Dear All,
There has been a problem while processing F&F settlement of an employee. One of the senior employees in the company is asking me to get the signature of the Director of the company on the resignation letter of the employee and then proceed to make the F&F settlement of the employee.
I believe that if we have received acceptance from the concerned reporting manager against the resignation letter submitted by the employee, it will suffice, regardless of whether the appointment letter of the employee was signed by the director of the company.
Please advise me on the proper way to handle the situation. I am waiting for your quick response on this.
From India, Delhi
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28There has been a problem while processing F&F settlement of an employee. One of the senior employees in the company is asking me to get the signature of the Director of the company on the resignation letter of the employee and then proceed to make the F&F settlement of the employee.
I believe that if we have received acceptance from the concerned reporting manager against the resignation letter submitted by the employee, it will suffice, regardless of whether the appointment letter of the employee was signed by the director of the company.
Please advise me on the proper way to handle the situation. I am waiting for your quick response on this.
From India, Delhi
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It all depends on the size of your company. If you have fewer than 200 employees, some organizations require it to be signed by the Director. Again, it depends on who has resigned and under what circumstances they resigned. This is purely an internal process, and finding the correct guidelines from external sources may be challenging. Feel free to provide more details or facts if needed.
Sivasankaran
From India, Chennai
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Sivasankaran
From India, Chennai
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Hello,
As Sivasankaran mentioned, this depends a lot on the size of the company. Informing the director is one thing, but his acceptance of resignation is under the purview of the reporting authority only.
Few organizations have the process implemented through the HR Department. The reporting authority forwards the resignation letter/mail to HR for further processing.
What I feel is that he is trying to judge your knowledge and instigate an argument/debate. Please tell him that the appointment/joining letter mentions the name/designation of the person responsible as the employee's reporting head, and hence accepting/declining/sanctioning any leaves, requests, and, for that matter, even resignation is under the purview of the manager. The purpose of the director signing the appointment letter has a different purpose—a lot more and a different matter to discuss.
This is completely the company's internal policy, and hence you can draft one and issue it to the manager so that such issues do not arise in the future.
From India, Ahmedabad
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As Sivasankaran mentioned, this depends a lot on the size of the company. Informing the director is one thing, but his acceptance of resignation is under the purview of the reporting authority only.
Few organizations have the process implemented through the HR Department. The reporting authority forwards the resignation letter/mail to HR for further processing.
What I feel is that he is trying to judge your knowledge and instigate an argument/debate. Please tell him that the appointment/joining letter mentions the name/designation of the person responsible as the employee's reporting head, and hence accepting/declining/sanctioning any leaves, requests, and, for that matter, even resignation is under the purview of the manager. The purpose of the director signing the appointment letter has a different purpose—a lot more and a different matter to discuss.
This is completely the company's internal policy, and hence you can draft one and issue it to the manager so that such issues do not arise in the future.
From India, Ahmedabad
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Thank you, seniors. I would like to add that the guy is in the accounts department and has been working here for over 25 years. He is always ready to argue about things related to HR. I informed him that ideally, the resignation should be accepted by the reporting manager only, and the intimation of resignation can be given to the director. However, he is not willing to listen to anything. Truly, the guy is very irritating. May God give him some wisdom so that he could understand how to behave with manners. ;-)
From India, Delhi
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From India, Delhi
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Acceptance of resignation from the reporting manager will suffice, but if there is any standing order or instruction from the director that all resignations will be accepted by him/her, then what can the poor accounts guy do other than argue? As stated by Hiral and Siva, it's purely an internal process or policy where any outside source cannot help you.
Last but not least, what's the harm in getting the resignation accepted by the director for a smooth exit and healthy relations with your company?
From India, Ahmadabad
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Last but not least, what's the harm in getting the resignation accepted by the director for a smooth exit and healthy relations with your company?
From India, Ahmadabad
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Dear,
It is not compulsory to get the acceptance of the resignation from the top-level management, such as the director of the company. No such provision exists for acceptance. It could be accepted by the concerned manager of the company. If the employee who has resigned from the service of the company is putting pressure on you to have it signed by the management, you can send the acceptance of the resignation by registered post to the concerned employee and further process their full and final settlement.
Regards,
R. B. Yadav
Advocate
From India, Gurugram
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It is not compulsory to get the acceptance of the resignation from the top-level management, such as the director of the company. No such provision exists for acceptance. It could be accepted by the concerned manager of the company. If the employee who has resigned from the service of the company is putting pressure on you to have it signed by the management, you can send the acceptance of the resignation by registered post to the concerned employee and further process their full and final settlement.
Regards,
R. B. Yadav
Advocate
From India, Gurugram
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Hi,
As per my understanding, once the manager approves your resignation letter, then no further approval is required from anyone unless there is a specific process in the organization that requires approval from the next level after the manager's approval.
If there is no such process in place, then you can certainly request your Full and Final (F & F) settlement without any additional requirements.
Regards,
Chanchal
From India, Thana
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As per my understanding, once the manager approves your resignation letter, then no further approval is required from anyone unless there is a specific process in the organization that requires approval from the next level after the manager's approval.
If there is no such process in place, then you can certainly request your Full and Final (F & F) settlement without any additional requirements.
Regards,
Chanchal
From India, Thana
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The person has worked for 25 years in the company and naturally, he would have worked closely with top management in earlier days. HR heads should also look at the expectations of such senior employees. If he is arguing with HR, what is wrong? That is an expression of opinion.
After 25 years of experience, he expects a word of appreciation from the director, and what is wrong with his expectation? The director may even say, "you continue in the organization in some other department" or "you work in my department." What is wrong with it?
Ideally, check with the director, and if he is prepared to sign, get it signed by him. You have nothing to lose. It is just an acknowledgment for his 25 years of service.
From India, Chennai
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After 25 years of experience, he expects a word of appreciation from the director, and what is wrong with his expectation? The director may even say, "you continue in the organization in some other department" or "you work in my department." What is wrong with it?
Ideally, check with the director, and if he is prepared to sign, get it signed by him. You have nothing to lose. It is just an acknowledgment for his 25 years of service.
From India, Chennai
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Hi I agree with what sivasankaran has said. If the accounts person is arguing, even you have not tried to put an end to this from your side. In certain exceptional cases, act beyond actual rules. JMK
From India, Hyderabad
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From India, Hyderabad
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Hi,
I read with passion the contributions above. From my view, I wish to ask: who signs his letter of appointment when he joined the company? He may be hiding under that cover, requesting for the director's accent. If it was the Director who signed at the point of entry, then route it back to him to settle the matter. As others have written, it is purely an internal issue that needs to be redesigned to avoid future occurrences.
Thanks,
Ajayi Olufemi
Abuja, Nigeria
From Nigeria, Abuja
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I read with passion the contributions above. From my view, I wish to ask: who signs his letter of appointment when he joined the company? He may be hiding under that cover, requesting for the director's accent. If it was the Director who signed at the point of entry, then route it back to him to settle the matter. As others have written, it is purely an internal issue that needs to be redesigned to avoid future occurrences.
Thanks,
Ajayi Olufemi
Abuja, Nigeria
From Nigeria, Abuja
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