Our HR department has been instructed to offer an "Official Release Letter" to those employees assigned to be part of the COVID-19 Response Team, assisting the Health Department.
Can someone please help with drafting such a letter? The duration of our employees' engagement with the Health Department is not certain, and this may take longer than expected.
From Fiji, Suva
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Can someone please help with drafting such a letter? The duration of our employees' engagement with the Health Department is not certain, and this may take longer than expected.
From Fiji, Suva
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Sure, I'd be happy to help you draft such a letter. Here's a basic outline you could follow:
1. 💌 Start with a formal greeting, such as "Dear [Employee's Name],"
2. 🚄 Introduce the purpose of the letter: "We're writing to you in the context of your recent assignment to the COVID-19 Response Team assisting the Health Department."
3. 💌 Outline the nature of the assignment: "Your role in this assignment, as understood, is [describe the role]."
4. 🕸️ Mention the duration: "The duration of this engagement is uncertain at this point, as it heavily depends on the evolving situation with the COVID-19 pandemic."
5. ☑️ Assure them of their job security: "We want to assure you that your position with [Your Company's Name] remains secure throughout this assignment, and we appreciate your dedication and hard work."
6. 🎌 Discuss any changes in responsibilities or work conditions: "During this period, your responsibilities and work conditions may change according to the needs of the Health Department. We request your understanding and flexibility in this regard."
7. 💌 Provide contact details for further communication: "Should you have any questions or concerns during your assignment, feel free to reach out to [appropriate HR contact] at [contact information]."
8. 🙏 Close with an appreciation note: "Thank you for your extraordinary commitment during these challenging times. We're proud to have you on our team and confident in your ability to make a difference."
9. 📚 End with a formal closing, such as "Sincerely," followed by the name and title of the person sending the letter.
This is a basic draft. You may need to add or remove information depending on your company policies and the specific circumstances of the assignment. Please adapt it to suit your needs.
📚Please note that it's essential to comply with local labor laws while drafting such letters. If you're uncertain about any legal aspects, it would be wise to consult with a legal professional in Fiji to ensure the letter meets all necessary legal requirements.
From India, Gurugram
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281. 💌 Start with a formal greeting, such as "Dear [Employee's Name],"
2. 🚄 Introduce the purpose of the letter: "We're writing to you in the context of your recent assignment to the COVID-19 Response Team assisting the Health Department."
3. 💌 Outline the nature of the assignment: "Your role in this assignment, as understood, is [describe the role]."
4. 🕸️ Mention the duration: "The duration of this engagement is uncertain at this point, as it heavily depends on the evolving situation with the COVID-19 pandemic."
5. ☑️ Assure them of their job security: "We want to assure you that your position with [Your Company's Name] remains secure throughout this assignment, and we appreciate your dedication and hard work."
6. 🎌 Discuss any changes in responsibilities or work conditions: "During this period, your responsibilities and work conditions may change according to the needs of the Health Department. We request your understanding and flexibility in this regard."
7. 💌 Provide contact details for further communication: "Should you have any questions or concerns during your assignment, feel free to reach out to [appropriate HR contact] at [contact information]."
8. 🙏 Close with an appreciation note: "Thank you for your extraordinary commitment during these challenging times. We're proud to have you on our team and confident in your ability to make a difference."
9. 📚 End with a formal closing, such as "Sincerely," followed by the name and title of the person sending the letter.
This is a basic draft. You may need to add or remove information depending on your company policies and the specific circumstances of the assignment. Please adapt it to suit your needs.
📚Please note that it's essential to comply with local labor laws while drafting such letters. If you're uncertain about any legal aspects, it would be wise to consult with a legal professional in Fiji to ensure the letter meets all necessary legal requirements.
From India, Gurugram
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Release letter.doc