Dear Seniors,

Please help me. I just realized that my company name is wrongly registered in EPFO, and now I want to change it. Kindly guide me through the whole procedure of correcting the name of our establishment. I have recently joined this company and discovered this error in the records. Your assistance will be greatly appreciated!

Thanks & Warm Regards

From India, Delhi
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Dear GAURAV HARIT,

I failed to understand how this kind of mistake can happen.

I don't feel anyone can answer you unless you provide correct and complete information.

What do you mean your company's name is wrongly registered? There are many questions to ask you.

Is your company not liable for registration, and did you wrongly submit the application for registration? Under what pretense did you submit it?

Is it a mistake only in the name of your company? To what extent?

When did you register your company? When did you submit an application for registration and how? If online, with DSC or without DSC?

Have you made any remittance of dues so far?

When you submit any application for registration, a license, or an NOC, you give a declaration stating that the information or details furnished by you are true and correct to the best of your knowledge. Why do you need to submit such a declaration? Does such a declaration have no value?

After the introduction of DSC for applying for registration, there is no physical verification by the department of your documents or inspection of your place of operation or business.

You may be liable for action for furnishing wrong and incorrect information or details.

You need to approach the Regional Office of the Provident Fund Organization immediately, admit your mistake, and request the cancellation of registration if it is indeed a mistake.

From India, Mumbai
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During the online registration process, the name of the company is matched with its PAN, and mismatched inputs are rejected by the OLRE site itself.

Your registration seems to be an old one, and you cannot change or rectify it on your own. You have to approach your Regional Office with a written request and documentary evidence for correction.

P.K. Sharma

From India, Delhi
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Sir, I just joined the company last month, and they are already registered under PF and ESIC through their consultant. He is the one to be blamed for it, and it makes me feel surprised that the company owner or our last HR manager didn't find out this mistake since 2011 when they got registered under EPFO.

The mistake was about the wrong spelling in the name of the company; in EPFO records, it is registered as ONE SORUCE INDIA PVT. LTD, but the correct one is ONE SOURCE INDIA PVT. LTD. It's the first time for me that I'm dealing with such a problem, so kindly show me the right way to make it right.

THANKS TO ALL WHO REPLIED

From India, Delhi
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Dear Gaurav ji,

There is an error in the spelling of your company name, and for all these years, you have been complying under this incorrect name. You need to write a letter to the RPFC explaining that there was a spelling mistake in your company name during the registration process and requesting them to rectify it. It is essential to provide valid documentary proof of your company name. The correction will be made by the CPFC through their IT department in New Delhi.

From India, Mumbai
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Please change the name of the establishment in Form-5A and submit it to EPFO.

Please log in with your user ID and password at:
-> http://esewa.epfoservices.in
-> ECR MENU
-> FORM 5A (OWNER DETAILS)
-> Fill the establishment name you wish (if PVT LTD firm, name should match with PAN; if partnership/proprietorship firm, name should match with any government license you apply for)
-> Fill other details if blank (owner details, bank details, etc.)
-> Submit
-> Take print & sign carefully
-> Submit to the nearest EPFO with a request to change the name of the establishment on your letterhead.

From India , Vapi
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Dear DHAVALKING77,

You are very confidently giving the solution to the queriest. Have you done any time like it? Have you edited the name of any entity in Form 5A so far? You cannot edit the name of the company in Form 5A. Correction in the name of any entity or Change of name of entity is not an easy task. You cannot edit the name of any company simply by submitting a fresh Form 5A. Even when the department was not IT roll-out, it was a very difficult task to get the name edited from the authority. Even in the case of a change of name of any Private Limited or Limited Company consequent upon completing due formalities with ROC, you need to write to RPFC.

From India, Mumbai
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Thanks to all of you seniors, and especially KORGAONKAR K A, Sir. It's the second time you have saved me :) So thank you all, I will let you all know when I'll rectify the name of my company. I feel great to be a member of this site..!!
From India, Delhi
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Dear Korgaonkar K.A., please refer to my last sentence: "with a request to change the name of the establishment on your letterhead." I understand that the name of the establishment in Form 5A does not automatically mean a name change in your monthly challan/ECR/Form 23/member passbook/14-B, 7A, 7Q notice, or any other document produced by EPFO. However, it is the first step to change the name in EPFO records. Along with the request letter for a name change, you have to enclose Form-5A, Memorandum of Articles, PAN, and any other government licenses you hold.
From India , Vapi
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Dear Mr. Gaurav Harit,

I would like to add some points as suggested by dhavalking77:

1. Submit a request letter only to the respective EPFO office.
2. MOU needs to be enclosed along with your request letter.
3. Register of certificate under the Companies Act needs to be enclosed.
4. ID & Address (Current EB bill, Telephone bill & Bank Statement) Proofs need to be enclosed.
5. Copy of the name change request letter (if you have submitted in the past) for reference only.

Thank you.

From India, Delhi
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