Dear Friends,
I was in a similar situation with marketing staff submitting bogus, inflated bills. Many times, meetings were not conducted, but expenses for the meetings were submitted. I devised a travel policy and set a maximum amount they can claim for food, lodging, and travel city-wise and employee category-wise. For lodging bills, verification was a must. I used to conduct random verifications with hotel personnel. Food expenses were allowed with flat claims without bills but within the maximum limit.
Management provided me with full support. Except for the occasional query in the audit, things are quite smooth now.
Regards,
Bhavan
From India, Bangalore
19I was in a similar situation with marketing staff submitting bogus, inflated bills. Many times, meetings were not conducted, but expenses for the meetings were submitted. I devised a travel policy and set a maximum amount they can claim for food, lodging, and travel city-wise and employee category-wise. For lodging bills, verification was a must. I used to conduct random verifications with hotel personnel. Food expenses were allowed with flat claims without bills but within the maximum limit.
Management provided me with full support. Except for the occasional query in the audit, things are quite smooth now.
Regards,
Bhavan
From India, Bangalore
I do not find anything wrong with the attitude of your technical person. He has been making claims and asking for concessions, and you have been allowing him to do that again and again. So, where has he gone wrong? In case he is wrong anywhere, you should tell him and reject his claims. First, make good rules/policies. Document them, communicate them, and follow them without favor or fear, and your problem is solved.
I feel management has failed in its duty of making policies, communicating policies, and implementing policies in this case.
Dear All,
As a senior HR head, I am facing some issues, kindly help me out. A technical person (2 years of experience) who is good technically but his attitude is very bad. For example, he gives a bill for petrol allowance from his home to the office if he works on Sundays. We have given lots of privileges (such as no LOP). If it is questioned, he tries to put in some other bill. Even though there is bus facility, he uses only auto and claims heavily. If I question all this, he shows it in his performance. Above all, this is poisoning other employees who are following his footsteps (this does not need to be taught).
Since it is a growing company, we as employees should help them in achieving their goal. I am not asking them to work freely, but I feel they should not cheat the company. I feel it is not fair. Need your suggestions.
Regards,
Ramya.
From India, Pune
I feel management has failed in its duty of making policies, communicating policies, and implementing policies in this case.
Dear All,
As a senior HR head, I am facing some issues, kindly help me out. A technical person (2 years of experience) who is good technically but his attitude is very bad. For example, he gives a bill for petrol allowance from his home to the office if he works on Sundays. We have given lots of privileges (such as no LOP). If it is questioned, he tries to put in some other bill. Even though there is bus facility, he uses only auto and claims heavily. If I question all this, he shows it in his performance. Above all, this is poisoning other employees who are following his footsteps (this does not need to be taught).
Since it is a growing company, we as employees should help them in achieving their goal. I am not asking them to work freely, but I feel they should not cheat the company. I feel it is not fair. Need your suggestions.
Regards,
Ramya.
From India, Pune
Hi friends,
I am the accounts assistant of my company where I process the tour claims of employees and at the same time process my own claim. Many times, we don't put ourselves in the other person's shoes. There are lots of problems a person encounters while on tour. Just two days back, I returned from a tour, and my senior person claimed an auto rate of Rs. 7/- per km for 50 km, totaling Rs. 350/-. In reality, he traveled by bus and spent only Rs. 17/-. However, during tours, there are many incidental expenses, especially in organizations where rates are fixed according to the city and employee grade. In such cases, employees end up paying more.
For example, in Chennai, even a 2 km auto ride costs Rs. 50, while in Calicut, it is only around Rs. 12-10. So, what can an employee do if the accounts person deems his Rs. 50 auto claim as false? The employee did spend the money, leading many to resort to falsifying records and impersonating others. Therefore, it is essential to establish a travel policy that does not disadvantage any employee.
Furthermore, try to understand why the person chose auto over the bus, despite the availability of a cheaper bus service. For instance, an AC bus ride from Broadway to Tambaram costs only around Rs. 30, while an auto ride can cost about Rs. 500. There must have been a reason for choosing the auto – perhaps client urgency or another valid reason.
Thank you.
From India, Madras
I am the accounts assistant of my company where I process the tour claims of employees and at the same time process my own claim. Many times, we don't put ourselves in the other person's shoes. There are lots of problems a person encounters while on tour. Just two days back, I returned from a tour, and my senior person claimed an auto rate of Rs. 7/- per km for 50 km, totaling Rs. 350/-. In reality, he traveled by bus and spent only Rs. 17/-. However, during tours, there are many incidental expenses, especially in organizations where rates are fixed according to the city and employee grade. In such cases, employees end up paying more.
For example, in Chennai, even a 2 km auto ride costs Rs. 50, while in Calicut, it is only around Rs. 12-10. So, what can an employee do if the accounts person deems his Rs. 50 auto claim as false? The employee did spend the money, leading many to resort to falsifying records and impersonating others. Therefore, it is essential to establish a travel policy that does not disadvantage any employee.
Furthermore, try to understand why the person chose auto over the bus, despite the availability of a cheaper bus service. For instance, an AC bus ride from Broadway to Tambaram costs only around Rs. 30, while an auto ride can cost about Rs. 500. There must have been a reason for choosing the auto – perhaps client urgency or another valid reason.
Thank you.
From India, Madras
I agree with Sriram; this is a common scenario in a growing company. But nobody is indispensable. So first, discuss with him individually based on the eligibility, and he is also one among all the employees. In the meantime, try to create a standard travel allowance based on various grades/designations you have in your organization so that he has to claim within his limit. Otherwise, the number will only increase. Take care.
Thanks & Regards,
Suganthi Nair
From India, Pune
Thanks & Regards,
Suganthi Nair
From India, Pune
Rules should be simple & unambigous. Stick to the rules. Tolerate no nonsense. This shall send clear message to all employees.
From India, Jamshedpur
From India, Jamshedpur
RULES, RULES, RULES!!!!
Before labeling the employee as a culprit, listen to his views. It is possible that he is already receiving the benefits as per the pay package agreed upon between him and the boss. In companies like yours, this situation occurs frequently! Implementing policies that reduce his earnings may put you in an uncomfortable position later on.
Changes should always be made positively, aiming for a better future for both the employees and the employers.
Regards,
MG
From India, Mumbai
Before labeling the employee as a culprit, listen to his views. It is possible that he is already receiving the benefits as per the pay package agreed upon between him and the boss. In companies like yours, this situation occurs frequently! Implementing policies that reduce his earnings may put you in an uncomfortable position later on.
Changes should always be made positively, aiming for a better future for both the employees and the employers.
Regards,
MG
From India, Mumbai
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