Hi All,
My name is Anamika and i am one of the latest member of this knowledge sharing community. I have recently joined an organization as HR Executive and this is my very first job.
Actually i have been asked to workout some official letters, more specifically letters related to appraisal, warning, termination, re leaving, experience, payslips etc. Since this is my very first job i have no idea about all these things. I have tried net including Google but could not find my required stuff. Though i am an MBA in HR but this is something which has been untouched so far. So i need your help. I desperately need some good samples ASAP.
I would be indeed very greatful if i could get some good responses if not from you all few of you can do this.
This is my very first mail to this community.. hope to have good time ahead on this network..
Thanks a lot
Anamika Sharma
From India, Hyderabad
My name is Anamika and i am one of the latest member of this knowledge sharing community. I have recently joined an organization as HR Executive and this is my very first job.
Actually i have been asked to workout some official letters, more specifically letters related to appraisal, warning, termination, re leaving, experience, payslips etc. Since this is my very first job i have no idea about all these things. I have tried net including Google but could not find my required stuff. Though i am an MBA in HR but this is something which has been untouched so far. So i need your help. I desperately need some good samples ASAP.
I would be indeed very greatful if i could get some good responses if not from you all few of you can do this.
This is my very first mail to this community.. hope to have good time ahead on this network..
Thanks a lot
Anamika Sharma
From India, Hyderabad
22
Hi Anamika..
Welcome to citehr..
find below one of the sample format of Experience letter....
DRAFT OF EXPERIENCE LETTER
_____/HRD/___ Date_____________
Mr/ Ms. ____________
___________________
___________________
___________________
TO WHOMSOVER IT MAY CONCERN
Dear Mr./ Ms. _____________,
This is to certify that Mr. __________________ ( name of the employee ) was working at ___________________( Company Name ) As _______________ ( Designation of the employee ) from ____________________ ( date of joining) to _______________( last working date ).
During his tenure, we found him to be .....................his services were found to be satisfactory.
We wish him all the best in his future endeavors.
For ___________________________
Name
Designation
Regards,
Amit Seth.
From India, Ahmadabad
Welcome to citehr..
find below one of the sample format of Experience letter....
DRAFT OF EXPERIENCE LETTER
_____/HRD/___ Date_____________
Mr/ Ms. ____________
___________________
___________________
___________________
TO WHOMSOVER IT MAY CONCERN
Dear Mr./ Ms. _____________,
This is to certify that Mr. __________________ ( name of the employee ) was working at ___________________( Company Name ) As _______________ ( Designation of the employee ) from ____________________ ( date of joining) to _______________( last working date ).
During his tenure, we found him to be .....................his services were found to be satisfactory.
We wish him all the best in his future endeavors.
For ___________________________
Name
Designation
Regards,
Amit Seth.
From India, Ahmadabad
Hi..
Find below some more formats..
FORMAT OF PROMOTION LETTER
_____/HRD/___ Date_____________
Mr/ Ms. ____________
___________________
___________________
___________________
Dear Mr./ Ms. _____________,
Consequent to the review of your performance during the last year, we are pleased to promote you as ____________________________________.
We are sure you will make best use of the opportunity offered to you and contribute substantially to the success of our organisation as you have done in the past and fully justify the confidence placed in you by the management.
A separate communication on the details of your salary revision is being sent o you.
Wishing you all the best.
For, Company Name
Name:
Designation:
Warning Letter in case of absence without information
21st August 2007
To
Mr.
Designation.
Sub. – Warning Letter
Mr.
It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as Designation.
Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.
You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.
You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.
Kindly treat this as very urgent.
For' Company Name
Name :
Designation:
FORMAT OF TERMINATION LETTER
_____/HRD/___ Date_____________
Mr/ Ms. ____________
___________________
___________________
___________________
Mr./ Ms. _____________,
This is in continuation to our letter dated _____________, which was sent to your last known address, by registered post, calling upon you to submit a written explanation within 48 hours, for your continued absence, without any intimation . We note with regret that you have neither resumed your duties nor have you explained the reason for your continued, willful and unauthorized absence.
As per the terms of your appointment letter dated ________________, it is clearly indicated that absence for a continuous period of 10 days without prior approval of your superior, (including overstay on leave/ training) would result in you losing your lien on the service and the same shall automatically come to an end without any notice or intimation.
You are hereby informed that you have lost your lien on your service as a ________________________ and it is deemed that you have abandoned the employment of your own accord. The relationship between you and the Co. has ceased to exist with effect from ___________________.
You may collect your full & final settlement dues, if any, from the Accounts Department.
For, Company name
Name:
Designation:
Note: Print all the formats in duplicate and get a sign from the concerned person and attach the same with his personal file
Regards,
Amit Seth.
From India, Ahmadabad
Find below some more formats..
FORMAT OF PROMOTION LETTER
_____/HRD/___ Date_____________
Mr/ Ms. ____________
___________________
___________________
___________________
Dear Mr./ Ms. _____________,
Consequent to the review of your performance during the last year, we are pleased to promote you as ____________________________________.
We are sure you will make best use of the opportunity offered to you and contribute substantially to the success of our organisation as you have done in the past and fully justify the confidence placed in you by the management.
A separate communication on the details of your salary revision is being sent o you.
Wishing you all the best.
For, Company Name
Name:
Designation:
Warning Letter in case of absence without information
21st August 2007
To
Mr.
Designation.
Sub. – Warning Letter
Mr.
It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as Designation.
Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.
You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.
You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.
Kindly treat this as very urgent.
For' Company Name
Name :
Designation:
FORMAT OF TERMINATION LETTER
_____/HRD/___ Date_____________
Mr/ Ms. ____________
___________________
___________________
___________________
Mr./ Ms. _____________,
This is in continuation to our letter dated _____________, which was sent to your last known address, by registered post, calling upon you to submit a written explanation within 48 hours, for your continued absence, without any intimation . We note with regret that you have neither resumed your duties nor have you explained the reason for your continued, willful and unauthorized absence.
As per the terms of your appointment letter dated ________________, it is clearly indicated that absence for a continuous period of 10 days without prior approval of your superior, (including overstay on leave/ training) would result in you losing your lien on the service and the same shall automatically come to an end without any notice or intimation.
You are hereby informed that you have lost your lien on your service as a ________________________ and it is deemed that you have abandoned the employment of your own accord. The relationship between you and the Co. has ceased to exist with effect from ___________________.
You may collect your full & final settlement dues, if any, from the Accounts Department.
For, Company name
Name:
Designation:
Note: Print all the formats in duplicate and get a sign from the concerned person and attach the same with his personal file
Regards,
Amit Seth.
From India, Ahmadabad
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