Hi all, please help me with the things that need to be taken care of while leaving an organization. To my knowledge, the experience certificate, PF, and gratuity (if applicable) are the ones that need to be taken care of.
Thanks in advance.
Regards,
Kiran
From India, Bangalore
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Thanks in advance.
Regards,
Kiran
From India, Bangalore
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From Company Side
- Acceptance of Resignation Letter
- Issue of No Due Certificate / Clearance Certificate
- Last Pay Certificate
- Issue of Experience Certificate / Relieving Letter
- Issuing of PF Withdrawal Forms (Form 10C & Form 19) or PF Transfer Forms to the employee for easing the process
- Leave Encashment application at the time of relieving
- Gratuity Claim Form
- If desired, any memento for relieving the employee
From Employee Side
- Submit Resignation Letter
- Complete clearance formalities
- Collect Experience Letter/Relieving Letter/Service Certificate, Last Pay Certificate, No Due Certificate
- Collect PF Withdrawal Forms (Form 10C & Form 19) or Form 13 for Transfer of PF. Fill it and forward the same through the proper channel for early settlement
- Fill Leave Encashment Forms, Gratuity Forms
- On the last working day, confirm your last working day to the Personnel Department and colleagues
If you planned to relocate:
- Please get a Transfer Certificate from your children's school
- Negotiate with transporters for shifting household items
- Surrender your gas and take the TV to the new location
- Inform your Internet provider, Cable TV provider, milk supplier, newspaper supplier, and other regular services
- Give a letter to the Post Office and request them to redirect your mail to your new address
Then what else?
With warm regards,
S. Bhaskar
[Phone Number Removed For Privacy Reasons]
From India, Kumbakonam
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1189- Acceptance of Resignation Letter
- Issue of No Due Certificate / Clearance Certificate
- Last Pay Certificate
- Issue of Experience Certificate / Relieving Letter
- Issuing of PF Withdrawal Forms (Form 10C & Form 19) or PF Transfer Forms to the employee for easing the process
- Leave Encashment application at the time of relieving
- Gratuity Claim Form
- If desired, any memento for relieving the employee
From Employee Side
- Submit Resignation Letter
- Complete clearance formalities
- Collect Experience Letter/Relieving Letter/Service Certificate, Last Pay Certificate, No Due Certificate
- Collect PF Withdrawal Forms (Form 10C & Form 19) or Form 13 for Transfer of PF. Fill it and forward the same through the proper channel for early settlement
- Fill Leave Encashment Forms, Gratuity Forms
- On the last working day, confirm your last working day to the Personnel Department and colleagues
If you planned to relocate:
- Please get a Transfer Certificate from your children's school
- Negotiate with transporters for shifting household items
- Surrender your gas and take the TV to the new location
- Inform your Internet provider, Cable TV provider, milk supplier, newspaper supplier, and other regular services
- Give a letter to the Post Office and request them to redirect your mail to your new address
Then what else?
With warm regards,
S. Bhaskar
[Phone Number Removed For Privacy Reasons]
From India, Kumbakonam
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Bhaskar has elaborated on it very nicely. However, I would like to add the following also from the employer's side:
- Prepare full and final settlement of accounts.
- Ask for proof of savings under 80C to calculate income tax and deduct TDS from full and final.
- For gratuity, use Form "L" or Form "M" according to the case. One is to inform about the non-eligibility for gratuity if the employee leaves before completing 5 years of service, and the other is to claim the gratuity by the employee if they have completed 5 years.
- The employer may also host a farewell party.
- The employee may send a goodbye letter with contact details.
Thanks,
Gopal
From India, Jaipur
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- Prepare full and final settlement of accounts.
- Ask for proof of savings under 80C to calculate income tax and deduct TDS from full and final.
- For gratuity, use Form "L" or Form "M" according to the case. One is to inform about the non-eligibility for gratuity if the employee leaves before completing 5 years of service, and the other is to claim the gratuity by the employee if they have completed 5 years.
- The employer may also host a farewell party.
- The employee may send a goodbye letter with contact details.
Thanks,
Gopal
From India, Jaipur
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4. Exit or Separation Process Flow Chart.xls