social media. Employees could allocate some time to browse Facebook or play games, but the duration should be limited.
Nonetheless, the issue at hand is cultural. Problems of this nature often arise when companies lack a culture of learning or innovation. Self-directed learning is the most effective form of learning. Set targets for employees to master a particular skill each quarter, with examinations at the end of each quarter. Alternatively, challenge employees to introduce something new every quarter. Additionally, provide incentives for learning implementation. Encourage employees to translate theoretical knowledge from books into practical applications in their daily work. This task is challenging but worthwhile.
Thank you,
Dinesh V Divekar
From India, Bangalore
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8032Employees play games on platforms like Facebook, etc., because they have time to do so. Have you conducted an analysis of their workload? Additionally, have you provided personal feedback to the employees? Instead of issuing an official memo, it is essential to seek agreement from the employees to ensure that they invest their time in quality activities rather than engaging in games and social media.
Furthermore, you may consider restricting access to social media. However, social media itself is not inherently negative; the key lies in how it is utilized. To address this, you could designate specific computers with access to social media. Employees could allocate some time to browse Facebook or play games, but the duration should be limited.
Nonetheless, the issue at hand is cultural. Problems of this nature often arise when companies lack a culture of learning or innovation. Self-directed learning is the most effective form of learning. Set targets for employees to master a particular skill each quarter, with examinations at the end of each quarter. Alternatively, challenge employees to introduce something new every quarter. Additionally, provide incentives for learning implementation. Encourage employees to translate theoretical knowledge from books into practical applications in their daily work. This task is challenging but worthwhile.
Thank you,
Dinesh V Divekar
From India, Bangalore
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Hi, Does every work can be done with workload analysis? For example, IT programmer. Maybe it is cultural issue but it only happens in 1 department. Thank you Sronchu
From Malaysia, Kuala Lumpur
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From Malaysia, Kuala Lumpur
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There are softwares available to give / restrict internet access. Ask your IT team to look into it. We are using Cyberoam firewall & IMS. Everyone has their own login and password. You may be allowed internet access, but I may not have access to Facebook and all sites.
Utilize technology to maximize benefits by monitoring who is accessing what.
From India, Madras
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Utilize technology to maximize benefits by monitoring who is accessing what.
From India, Madras
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Most of the organisations block the social networking sites as said by Ravi. In lighter note, how do you access CiteHR during office hrs? Pon
From India, Lucknow
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From India, Lucknow
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issue letters to all such employees and ask them to be aloof from it else action may be initiated. if they dont have the work then you have o see that they get full load of work
From India, Nasik
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From India, Nasik
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Dear Mr. Diwakar,
Mr. Diwakar has given very valid suggestions. I would like to add a few:
1. You can block social and restricted sites from the central server. It is also possible that your office staff have access to some restricted sites. Such access adds to your costs and encourages them to neglect work and surf the net.
2. You can arrange seating so that a senior-level executive or supervisor sits among them. This will discourage them from leaving the workplace frequently to engage in unproductive activities or activities that do not enhance knowledge.
3. A time limit can be set for the execution/completion of work, failing which incentives may be reduced, and the impact on annual performance ratings can be communicated to them so that they may improve.
I hope that if these steps can be implemented, they will yield positive results.
Best wishes,
AK Jain HR Personnel NCL, CIL
From India, New+Delhi
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Mr. Diwakar has given very valid suggestions. I would like to add a few:
1. You can block social and restricted sites from the central server. It is also possible that your office staff have access to some restricted sites. Such access adds to your costs and encourages them to neglect work and surf the net.
2. You can arrange seating so that a senior-level executive or supervisor sits among them. This will discourage them from leaving the workplace frequently to engage in unproductive activities or activities that do not enhance knowledge.
3. A time limit can be set for the execution/completion of work, failing which incentives may be reduced, and the impact on annual performance ratings can be communicated to them so that they may improve.
I hope that if these steps can be implemented, they will yield positive results.
Best wishes,
AK Jain HR Personnel NCL, CIL
From India, New+Delhi
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Hi Pon, I’m from Malaysia. I posted it around 11:00pm last night (29/9/13). i dont know why it shown yesterday morning. Sronchu
From Malaysia, Kuala Lumpur
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From Malaysia, Kuala Lumpur
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The complete solution to your problem is:
1. Make restrictions on net-surfing through the system itself. In many offices, even Yahoo Mail, Gmail, etc., are not accessible.
2. Arrange seating in such a way that the PC monitor can be seen from anywhere.
3. Cameras in the office can be adjusted specifically for these troublesome employees.
In each office, there are people who do not heed warnings, and for such acts, no punishments can be imposed.
From India, Mumbai
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1. Make restrictions on net-surfing through the system itself. In many offices, even Yahoo Mail, Gmail, etc., are not accessible.
2. Arrange seating in such a way that the PC monitor can be seen from anywhere.
3. Cameras in the office can be adjusted specifically for these troublesome employees.
In each office, there are people who do not heed warnings, and for such acts, no punishments can be imposed.
From India, Mumbai
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Hi SronChu
Some more points:
a) Does your memo specify the punishment as well? If so, has the same been given?
b) How do you measure the productivity of these workers? Are they meeting the required parameters?
c) If they are meeting productivity goals, perhaps you need to incentivize them by allowing them to use social media platforms such as Facebook for a designated time. During this time, they can engage with your Company's Facebook page, post positive content, etc. If they are not meeting productivity standards, then appropriate disciplinary action should be taken.
d) As suggested by others, consider using site blockers and similar tools.
Please let me know if you need any further assistance or clarification.
From United States, New York
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Some more points:
a) Does your memo specify the punishment as well? If so, has the same been given?
b) How do you measure the productivity of these workers? Are they meeting the required parameters?
c) If they are meeting productivity goals, perhaps you need to incentivize them by allowing them to use social media platforms such as Facebook for a designated time. During this time, they can engage with your Company's Facebook page, post positive content, etc. If they are not meeting productivity standards, then appropriate disciplinary action should be taken.
d) As suggested by others, consider using site blockers and similar tools.
Please let me know if you need any further assistance or clarification.
From United States, New York
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Employee Engagement Study.doc