I want to learn excellent email drafting skills for professional communication. I am an Assistant Brand Manager working in a real estate company within the branding team. My responsibilities include liaising with advertising agencies and event management companies.
I aim to enhance my communication abilities to ensure effective collaboration and successful outcomes in my role. Thank you for your assistance in refining my professional writing skills.
From Netherlands
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I aim to enhance my communication abilities to ensure effective collaboration and successful outcomes in my role. Thank you for your assistance in refining my professional writing skills.
From Netherlands
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Hi,
At the outset, let me emphasize that improving your email/mail drafting skills is a subset of good communication skills. I would, therefore, stress that the improvement of your communication skills is more critical. Email is just one popular and extensively used medium of communication which may have some peculiarities and requirements that can be worked on separately.
In my view, the most important element in any form of communication is the clear understanding of what, how, and why you are communicating. This can be clearly understood by ensuring that you write the subject line of your communication even before you begin writing anything else and also proofread for typographical errors. (You would note that in your subject line of this post, you have spelled the word "draft" incorrectly.)
Next, ensure you follow the rules of good drafting, editing, and proofreading. These could include one idea per paragraph, flow of thoughts, use of punctuations, following the 5 Cs of effective communication, etc. Ideally, I recommend that all communication be typed in WORD, thereafter proofread and then, as required, cut and paste.
As a habit/practice, ensure that for all forms of communication, including casual communication, the content is well-drafted, the sentences and paragraphs are constructed using all the rules of grammar and effective drafting skills. You would notice that more and more people are using the SMS language, using short forms, jargon, liberally tossing out the rules of grammar when they post matter on this site. If one gets into this routine, the quality of formal communication would suffer in the long run, and this would be evident in the letters, reports, emails, interoffice communications, circulars, etc., that one generates.
You may also note that one must be more positive, proactive, and prompt in your communication. This can come about if your own attitude, behavior, and interactions always reflect these traits. Try to minimize the use of negative words like "no," "can't," "difficult," etc., even in everyday communication.
When it comes to emails, the first rule is to keep the communication short, crisp, and to the point. Avoid the use of adjectives as the communication is intended to be informational or focused on getting some action. Keep in check the temptation to mark copies to one and all; instead, limit it to only those actually concerned. Revert to incoming emails at the earliest. If a phone call can get the work done faster, speak to the concerned person and only if required, summarize the talk in writing through an email. Needless to say, being polite, courteous, and well-mannered in style and content would be the icing on any form of communication, including emails.
To help you be more positive, I would invite you to visit the following Inspirational and Motivational Blogs:
www.actspot.wordpress.com - Over 1,02,000 views and 665 followers
www.poweract.blogspot.com - Over 32,000 views and 175 followers
Best Wishes
From India, Mumbai
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508At the outset, let me emphasize that improving your email/mail drafting skills is a subset of good communication skills. I would, therefore, stress that the improvement of your communication skills is more critical. Email is just one popular and extensively used medium of communication which may have some peculiarities and requirements that can be worked on separately.
In my view, the most important element in any form of communication is the clear understanding of what, how, and why you are communicating. This can be clearly understood by ensuring that you write the subject line of your communication even before you begin writing anything else and also proofread for typographical errors. (You would note that in your subject line of this post, you have spelled the word "draft" incorrectly.)
Next, ensure you follow the rules of good drafting, editing, and proofreading. These could include one idea per paragraph, flow of thoughts, use of punctuations, following the 5 Cs of effective communication, etc. Ideally, I recommend that all communication be typed in WORD, thereafter proofread and then, as required, cut and paste.
As a habit/practice, ensure that for all forms of communication, including casual communication, the content is well-drafted, the sentences and paragraphs are constructed using all the rules of grammar and effective drafting skills. You would notice that more and more people are using the SMS language, using short forms, jargon, liberally tossing out the rules of grammar when they post matter on this site. If one gets into this routine, the quality of formal communication would suffer in the long run, and this would be evident in the letters, reports, emails, interoffice communications, circulars, etc., that one generates.
You may also note that one must be more positive, proactive, and prompt in your communication. This can come about if your own attitude, behavior, and interactions always reflect these traits. Try to minimize the use of negative words like "no," "can't," "difficult," etc., even in everyday communication.
When it comes to emails, the first rule is to keep the communication short, crisp, and to the point. Avoid the use of adjectives as the communication is intended to be informational or focused on getting some action. Keep in check the temptation to mark copies to one and all; instead, limit it to only those actually concerned. Revert to incoming emails at the earliest. If a phone call can get the work done faster, speak to the concerned person and only if required, summarize the talk in writing through an email. Needless to say, being polite, courteous, and well-mannered in style and content would be the icing on any form of communication, including emails.
To help you be more positive, I would invite you to visit the following Inspirational and Motivational Blogs:
www.actspot.wordpress.com - Over 1,02,000 views and 665 followers
www.poweract.blogspot.com - Over 32,000 views and 175 followers
Best Wishes
From India, Mumbai
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