Hello all Please do help me with sample of Appointment Letters as I am designing for our new employees now Thanx Ankit
From India, Lucknow
From India, Lucknow
Hi,
I am posting below a draft of an appointment letter, if the salary is in a CTC format, the same is enclosed as an annexure, else you may refer the below-mentioned draft.
This draft should be printed on a company's letter head.
warm regards,
Umesh Chaudhary
(welcomeumesh@yahoo.com)
===============================================
<date>
Mr. DEF
MLA Avenue
XYZ City
Dear Mr. <name>,
Re: Letter of Appointment
Further to our discussions and the subsequent offer letter dated .........,we are pleased to give you this letter of appointment, setting out the details of your employment with our company. You are being appointed to the position of Human Resources Administrator. This appointment takes effect from <date>. Following are the details of your monthly compensation:
Basic Salary : Rs. 12,000
House Rent Allowance : Rs. 4,800
City Compensatory Allowance : Rs. 3,600
Special Allowance : Rs. 3,500
Conveyance Allowance : Rs. 800
Total Monthly Gross : Rs. 24,700
The rules and regulations and general information of the terms of appointment are as follows:
Your monthly carry home salary will be directly credited to your bank account. The Payroll Administrator will provide the details to you. The allowances, benefits and other terms and conditions of your employment will be as per Company policies as applicable from time to time. An extract of the HR manual is attached.
Your compensation will be reviewed every year in the month of April as per Company policy. You will be initially placed at XYZ City but your services are transferable to any other offices of the Company, in India and abroad at the discretion of the companys management.
You should note that the first six months of your employment constitute a probationary period during which we can fully assess your suitability for
this role and you can decide if you have made the right decision joining us.
You will abide by the rules and regulations of the Company as may be in force from time to time.
Your appointment is subject to satisfactory reference checks and clearance from any secrecy / service agreements that you may have executed, which could have a bearing on your working with us.
You are required to sign and submit a copy of this letter of appointment as a token of your acceptance of our terms and conditions.
Your appointment is subject to your being found medically fit for employment.
The relieving/resignation acceptance letter from your previous organization has to be submitted on your joining the company. Any extension of the same will require a formal approval from your reporting authority, which in case should happen before disbursement of your first monthly salary.
This letter of appointment is based on the information furnished in your
application for employment and during the interviews you had with us. If, at any time in future, it comes to light that any of this information is incorrect or any relevant information has been withheld, then your employment is liable to be terminated without notice.
All matters pertaining to your appointment and compensation are strictly confidential and it should be treated as such. Any tax liability arising out of your compensation should be borne by you and it will be as per Income Tax rules.
We welcome you to our organisation and look forward to your contribution to the growth of the organisation and yourself.
Sincerely,
For ABC Corporation
EFGH
Director Human Resources
From India, Delhi
141I am posting below a draft of an appointment letter, if the salary is in a CTC format, the same is enclosed as an annexure, else you may refer the below-mentioned draft.
This draft should be printed on a company's letter head.
warm regards,
Umesh Chaudhary
(welcomeumesh@yahoo.com)
===============================================
<date>
Mr. DEF
MLA Avenue
XYZ City
Dear Mr. <name>,
Re: Letter of Appointment
Further to our discussions and the subsequent offer letter dated .........,we are pleased to give you this letter of appointment, setting out the details of your employment with our company. You are being appointed to the position of Human Resources Administrator. This appointment takes effect from <date>. Following are the details of your monthly compensation:
Basic Salary : Rs. 12,000
House Rent Allowance : Rs. 4,800
City Compensatory Allowance : Rs. 3,600
Special Allowance : Rs. 3,500
Conveyance Allowance : Rs. 800
Total Monthly Gross : Rs. 24,700
The rules and regulations and general information of the terms of appointment are as follows:
Your monthly carry home salary will be directly credited to your bank account. The Payroll Administrator will provide the details to you. The allowances, benefits and other terms and conditions of your employment will be as per Company policies as applicable from time to time. An extract of the HR manual is attached.
Your compensation will be reviewed every year in the month of April as per Company policy. You will be initially placed at XYZ City but your services are transferable to any other offices of the Company, in India and abroad at the discretion of the companys management.
You should note that the first six months of your employment constitute a probationary period during which we can fully assess your suitability for
this role and you can decide if you have made the right decision joining us.
You will abide by the rules and regulations of the Company as may be in force from time to time.
Your appointment is subject to satisfactory reference checks and clearance from any secrecy / service agreements that you may have executed, which could have a bearing on your working with us.
You are required to sign and submit a copy of this letter of appointment as a token of your acceptance of our terms and conditions.
Your appointment is subject to your being found medically fit for employment.
The relieving/resignation acceptance letter from your previous organization has to be submitted on your joining the company. Any extension of the same will require a formal approval from your reporting authority, which in case should happen before disbursement of your first monthly salary.
This letter of appointment is based on the information furnished in your
application for employment and during the interviews you had with us. If, at any time in future, it comes to light that any of this information is incorrect or any relevant information has been withheld, then your employment is liable to be terminated without notice.
All matters pertaining to your appointment and compensation are strictly confidential and it should be treated as such. Any tax liability arising out of your compensation should be borne by you and it will be as per Income Tax rules.
We welcome you to our organisation and look forward to your contribution to the growth of the organisation and yourself.
Sincerely,
For ABC Corporation
EFGH
Director Human Resources
From India, Delhi
Ankit I am attaching a version for managerial and non-managerial. In the two versions a couple fo clause and notice period etc vary. hope they are of use. regards
From India, Mumbai
From India, Mumbai
Hi Ankit,
In addition, you may have the following format:
----------------------
30th August, 2005
xxxxxxxxxxxxxx
xxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxx
Chennai xxxxxxxxx
Dear xxxxxxxxxxxxxx
Re: Letter of Appointment
Further to our discussions, we have pleasure in giving you this letter of appointment, setting out the details of your employment with our life insurance company. You are being appointed to the position of xxxxxxxxxxxxx This appointment takes effect from your date of joining which shall not be later than xxxxxxxxxxxxxx
Your Cost to the Company (CTC) is Rs.xxxxxxxxxx p.a. This includes Provident Fund, Gratuity, Superannuation, Medical etc. These allowances, benefits and other terms and conditions of your employment will be as per Company policies as applicable from time to time. An extract of the HR policies is attached.
Your compensation will be reviewed in future as per Company policy. You will be initially placed at Chennai but your services are transferable to any other offices of the Company, at the discretion of the company.
On joining the company you shall be on probation for six months. During probation, the period of notice required for resignation is 24 hours on either side. Further, unless otherwise communicated to you in writing, your services shall stand confirmed at the end of the period of probation.
You will abide by the rules and regulations of the Company as may be in force from time to time.
Your appointment is subject to satisfactory reference checks and clearance from any secrecy / service agreements that you may have executed, which could have a bearing on your working with us.
You are required to sign and submit a copy of this letter of appointment as a token of your acceptance of our terms and conditions, along with the following documents within 7 days from the date of this letter, failing which this letter of appointment will be treated as withdrawn.
ุ Proof of age;
ุ Proof of educational qualification;
ุ Proof of work experience Service certificate / appointment letter;
ุ Copy of last drawn pay slip;
ุ Proof of incentives drawn ( if any );
ุ 2 stamp size and 2 passport size photographs;
ุ Medical examination report Refer Annexure
Your appointment is subject to your being found medically fit for employment.
The relieving / resignation acceptance letter from your previous organization has to be submitted on your joining the company. Any extension of the same will require a formal approval from your reporting authority which in case should happen before disbursement of your first monthly salary.
This letter of appointment is based on the information furnished in your application for employment and during the interviews you had with us. If, at any time in future, it comes to light that any of this information is incorrect or any relevant information has been withheld, then your employment is liable to be terminated without notice.
All matters pertaining to your appointment and compensation are strictly confidential and it should be treated as such. Any tax liability arising out of your compensation should be borne by you and it will be as per Income Tax rules.
We welcome you to our organisation and look forward to your contribution to the growth of the organisation and yourself.
Yours faithfully,
For xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxx
Encl:
Compensation details
An extract of HR policies
-------------------------------------------------
And can be ammended as per the existing policy.
Regards,
Sashmita
From India, Delhi
In addition, you may have the following format:
----------------------
30th August, 2005
xxxxxxxxxxxxxx
xxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxx
Chennai xxxxxxxxx
Dear xxxxxxxxxxxxxx
Re: Letter of Appointment
Further to our discussions, we have pleasure in giving you this letter of appointment, setting out the details of your employment with our life insurance company. You are being appointed to the position of xxxxxxxxxxxxx This appointment takes effect from your date of joining which shall not be later than xxxxxxxxxxxxxx
Your Cost to the Company (CTC) is Rs.xxxxxxxxxx p.a. This includes Provident Fund, Gratuity, Superannuation, Medical etc. These allowances, benefits and other terms and conditions of your employment will be as per Company policies as applicable from time to time. An extract of the HR policies is attached.
Your compensation will be reviewed in future as per Company policy. You will be initially placed at Chennai but your services are transferable to any other offices of the Company, at the discretion of the company.
On joining the company you shall be on probation for six months. During probation, the period of notice required for resignation is 24 hours on either side. Further, unless otherwise communicated to you in writing, your services shall stand confirmed at the end of the period of probation.
You will abide by the rules and regulations of the Company as may be in force from time to time.
Your appointment is subject to satisfactory reference checks and clearance from any secrecy / service agreements that you may have executed, which could have a bearing on your working with us.
You are required to sign and submit a copy of this letter of appointment as a token of your acceptance of our terms and conditions, along with the following documents within 7 days from the date of this letter, failing which this letter of appointment will be treated as withdrawn.
ุ Proof of age;
ุ Proof of educational qualification;
ุ Proof of work experience Service certificate / appointment letter;
ุ Copy of last drawn pay slip;
ุ Proof of incentives drawn ( if any );
ุ 2 stamp size and 2 passport size photographs;
ุ Medical examination report Refer Annexure
Your appointment is subject to your being found medically fit for employment.
The relieving / resignation acceptance letter from your previous organization has to be submitted on your joining the company. Any extension of the same will require a formal approval from your reporting authority which in case should happen before disbursement of your first monthly salary.
This letter of appointment is based on the information furnished in your application for employment and during the interviews you had with us. If, at any time in future, it comes to light that any of this information is incorrect or any relevant information has been withheld, then your employment is liable to be terminated without notice.
All matters pertaining to your appointment and compensation are strictly confidential and it should be treated as such. Any tax liability arising out of your compensation should be borne by you and it will be as per Income Tax rules.
We welcome you to our organisation and look forward to your contribution to the growth of the organisation and yourself.
Yours faithfully,
For xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxx
Encl:
Compensation details
An extract of HR policies
-------------------------------------------------
And can be ammended as per the existing policy.
Regards,
Sashmita
From India, Delhi
Dear All,
Please send your comments on the following as its very urgent:
1. During this retrenchment/lay off period in the company, if any employee during probation period whose notice period is 01 month, resigns from the post before he is trminated, can that Employee give/mention that he will be leaving the company after 15 days? If yes, please give some legal clause or company policies.
2. What is the maximum period one can give to the company which will include his notice period, to the company? What are the policies? Like one employee whose notice period is 01 week, gives his resignation on 01 october and writes that he want to stay in the company upto 27 October and his nitice period will start from 20 october. Is this valid? if yes then give the rule pls.
Thanks & Regards
VKS11
From India, Pune
Please send your comments on the following as its very urgent:
1. During this retrenchment/lay off period in the company, if any employee during probation period whose notice period is 01 month, resigns from the post before he is trminated, can that Employee give/mention that he will be leaving the company after 15 days? If yes, please give some legal clause or company policies.
2. What is the maximum period one can give to the company which will include his notice period, to the company? What are the policies? Like one employee whose notice period is 01 week, gives his resignation on 01 october and writes that he want to stay in the company upto 27 October and his nitice period will start from 20 october. Is this valid? if yes then give the rule pls.
Thanks & Regards
VKS11
From India, Pune
Community Support and Knowledge-base on business, career and organisational prospects and issues - Register and Log In to CiteHR and post your query, download formats and be part of a fostered community of professionals.
Appointment letter-format.d oc