Dear Team,
I want to send a circular to my employees asking them to submit the LTA bills to the finance dept in routed by HR. As they are availing the tour leaves with out informing to HR and they are submitting the bills directly to Finance team with out HR approval. So please help me in this regards.
Regards,
Radhika
From India, Hyderabad
I want to send a circular to my employees asking them to submit the LTA bills to the finance dept in routed by HR. As they are availing the tour leaves with out informing to HR and they are submitting the bills directly to Finance team with out HR approval. So please help me in this regards.
Regards,
Radhika
From India, Hyderabad
Hope you are receiving the leave application from the employees. In the leave application itself you add one more column about Whether planning to avail LTA. If they mention yes, then you send an advance note to Finance Department from your flow that these employees are planning to avail LTA and their leave period is as against each. Then for Tax benefit purpose, the employees are to submit the original tickets/boarding pass (for air travel), alongwith their LTA Claim.
Instead informing all the employees, please send a mail/note to Accounts/Finance department, that they should not entertain the LTA claim payment without authorisation of HR Department. If you do so, and the Accounts/Finance Department cooperates, then you need not to worry. All the employees will take your authorisation for LTA payment.
From India, Kumbakonam
1168Instead informing all the employees, please send a mail/note to Accounts/Finance department, that they should not entertain the LTA claim payment without authorisation of HR Department. If you do so, and the Accounts/Finance Department cooperates, then you need not to worry. All the employees will take your authorisation for LTA payment.
From India, Kumbakonam
Hello Radhika
In this respect I would like to say that you have to set culture in your office/ Organisation and with joint meeting with finance people. Set rule and issue standing instruction to all the employees.
From India, Pune
In this respect I would like to say that you have to set culture in your office/ Organisation and with joint meeting with finance people. Set rule and issue standing instruction to all the employees.
From India, Pune
Hi!!! Radhika
This is the problem faced by several organization.What I understand is that Accounts department has been receiving such kind of stuff for long time.I don't think that you should give any circular to employees or talk to employees.You should politely talk to Accounts Deppt. not to receive this things without approval of HR Deptt.If politeness does not work,give a mail to your superior.
Thank you
From India, Madras
This is the problem faced by several organization.What I understand is that Accounts department has been receiving such kind of stuff for long time.I don't think that you should give any circular to employees or talk to employees.You should politely talk to Accounts Deppt. not to receive this things without approval of HR Deptt.If politeness does not work,give a mail to your superior.
Thank you
From India, Madras
Hi Radhika,
As our fellow superiors feedback, it is better to have a discussion with finance dept. and resolve issue with dept.level. if it doesn't works then you send a communication to all the employees.
As our fellow superiors feedback, it is better to have a discussion with finance dept. and resolve issue with dept.level. if it doesn't works then you send a communication to all the employees.
[QUOTE=Yerrareddy Radhika Naidu;2099121]
Dear Radhika,
You may check the following link. It could be useful to you. You may make necessary changes in your draft and issue the office circular.
https://www.citehr.com/333379-help-r...ry-urgent.html
Thanks,
Dinesh V Divekar
.[
From India, Bangalore
Dear Radhika,
You may check the following link. It could be useful to you. You may make necessary changes in your draft and issue the office circular.
https://www.citehr.com/333379-help-r...ry-urgent.html
Thanks,
Dinesh V Divekar
.[
From India, Bangalore
Dear Radhika,
It would suffice if U discuss and come to an understanding with your Finance as most others have suggested. If you have any reservation to open a dialogue with them alternatively send a communication to the head of Finance from your head stating that all LTA bills should invariably be processed by HR before they are paid by Finance. Make sure that this kind of action has the concurrence of your CEO before hand in order to avoid ego clash.
May be you can circulate a suitably worded Memorandum informing all concerned that all LTA bills should be submitted only to HR and none should be directly submitted to Finance and paste copies on your official notice board as well.
kumar.s.
From India, Bangalore
It would suffice if U discuss and come to an understanding with your Finance as most others have suggested. If you have any reservation to open a dialogue with them alternatively send a communication to the head of Finance from your head stating that all LTA bills should invariably be processed by HR before they are paid by Finance. Make sure that this kind of action has the concurrence of your CEO before hand in order to avoid ego clash.
May be you can circulate a suitably worded Memorandum informing all concerned that all LTA bills should be submitted only to HR and none should be directly submitted to Finance and paste copies on your official notice board as well.
kumar.s.
From India, Bangalore
Suggestion by S Bhaskar, Super Moderator is simple and logical. I would like to add that in case Accounts Dept, still receives any LTA form directly, without HR authorisation, instead of sending back to employee or arguing with them, Accounts should send themselves this form to HR, for their approval.
From India, Mumbai
From India, Mumbai
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Ministry of Finance Circular dated 28 Feb 2012 regarding Grant of Sabbatical to Women Employees.pdf