Dear Srilakshmi,
As you stated you are the first HR in the factory and your factory i guess not very old so initially you have lot of things to do. First you must check whether you have all required permission and licence needed to run a factory. You initially need to take Factory Licence, permission from electricity board, fire licence, consent to operate from pollution control board; trade licence, Contract labour registration certificate ( if you engage any contractor), ESI and PF code ( if you engage more than 20 employee). It may incur some cost but it's your duty to make your management understand that running a factory without these, can pull even your director behind the bars.
Secondly i advise you to follow the Acts and Rules like Factories Act, Contract labour (R&A) Act, EPF & MP Act, ESI Act, Minimum Wages Act, Payment of Wages Act, Bonus Act, Gratuity Act, Standing Order Act, Industrial Dispute Act, Employment Exchange Act, Apprentice Act, Trade Union Act (If there is any union). displays the abstract of the acts on the notice board and try to maintain the required registers under various act. preferably you may create a checklist of the registers and returns to track those things.
Accident, gate entry and fire fighting might looked after by security but don't forget you are the ultimate responsible person for these things. So make a system to track them and supervise all the activities of security. Imply a proper first aid facility in your factory.
As it is a chemical factory and it's a hazardous process it would be better to not allow any child labour within premises.
Apart from these you must maintain a employee database, may make a training schedule, do something for employee engagement, implement a proper performance appraisal system, look after the housekeeping part and all other HR related activity.
Lastly Payroll is a HR job.so dont depend on accounts. If you can you may do it in excell sheet or buy any good payroll software.
Thanks and Regards,
Saumya Basu
From India, Calcutta
2As you stated you are the first HR in the factory and your factory i guess not very old so initially you have lot of things to do. First you must check whether you have all required permission and licence needed to run a factory. You initially need to take Factory Licence, permission from electricity board, fire licence, consent to operate from pollution control board; trade licence, Contract labour registration certificate ( if you engage any contractor), ESI and PF code ( if you engage more than 20 employee). It may incur some cost but it's your duty to make your management understand that running a factory without these, can pull even your director behind the bars.
Secondly i advise you to follow the Acts and Rules like Factories Act, Contract labour (R&A) Act, EPF & MP Act, ESI Act, Minimum Wages Act, Payment of Wages Act, Bonus Act, Gratuity Act, Standing Order Act, Industrial Dispute Act, Employment Exchange Act, Apprentice Act, Trade Union Act (If there is any union). displays the abstract of the acts on the notice board and try to maintain the required registers under various act. preferably you may create a checklist of the registers and returns to track those things.
Accident, gate entry and fire fighting might looked after by security but don't forget you are the ultimate responsible person for these things. So make a system to track them and supervise all the activities of security. Imply a proper first aid facility in your factory.
As it is a chemical factory and it's a hazardous process it would be better to not allow any child labour within premises.
Apart from these you must maintain a employee database, may make a training schedule, do something for employee engagement, implement a proper performance appraisal system, look after the housekeeping part and all other HR related activity.
Lastly Payroll is a HR job.so dont depend on accounts. If you can you may do it in excell sheet or buy any good payroll software.
Thanks and Regards,
Saumya Basu
From India, Calcutta
Maintain Employee database, Personnel file for all employees, issue id cards,offer letters, implement some hr welfare activities... these are the things you can start
From India, Hyderabad
From India, Hyderabad
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HR Job Functions.doc
HR FUNCTIONS AT A GLANCE.ppt