Hi,
I am an HR professional in a firm. Recently, one of our ex-employees rejoined us. I had already closed his previous file when he left our firm. Accordingly, I have opened a new file for him since he has joined again. I have a question: should I open a new file for him or continue with his previous file? Please help me out.
Thanks
From Bangladesh, Dhaka
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2I am an HR professional in a firm. Recently, one of our ex-employees rejoined us. I had already closed his previous file when he left our firm. Accordingly, I have opened a new file for him since he has joined again. I have a question: should I open a new file for him or continue with his previous file? Please help me out.
Thanks
From Bangladesh, Dhaka
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Dear Kedar,
I think you have to open a new file for the employee, as the person had left the organization and is re-joining. You have to calculate his service period only from the date he rejoined. If you are generating an employee code, you need to generate a fresh one. In the case of maintaining a personal file, it's better to get a fresh one, but if you want, you can use the previous personal file of that employee. Make sure you have a copy of his relieving letter in the file.
From India, Madras
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I think you have to open a new file for the employee, as the person had left the organization and is re-joining. You have to calculate his service period only from the date he rejoined. If you are generating an employee code, you need to generate a fresh one. In the case of maintaining a personal file, it's better to get a fresh one, but if you want, you can use the previous personal file of that employee. Make sure you have a copy of his relieving letter in the file.
From India, Madras
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No, you have to treat him/her as a fresh employee if he/she had quit the company and rejoined. If you continue with it again, then you have to calculate the days worked when it comes to paying gratuity. There are many complications. It's better to consult your boss/superior so that you are not answerable if there are issues arising due to reopening of the file.
Regards,
Tahir
From India, Madras
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Regards,
Tahir
From India, Madras
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You have to consider him as a new employee n go for new personal file. The old file is no way connected with his new employment.
From India, Mangaluru
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From India, Mangaluru
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Hi to all of you, My last company offered me a good salary than present , but there is not good working environment and not they are professionally. should i go there or not?
From India, New Delhi
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From India, New Delhi
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Hi to all of you, I have NSN ( National Security No.) plastic card . can i use it for directly withdraw my PF form PF office. vijay
From India, New Delhi
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From India, New Delhi
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Dear Kader,
Rejoining does not indicate continuous service. For statutory provisions like P.F., E.S.I., Gratuity, Leaves, etc., you have to allot a new PF number and open a new file. But if you don't want to show for the above provisions a break in service, treating it as leave, then you can continue with the previous file and not need to allot a new PF number. In this case, there is no service break. The condition is that during the meantime, he should not work in another organization, so he can be considered to have continuous service.
Bai,
P. Sathish Kumar
From India, Jaipur
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Rejoining does not indicate continuous service. For statutory provisions like P.F., E.S.I., Gratuity, Leaves, etc., you have to allot a new PF number and open a new file. But if you don't want to show for the above provisions a break in service, treating it as leave, then you can continue with the previous file and not need to allot a new PF number. In this case, there is no service break. The condition is that during the meantime, he should not work in another organization, so he can be considered to have continuous service.
Bai,
P. Sathish Kumar
From India, Jaipur
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Hi Kader You wil have to open a new file, as you have already pay him all his benefitsa and you are re employing him, he is same as a new starter to the company now...
From Qatar, Doha
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From Qatar, Doha
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Dear what is the loss if we keep all the history of employee in one file ? Infact , its important to keep employee relations( records ) with company at one place/file. Regards Sudhir
From Qatar, Doha
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From Qatar, Doha
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You need to continue the old file. An employee's file is supposed to relate to the employment history that he has with the company. Additional reasons for keeping the old file are:
1. Given the time that he has rejoined the company, there may be some statutory requirements for the continuation of benefits.
2. You may want to view any disciplinary records from his first period of employment for trending.
From Trinidad and Tobago, Princes Town
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1. Given the time that he has rejoined the company, there may be some statutory requirements for the continuation of benefits.
2. You may want to view any disciplinary records from his first period of employment for trending.
From Trinidad and Tobago, Princes Town
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It's better that you open a new file and issue a new employee code to them because you had closed their file with all their relieving formalities. Now, maintain a new file and start counting their experience from their rejoined date.
Thanks,
Priyanka
From India, Gurgaon
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Thanks,
Priyanka
From India, Gurgaon
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Dear Kader,
You have to open a new file for the ex-employee who has rejoined. In our company, we rehired 2 people who had left us some time back. However, as we gave them a fresh offer letter, all the other documentation work was done again, and we have opened a new file for them. As per the new offer letter, they will have to undergo a probation period as well.
Regards,
Sheetal Sahasrabudhe
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You have to open a new file for the ex-employee who has rejoined. In our company, we rehired 2 people who had left us some time back. However, as we gave them a fresh offer letter, all the other documentation work was done again, and we have opened a new file for them. As per the new offer letter, they will have to undergo a probation period as well.
Regards,
Sheetal Sahasrabudhe
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Hello Kadar!
When the employee rejoins, you have to treat them as a new employee and open a new file for them. Additionally, you should keep the old file as an exit employee for future reference, as all the exit processes have been completed previously.
Goodbye...
From India, Lucknow
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When the employee rejoins, you have to treat them as a new employee and open a new file for them. Additionally, you should keep the old file as an exit employee for future reference, as all the exit processes have been completed previously.
Goodbye...
From India, Lucknow
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Hi kedar, you can use his previous file for your reference. but as he had rejoined your company, you have to open new file for him. Regards, Ajay Choudhary
From India, Pune
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From India, Pune
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Hi, There should not be any confusion. When a person re-joins any compnay, he should be treated a fresh one. As such new file is to be opened. His old file stands closed when he left the job.
From India
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From India
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If you have completed Full & Final settlement and he has settled his PF, Gratuity, and a new appointment order has been issued, then a new file should be opened. Perhaps you should collect an updated resume and educational proof.
C.N. Jayaanandh
Email: cnjayaanandh@gmail.com
From India, Madras
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C.N. Jayaanandh
Email: cnjayaanandh@gmail.com
From India, Madras
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Dear Kader,
Please keep the old file as a supplement and start with a new file, new employee number, etc. For the purpose of performance appraisal, you can refer to the earlier performances. This will help you in evaluating better.
Moreover, there are so many things which you would have already done for the employee earlier, like training, educating, workshops, and attendance at seminars, which should not be duplicated. Therefore, it's always better to keep the old file as a reference/supplement to the new file.
Regards,
Capt. Deepak Moharana
From India
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Please keep the old file as a supplement and start with a new file, new employee number, etc. For the purpose of performance appraisal, you can refer to the earlier performances. This will help you in evaluating better.
Moreover, there are so many things which you would have already done for the employee earlier, like training, educating, workshops, and attendance at seminars, which should not be duplicated. Therefore, it's always better to keep the old file as a reference/supplement to the new file.
Regards,
Capt. Deepak Moharana
From India
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Dear Kader,
I partly agree with the views of a few, especially with the comments that the old file has to be recorded and noted in the new file when starting a new dossier for the re-entrant. He may have utilized company benefits, availed facilities, rendered warnings, which have to be properly noted. The reason for his exit and his entry in the new 'avatar' has also to be clearly indicated, which could help in the assessment of the individual at the end of the year.
Regards, Murali K Senan
From Oman, Muscat
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I partly agree with the views of a few, especially with the comments that the old file has to be recorded and noted in the new file when starting a new dossier for the re-entrant. He may have utilized company benefits, availed facilities, rendered warnings, which have to be properly noted. The reason for his exit and his entry in the new 'avatar' has also to be clearly indicated, which could help in the assessment of the individual at the end of the year.
Regards, Murali K Senan
From Oman, Muscat
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if u want to use his/her previous file you should decide whethr you are giving him a continuity in service. If yes ucan use the same or u have put new file regards
From India, Coimbatore
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From India, Coimbatore
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I think it depends upon the policy of the company regarding ex-employees rejoining. In some companies, the same personnel file is continued, while in others, a new file is created. Anyways, as you have already created a new file, I don't think that should be a problem.
From India, Bangalore
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From India, Bangalore
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Dear Kedar, You have to open a new file because he will be treated just like a new employee. this will be convenient for you his service record & appraisal. Thanks R.K.vishwakarma
From India, Mumbai
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From India, Mumbai
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HR Manual (Employee Hand Book).doc