Musterroll is a legal document and some employees evenafter
writting remarks for "dont mark attendance with Red pen and
use only blue/black pen" have kept marking attendance with Red
pen and sometimes Green pen.
What what ground to prevent them using red pen. Can marking
attendance with Red pen is legal by employee?
From India, Ahmadabad
73writting remarks for "dont mark attendance with Red pen and
use only blue/black pen" have kept marking attendance with Red
pen and sometimes Green pen.
What what ground to prevent them using red pen. Can marking
attendance with Red pen is legal by employee?
From India, Ahmadabad
AFIK, there is no ruling on the use of red ink. But red ink fades over a period of time. It is suggested to recommend for use of blue/black ink pens. Pon
From India, Lucknow
From India, Lucknow
Your answer is not acceptable as Red colour is in use for
making remark by authority like employee muster roll remark
from h r dept.
No info on paper can be written by Red pen. you can take any legal form or
even your school college admission form/ if you filled up by using
Red Pen, its get cancelled Red and Blue colour pen are used by authority for remarks against filled up reports,etc.
From India, Ahmadabad
making remark by authority like employee muster roll remark
from h r dept.
No info on paper can be written by Red pen. you can take any legal form or
even your school college admission form/ if you filled up by using
Red Pen, its get cancelled Red and Blue colour pen are used by authority for remarks against filled up reports,etc.
From India, Ahmadabad
Sounds like a storm in a teacup!
Not quite sure why muster roll is a Legal Document, sounds strange to me. Surely it is only used to record attendance for leave and payroll purposes. Payroll records would be a better legal document to my mind if it came to the crunch, but maybe things are different in India.
Simple solution - find a piece of string and tie a blue or black pen to the roll for employees to use.
Secondly send an email to all employees pointing out in a calm and good natured way that the roll needs to be signed in blue or black ink. End of discussion.
Try not to complicate simple things. I'm sure there are more important tasks for HR staff to deal with :-)
From Australia, Melbourne
Not quite sure why muster roll is a Legal Document, sounds strange to me. Surely it is only used to record attendance for leave and payroll purposes. Payroll records would be a better legal document to my mind if it came to the crunch, but maybe things are different in India.
Simple solution - find a piece of string and tie a blue or black pen to the roll for employees to use.
Secondly send an email to all employees pointing out in a calm and good natured way that the roll needs to be signed in blue or black ink. End of discussion.
Try not to complicate simple things. I'm sure there are more important tasks for HR staff to deal with :-)
From Australia, Melbourne
Dear Friend,
Usually three colours will be used to marking attendance to differentiate working shift. Blue for Day shift, Green for Half night shift and red for night shift.
Inspector of Facories also suggest the above.
Best Regards,
Kamalarathinam. M
From India, New Delhi
Usually three colours will be used to marking attendance to differentiate working shift. Blue for Day shift, Green for Half night shift and red for night shift.
Inspector of Facories also suggest the above.
Best Regards,
Kamalarathinam. M
From India, New Delhi
Just an after thought (no offense please!) now a days electronic attendance systems are common ..... I have even seen finger print scanners .....
From China, Shanghai
From China, Shanghai
I agree with John in Oz: Sounds like a storm in a teacup!
But to correct John, there are many SMEs in India which still use the Muster Rolls for attendance marking [more to do with affordability than convenience/availability], which COULD become legal docs if any legal situation arises. Payroll records form the next step in the process [collated from the Muster Rolls].
And Pon is right--colors other than blue & black fade away after sometime--which becomes critical if the records have to be retained for a long time [years]. Also, between Blue & Black, Black is suggested since the pigments used in black ink resist water [while blue ink can get erased when water/rain/sweat falls over the writing].
The solution that John gave is really quite simple: tie a blue or black pen to the roll for employees to use.
Rgds,
TS
From India, Hyderabad
But to correct John, there are many SMEs in India which still use the Muster Rolls for attendance marking [more to do with affordability than convenience/availability], which COULD become legal docs if any legal situation arises. Payroll records form the next step in the process [collated from the Muster Rolls].
And Pon is right--colors other than blue & black fade away after sometime--which becomes critical if the records have to be retained for a long time [years]. Also, between Blue & Black, Black is suggested since the pigments used in black ink resist water [while blue ink can get erased when water/rain/sweat falls over the writing].
The solution that John gave is really quite simple: tie a blue or black pen to the roll for employees to use.
Rgds,
TS
From India, Hyderabad
Hi Bharadwaj,
As far as my knowledge goes, attendance is a legal document because it contains evidence of an employee having attended the office. Many are not aware of it. In several cases, this has been produced as evidence in Court of Law.
And Courts have accepted it.
As to your point, usually the general convention is that only when an employee absents, it is marked in red ink in the muster roll. So if your employees do not heed to your advice, wherever they have marked in red ink, treat that as absent on that day! So simple. This may have a salutatory effect on them.
But a word of caution!! Please inform them well in advance that if they do not follow you advice and continue to mark in red ink, you will be constrained to mark those days as absent!After giving a reasonable time to mend their ways, if there is no change in their behavior, you can straight away mark absent wherever attendance is marked in red ink. Be tough. Don't compromise. This suggestion may sound harsh but this is one of the ways in which you can deal with recalcitrant employees.
You can also follow the advices given by other members also,which are mild.
M.J.SUBRAMANYAM, BANGALORE
From India, Bangalore
As far as my knowledge goes, attendance is a legal document because it contains evidence of an employee having attended the office. Many are not aware of it. In several cases, this has been produced as evidence in Court of Law.
And Courts have accepted it.
As to your point, usually the general convention is that only when an employee absents, it is marked in red ink in the muster roll. So if your employees do not heed to your advice, wherever they have marked in red ink, treat that as absent on that day! So simple. This may have a salutatory effect on them.
But a word of caution!! Please inform them well in advance that if they do not follow you advice and continue to mark in red ink, you will be constrained to mark those days as absent!After giving a reasonable time to mend their ways, if there is no change in their behavior, you can straight away mark absent wherever attendance is marked in red ink. Be tough. Don't compromise. This suggestion may sound harsh but this is one of the ways in which you can deal with recalcitrant employees.
You can also follow the advices given by other members also,which are mild.
M.J.SUBRAMANYAM, BANGALORE
From India, Bangalore
I have not come across any legal provision or court ruling on the use of specific colours of ink for specified purposes. If some one has knwoledge of it, we shall be grateful for sharing with the memebrs. However the reason for such use and the solution to the problem is provided by the prudent suggestion of the members by themselves. there is no dispute about the fact that musteroll is a legal document as it si to be maintained under various labour laws as Mr.M.J Subramanyam said and may be, as kamalrathinam informed, difefrent colours may be used to indicate different shifts in a factory. However, I observed that the custom and practice in administration with regard to using different inks is that normal writing is done by employees in blue colour and any remarks are made by superiors in red ink to make them catch the attention of the subordinate officers and green ink is being used by senior executives and gazetted officers in government. Similarly in maintaining accounts, the credit balances are in blue and the debit baalances are in red in ink , while the figures to be totalled up are in blue , the totals are in red ink. It appears, custom and practice is the determinative factor rather than any rule or ruling by a court. However, the solution for the probelm came from aussiejohn and accordingly tieing a blue or black pen to some fixed object near the musteroll may probably solve most of the problem.
B.Saikumar
From India, Mumbai
B.Saikumar
From India, Mumbai
Community Support and Knowledge-base on business, career and organisational prospects and issues - Register and Log In to CiteHR and post your query, download formats and be part of a fostered community of professionals.
Blue-ocearn-str ategy-15178_142 .ppt
Book Review - Blue Ocean Strategy & Red Ocean Strategy.doc
Blue Ocean Strategy.pdf