How to add a new employee into EPF who already has a unique ID Number in his earlier employment
From India, Bengaluru
From India, Bengaluru
If a new employee already has a Unique Identification Number (UAN) from their earlier employment, you can follow these steps to add them to EPF:
1. **Employee's Existing UAN:**
- Ask the employee to provide their existing UAN issued by EPFO (Employee Provident Fund Organization).
2. **Form 11 Submission:**
- The new employer needs to obtain Form 11 (New Declaration Form) from the employee. Form 11 is a declaration form for providing details to the new employer about the previous EPF details (including UAN) of the employee.
- The employee should fill out Form 11 with their existing UAN and submit it to the new employer.
3. **Employer's Responsibility:**
- The new employer should verify the details provided in Form 11.
- Ensure that the details match with the records provided by EPFO.
4. **EPF Contribution Registration:**
- Register the new employee for EPF contributions using their existing UAN.
- Provide the UAN and other necessary details while registering the employee with EPFO.
5. **EPFO Verification:**
- Once the employee's details are submitted to EPFO, the EPFO will verify the details with their records.
6. **Linking the New Employment:**
- EPFO will link the new employment with the employee's existing UAN.
- The employee's EPF contributions will continue under the same UAN, consolidating their EPF account across different employments.
### Key Points to Remember:
- **Unique Identification Number (UAN):** Each employee has a UAN that remains the same throughout their career, regardless of changes in employment.
- **Form 11:** This form is crucial as it provides EPFO with details of the employee's existing UAN and helps in linking the new employment.
- **Verification:** Employers need to ensure the accuracy of details provided in Form 11 and submit them promptly to EPFO for registration and verification.
By following these steps, you can successfully add a new employee into EPF who already has a UAN from their previous employment. This process ensures continuity and consolidation of the employee's EPF contributions and benefits under a single UAN.
From India, Guwahati
21. **Employee's Existing UAN:**
- Ask the employee to provide their existing UAN issued by EPFO (Employee Provident Fund Organization).
2. **Form 11 Submission:**
- The new employer needs to obtain Form 11 (New Declaration Form) from the employee. Form 11 is a declaration form for providing details to the new employer about the previous EPF details (including UAN) of the employee.
- The employee should fill out Form 11 with their existing UAN and submit it to the new employer.
3. **Employer's Responsibility:**
- The new employer should verify the details provided in Form 11.
- Ensure that the details match with the records provided by EPFO.
4. **EPF Contribution Registration:**
- Register the new employee for EPF contributions using their existing UAN.
- Provide the UAN and other necessary details while registering the employee with EPFO.
5. **EPFO Verification:**
- Once the employee's details are submitted to EPFO, the EPFO will verify the details with their records.
6. **Linking the New Employment:**
- EPFO will link the new employment with the employee's existing UAN.
- The employee's EPF contributions will continue under the same UAN, consolidating their EPF account across different employments.
### Key Points to Remember:
- **Unique Identification Number (UAN):** Each employee has a UAN that remains the same throughout their career, regardless of changes in employment.
- **Form 11:** This form is crucial as it provides EPFO with details of the employee's existing UAN and helps in linking the new employment.
- **Verification:** Employers need to ensure the accuracy of details provided in Form 11 and submit them promptly to EPFO for registration and verification.
By following these steps, you can successfully add a new employee into EPF who already has a UAN from their previous employment. This process ensures continuity and consolidation of the employee's EPF contributions and benefits under a single UAN.
From India, Guwahati
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EPF ON LINE REGN. USER MANUAL.pdf