You discuss with your management to provide OVERTIME pay for employees who stay beyond office hours and discuss the real situation. This will automatically change the perspective of every boss, making the team more productive and ensuring they do not return home late or end the day late.
Regards,
Vikram
From India, Madras
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Regards,
Vikram
From India, Madras
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Impose penalty upto Rs.500/- day for late sitters. This is being followed in one of the project sites of a reputed organisation.
From India, Lucknow
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616From India, Lucknow
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Hi,
One more point - the company ends up spending more due to overheads because of people working beyond their hours. If possible, gather the data to substantiate this case and present it to upper management. Numbers speak much louder in these circles.
I feel a top-down approach is the only thing that will be effective here. Upper management must realize and drive this.
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One more point - the company ends up spending more due to overheads because of people working beyond their hours. If possible, gather the data to substantiate this case and present it to upper management. Numbers speak much louder in these circles.
I feel a top-down approach is the only thing that will be effective here. Upper management must realize and drive this.
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First of all, observe that the employees who are working late are coming on time the next day morning. If not, ask them to come on time in the morning rather than working late. Make the employees understand they have a family back at home; in times of necessity, only family will support them and not the boss. Finally, a person who cannot manage their own family, how will they manage their work?
Dear Jayashree,
While replying to any post, please delete the comments of the previous poster from that post, lest these may get repeated unnecessarily. Please check your previous two replies in this thread.
Ok. Coming to the point. Conduct a survey of the employees' attendance. Find out the following:
a) Total number of hours spent by all - as per office hours policy against actual hours spent by each employee
b) Average hours per employee per day
c) Which department has an above-average figure. Which department has a below-average figure.
d) Consumption of excess resources like electricity, water, etc., because of employees' late stay.
Show the above data to your MD or CEO. Obtain inputs from him/her and find out what he/she says. If the MD/CEO suggests that people should leave on time, give a target to each HOD to reduce their excess working hours by at least 10%. See the result. Let the MD/CEO talk to the managers about unnecessary late sitting. Later, give the managers a target to reduce the excess hours by at least 10%.
Regarding the grapevine, I have given my reply in my previous post. Your organization is a victim of Parkinson's Law. Your managers can change this situation.
Ok...
DVD
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Dear Jayashree,
While replying to any post, please delete the comments of the previous poster from that post, lest these may get repeated unnecessarily. Please check your previous two replies in this thread.
Ok. Coming to the point. Conduct a survey of the employees' attendance. Find out the following:
a) Total number of hours spent by all - as per office hours policy against actual hours spent by each employee
b) Average hours per employee per day
c) Which department has an above-average figure. Which department has a below-average figure.
d) Consumption of excess resources like electricity, water, etc., because of employees' late stay.
Show the above data to your MD or CEO. Obtain inputs from him/her and find out what he/she says. If the MD/CEO suggests that people should leave on time, give a target to each HOD to reduce their excess working hours by at least 10%. See the result. Let the MD/CEO talk to the managers about unnecessary late sitting. Later, give the managers a target to reduce the excess hours by at least 10%.
Regarding the grapevine, I have given my reply in my previous post. Your organization is a victim of Parkinson's Law. Your managers can change this situation.
Ok...
DVD
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First of all, work should be defined clearly to all. It should be assessed on the basis of an 8-hour work schedule. If it exceeds this, helping hands should be provided. Additionally, to balance work and social life, individuals should be free to complete assignments within the given timeframe. If there is important work that requires regular late hours, it should be shared among other employees to strengthen teamwork. Late sitting should also be scheduled as needed, one by one, not just assigned to a single person.
This is how organizational culture and employee morale can be improved.
P.K. MISHRA
From India
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This is how organizational culture and employee morale can be improved.
P.K. MISHRA
From India
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My working hours are from 8:00 AM to 5:00 PM, but we often start at 7:30 AM and work until 6:00 PM. Some people even stay until 10:00 PM. However, I remind them that if they can't finish the work during the regular hours, working an extra hour or two won't make much difference.
From Korea
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From Korea
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Hi Jayashree,
The best remedy for such a problem is to define new processes for late sitting. Employees will have to get the Reporting Manager's approval for each extra hour. Introduce a Late Sitting Approval Form for the same, which has to be duly signed by the Employee's Reporting Manager. Without the approval note on hand, the Corporate Services Personnel or the Security Staff should not allow employees to stay inside the office after office hours, except for the shift workers (shift workers should be given some identity separately indicating shift timings).
At the end of the week, a Late Sitting report has to be sent for Unit Head approval. The Unit head will submit a report on extra working hours to HR every week with proper justification for the same.
Based on the report, the HR and Operations team can discuss and decide on adding some additional resources (if required) or other alternatives without affecting the profitability of the business. This will also help the organization assess how productive the employees are within the office hours.
Once this is part of the routine, employees will feel the impact of working extra hours in taking approvals and will start finishing the work on time, while others with extensive work will automatically have the Reporting Manager's approval.
Please consider this suggestion.
Seniors: Please let me know if there are any loopholes in this proposal.
Regards,
Lakshmi.N
From India
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The best remedy for such a problem is to define new processes for late sitting. Employees will have to get the Reporting Manager's approval for each extra hour. Introduce a Late Sitting Approval Form for the same, which has to be duly signed by the Employee's Reporting Manager. Without the approval note on hand, the Corporate Services Personnel or the Security Staff should not allow employees to stay inside the office after office hours, except for the shift workers (shift workers should be given some identity separately indicating shift timings).
At the end of the week, a Late Sitting report has to be sent for Unit Head approval. The Unit head will submit a report on extra working hours to HR every week with proper justification for the same.
Based on the report, the HR and Operations team can discuss and decide on adding some additional resources (if required) or other alternatives without affecting the profitability of the business. This will also help the organization assess how productive the employees are within the office hours.
Once this is part of the routine, employees will feel the impact of working extra hours in taking approvals and will start finishing the work on time, while others with extensive work will automatically have the Reporting Manager's approval.
Please consider this suggestion.
Seniors: Please let me know if there are any loopholes in this proposal.
Regards,
Lakshmi.N
From India
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Hi,
Recently, I received a mail on this 'working late'.... please read on... Mail sent by Narayan Murthy to all Infosys staff:
Working Late - the Other Aspect
It's half past 8 in the office but the lights are still on... PCs still running, coffee machines still buzzing... And who's at work? Most of them??? Take a closer look...
All or most specimens are ?? Something male species of the human race... Look closer... again all or most of them are bachelors... And why are they sitting late? Working hard? No way!!! Any guesses???
Let's ask one of them... Here's what he says... 'What's there to do after going home... Here we get to surf, AC, phone, food, coffee that is why I am working late... Importantly no bossssssss!!!!!!!!!'
This is the scene in most research centers and software companies and other off-shore offices.
Bachelors 'Passing-Time' during late hours in the office just because they say they've nothing else to do... Now what are the consequences...
'Working' (for the record only) late hours soon becomes part of the institute or company culture.
With bosses more than eager to provide support to those 'working' late in the form of taxi vouchers, food vouchers and of course good feedback, (oh, he's a hard worker... goes home only to change..!!). They aren't helping things too...
To hell with bosses who don't understand the difference between 'sitting' late and 'working' late!!!
Very soon, the boss starts expecting all employees to put in extra working hours.
So, My dear Bachelors let me tell you, life changes when you get married and start having a family... office is no longer a priority, family is... and That's when the problem starts... because you start having commitments at home too.
For your boss, the earlier 'hardworking' guy suddenly seems to become an 'early leaver' even if you leave an hour after regular time... after doing the same amount of work.
People leaving on time after doing their tasks for the day are labelled as work-shirkers...
Girls who thankfully always (it's changing nowadays... though) leave on time are labelled as 'not up to it'. All the while, the bachelors pat their own backs and carry on 'working' not realizing that they are spoiling the work culture at their own place and never realize that they would have to regret at one point of time.
So what's the moral of the story??
* Very clear, LEAVE ON TIME!!!
* Never put in extra time 'unless really needed'
* Don't stay back unnecessarily and spoil your company work culture which will in turn cause inconvenience to you and your colleagues.
There are hundred other things to do in the evening...
Learn music...
Learn a foreign language...
Try a sport... TT, cricket.........
Importantly, get a girlfriend or boyfriend, take him/her around town...
* And for heaven's sake, net cafe rates have dropped to an all-time low (plus, no firewalls) and try cooking for a change.
Take a tip from the Smirnoff ad: 'Life's calling, where are you??'
Please pass on this message to all those colleagues and please do it before leaving time, don't stay back till midnight to forward this!!!
IT'S A TYPICAL INDIAN MENTALITY THAT WORKING FOR LONG HOURS MEANS VERY HARD WORKING & 100% COMMITMENT ETC.
PEOPLE WHO REGULARLY SIT LATE IN THE OFFICE DON'T KNOW HOW TO MANAGE THEIR TIME. SIMPLE!
Regards,
NARAYAN MURTHY.
From India, Indore
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Recently, I received a mail on this 'working late'.... please read on... Mail sent by Narayan Murthy to all Infosys staff:
Working Late - the Other Aspect
It's half past 8 in the office but the lights are still on... PCs still running, coffee machines still buzzing... And who's at work? Most of them??? Take a closer look...
All or most specimens are ?? Something male species of the human race... Look closer... again all or most of them are bachelors... And why are they sitting late? Working hard? No way!!! Any guesses???
Let's ask one of them... Here's what he says... 'What's there to do after going home... Here we get to surf, AC, phone, food, coffee that is why I am working late... Importantly no bossssssss!!!!!!!!!'
This is the scene in most research centers and software companies and other off-shore offices.
Bachelors 'Passing-Time' during late hours in the office just because they say they've nothing else to do... Now what are the consequences...
'Working' (for the record only) late hours soon becomes part of the institute or company culture.
With bosses more than eager to provide support to those 'working' late in the form of taxi vouchers, food vouchers and of course good feedback, (oh, he's a hard worker... goes home only to change..!!). They aren't helping things too...
To hell with bosses who don't understand the difference between 'sitting' late and 'working' late!!!
Very soon, the boss starts expecting all employees to put in extra working hours.
So, My dear Bachelors let me tell you, life changes when you get married and start having a family... office is no longer a priority, family is... and That's when the problem starts... because you start having commitments at home too.
For your boss, the earlier 'hardworking' guy suddenly seems to become an 'early leaver' even if you leave an hour after regular time... after doing the same amount of work.
People leaving on time after doing their tasks for the day are labelled as work-shirkers...
Girls who thankfully always (it's changing nowadays... though) leave on time are labelled as 'not up to it'. All the while, the bachelors pat their own backs and carry on 'working' not realizing that they are spoiling the work culture at their own place and never realize that they would have to regret at one point of time.
So what's the moral of the story??
* Very clear, LEAVE ON TIME!!!
* Never put in extra time 'unless really needed'
* Don't stay back unnecessarily and spoil your company work culture which will in turn cause inconvenience to you and your colleagues.
There are hundred other things to do in the evening...
Learn music...
Learn a foreign language...
Try a sport... TT, cricket.........
Importantly, get a girlfriend or boyfriend, take him/her around town...
* And for heaven's sake, net cafe rates have dropped to an all-time low (plus, no firewalls) and try cooking for a change.
Take a tip from the Smirnoff ad: 'Life's calling, where are you??'
Please pass on this message to all those colleagues and please do it before leaving time, don't stay back till midnight to forward this!!!
IT'S A TYPICAL INDIAN MENTALITY THAT WORKING FOR LONG HOURS MEANS VERY HARD WORKING & 100% COMMITMENT ETC.
PEOPLE WHO REGULARLY SIT LATE IN THE OFFICE DON'T KNOW HOW TO MANAGE THEIR TIME. SIMPLE!
Regards,
NARAYAN MURTHY.
From India, Indore
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Dear Jayashree,
This is faced in every organization. Drafting a policy is not an answer to this issue. It's actually proper time management. From the time you come to the stipulated closing hours, what you do matters. Any amount of policy will not help you here. What you require to do is to develop a work culture that reduces idle time during normal working hours, and you should be careful in setting a reasonable time to finish off an activity.
Regards, Rajiv.
From India, Thiruvananthapuram
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This is faced in every organization. Drafting a policy is not an answer to this issue. It's actually proper time management. From the time you come to the stipulated closing hours, what you do matters. Any amount of policy will not help you here. What you require to do is to develop a work culture that reduces idle time during normal working hours, and you should be careful in setting a reasonable time to finish off an activity.
Regards, Rajiv.
From India, Thiruvananthapuram
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