Dear Seniors, We lost the salary register for the period April 2010 to February 2011 while travelling. Kindly advise what procedures are to be followed?
From India, Mumbai
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2From India, Mumbai
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I think first you need to register a FIR so that you can put the copy of FIR at the time of audit. Regards Bhupendra HR (Payroll) Noida
From India, Delhi
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From India, Delhi
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Hi Bhupendra and Vikas, Thank you. What is this LEO. Is the FIR sufficient to show to inspectors from EPF, ESI, LWF, Labour Office etc.? Thanks and Regards Siva
From India, Mumbai
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From India, Mumbai
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Dear Siva LEO- Labour Enforcement Officer (C)* Or labour enforcement officer (S)* * Central * State
From India
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From India
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Even if an FIR is submitted, you can't get absolved from the compliances under the above-mentioned act. Therefore, please also try to retrieve the register with the help of the Leave register. This is possible only if you have posted the attendance every month after the wages/salary has been paid.
Just imagine how you would proceed in PF and ESIC where individual contribution has a role to play. How will you fill in 3A of the individual employee? The paid challans will only give you a consolidated figure. The leave register will help you at least arrive at the wages/salary of employees for a particular month(s). Tally the figure of salary, PF ded., ESI Ded, etc., with the paid challan, whereby you will arrive at the figure almost nearer to the actual figure. Thereafter, a small difference here and there won't matter. For this, you can convince the Enforcement Officers.
From India, Nagpur
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Just imagine how you would proceed in PF and ESIC where individual contribution has a role to play. How will you fill in 3A of the individual employee? The paid challans will only give you a consolidated figure. The leave register will help you at least arrive at the wages/salary of employees for a particular month(s). Tally the figure of salary, PF ded., ESI Ded, etc., with the paid challan, whereby you will arrive at the figure almost nearer to the actual figure. Thereafter, a small difference here and there won't matter. For this, you can convince the Enforcement Officers.
From India, Nagpur
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I advice you to put good efforts to find them from travel operators involved in it. As a alternate you have lot of advices.
From India
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From India
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Dear Shivaipm,
- File an FIR and preserve it for records.
- Prepare a duplicate one since all the records are now on the computer.
- Salary will be paid through the bank, so please take the bank statements.
As far as my knowledge goes, only a few labor officers will come and check the records. Otherwise, it is taken for granted that salaries are paid on time.
Dr. Nagaraj
From India, Bangalore
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- File an FIR and preserve it for records.
- Prepare a duplicate one since all the records are now on the computer.
- Salary will be paid through the bank, so please take the bank statements.
As far as my knowledge goes, only a few labor officers will come and check the records. Otherwise, it is taken for granted that salaries are paid on time.
Dr. Nagaraj
From India, Bangalore
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Salary Register 06-07 (version 1).xls