Dear Team, Need to make a "No Mobile Usage policy" for the shop floor employees in our company. Kindly let me know if there are any guidelines in making the same.
From India, Mumbai
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From India, Mumbai
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You may put up a general notice at the Factory notice board that no employee working at the Shop floor should use a mobile phone during working hours, except during Lunchtime.
But can you make it implemented? How will you contact/communicate emergency services like Mechanical maintenance, Electrical maintenance, First-aid, and Fire-fighting personnel during working hours without a mobile phone in case of any emergency?
While prohibiting the usage of mobile phones at the Shop floor, you can exempt managers. But for emergency services, supervisors/foremen are to be contacted. How will you do it if you prevent them from using mobile phones?
So you can introduce some communication gadgets before stopping mobile phone usage.
Introduce Walkie-Talkies to the key personnel working on the Shop floor. Then you can ask them to stop using mobile phones at the Shop floor, as people tend to play with mobile phones and may become completely ignorant of what is happening on the Shop floor.
From India, Aizawl
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699But can you make it implemented? How will you contact/communicate emergency services like Mechanical maintenance, Electrical maintenance, First-aid, and Fire-fighting personnel during working hours without a mobile phone in case of any emergency?
While prohibiting the usage of mobile phones at the Shop floor, you can exempt managers. But for emergency services, supervisors/foremen are to be contacted. How will you do it if you prevent them from using mobile phones?
So you can introduce some communication gadgets before stopping mobile phone usage.
Introduce Walkie-Talkies to the key personnel working on the Shop floor. Then you can ask them to stop using mobile phones at the Shop floor, as people tend to play with mobile phones and may become completely ignorant of what is happening on the Shop floor.
From India, Aizawl
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Dear Colleague,
As you may be aware, the Madras High Court recently stated that government servants should not be allowed to use mobile phones for personal use during office hours. Madras HC Justice SM Subramaniam has directed the Tamil Nadu Government to frame regulations in this regard and take action against those who do not follow the rules. "If any emergency call is to be attended, proper permission must be obtained from superiors to go out from the office and use mobile phones. In all circumstances, mobile phones must be either switched off or kept aside. This is a landmark development in the long debate on the use of mobile phones. In the case of manufacturing industries, there is no authentic data on the use of mobile phones at the workplace and the number of accidents. However, it definitely distracts employees on the shop floor and leads to many accidents. Hence, this is a welcome move.
While making policy, kindly keep the following inputs in mind:
1. Mention why the policy with clear objectives.
2. Involve a Cross-Functional Team to draft the policy.
3. Provide any data in your company related to accidents or near misses that happened due to hindrances of mobile usage at the workplace.
4. Align stakeholders like Trade Union, if any, in your organization well in advance.
5. Amend the Standing Order by inserting a clause to the effect that no mobile phones inside the factory or office, as the case may be.
6. Seek views from all and include them in the policy.
7. Explain clearly the reason behind such a policy and show the intent that it is to protect the safety of employees.
8. Mention who is exempted from this policy and why.
9. Invest in alternate communication modes for all needs like Public Addressing system, Walkie Talkies, intercom, and more.
10. Clearly state that if someone brings a mobile phone, it must be deposited for safe custody at the gate and then retrieved while leaving the factory, etc.
11. Display the purpose and objectives of this policy on Notice Boards.
12. Approach it as a Change Management Process and then have a clear:
- Draft Policy
- Clear Documentation
- Clear Communication Plans
- Involvement of all Stakeholders
- Involvement of all Top Management and HODs
- Involvement of Trade Unions, if any, and Heads of Safety of Government Wing if needed.
13. Ensure no partiality, and everyone from top to bottom must follow the policy inside the factory premises.
14. Implement the policy on probation for three months, then fine-tune and fully implement it.
These are a few inputs that may be of use.
From India, Chennai
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As you may be aware, the Madras High Court recently stated that government servants should not be allowed to use mobile phones for personal use during office hours. Madras HC Justice SM Subramaniam has directed the Tamil Nadu Government to frame regulations in this regard and take action against those who do not follow the rules. "If any emergency call is to be attended, proper permission must be obtained from superiors to go out from the office and use mobile phones. In all circumstances, mobile phones must be either switched off or kept aside. This is a landmark development in the long debate on the use of mobile phones. In the case of manufacturing industries, there is no authentic data on the use of mobile phones at the workplace and the number of accidents. However, it definitely distracts employees on the shop floor and leads to many accidents. Hence, this is a welcome move.
While making policy, kindly keep the following inputs in mind:
1. Mention why the policy with clear objectives.
2. Involve a Cross-Functional Team to draft the policy.
3. Provide any data in your company related to accidents or near misses that happened due to hindrances of mobile usage at the workplace.
4. Align stakeholders like Trade Union, if any, in your organization well in advance.
5. Amend the Standing Order by inserting a clause to the effect that no mobile phones inside the factory or office, as the case may be.
6. Seek views from all and include them in the policy.
7. Explain clearly the reason behind such a policy and show the intent that it is to protect the safety of employees.
8. Mention who is exempted from this policy and why.
9. Invest in alternate communication modes for all needs like Public Addressing system, Walkie Talkies, intercom, and more.
10. Clearly state that if someone brings a mobile phone, it must be deposited for safe custody at the gate and then retrieved while leaving the factory, etc.
11. Display the purpose and objectives of this policy on Notice Boards.
12. Approach it as a Change Management Process and then have a clear:
- Draft Policy
- Clear Documentation
- Clear Communication Plans
- Involvement of all Stakeholders
- Involvement of all Top Management and HODs
- Involvement of Trade Unions, if any, and Heads of Safety of Government Wing if needed.
13. Ensure no partiality, and everyone from top to bottom must follow the policy inside the factory premises.
14. Implement the policy on probation for three months, then fine-tune and fully implement it.
These are a few inputs that may be of use.
From India, Chennai
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Mobile Phone Policy.doc
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