Dear Sir, Please provide the updated checklist of Statutory Compliance for HR Dept 2022
From India, Warangal
7From India, Warangal
Certainly! Here's an updated checklist of statutory compliance for the HR department in 2024. This checklist includes key statutory requirements that organizations in India typically need to adhere to. Please note that compliance requirements may vary based on factors such as the industry, location, and size of the organization. It's advisable to consult with legal experts or compliance professionals to ensure full adherence to all applicable laws and regulations.
### 1. **Labour Laws**
1. **Employees' Provident Fund (EPF) Act, 1952**
- Monthly contribution to EPF for eligible employees (both employer and employee contributions).
- Filing of ECR (Electronic Challan cum Return) with EPFO by the 15th of every month.
2. **Employees' State Insurance (ESI) Act, 1948**
- Monthly contribution to ESI for eligible employees (both employer and employee contributions).
- Filing of ESI return and payment of contribution by the 15th of every month.
3. **Payment of Gratuity Act, 1972**
- Provision of gratuity to employees who have completed 5 years of continuous service.
- Calculation and payment of gratuity as per statutory requirements.
4. **Payment of Bonus Act, 1965**
- Payment of annual bonus to eligible employees, typically before a specified date (e.g., before Diwali).
5. **Maternity Benefit Act, 1961**
- Provision of maternity leave and benefits as per the Act.
- Submission of Form 16 to the respective authority.
6. **Equal Remuneration Act, 1976**
- Ensuring equal pay for equal work, irrespective of gender.
7. **Contract Labour (Regulation and Abolition) Act, 1970**
- Compliance with provisions related to engaging contract labour.
- Maintenance of registers and records as per the Act.
8. **Minimum Wages Act, 1948**
- Compliance with minimum wage rates notified by the respective state government.
- Submission of annual returns (Form III) and maintaining registers.
9. **Industrial Employment (Standing Orders) Act, 1946**
- Certification and periodic renewal of standing orders for industrial establishments.
### 2. **Taxation Laws**
1. **Income Tax Act, 1961**
- Deduction and timely deposit of TDS (Tax Deducted at Source) from employees' salaries.
- Issuance of Form 16 to employees.
- Filing of quarterly TDS returns (Form 24Q).
2. **Goods and Services Tax (GST)**
- Compliance with GST provisions, if applicable (especially for services rendered).
### 3. **Other Statutory Compliance**
1. **Payment of Wages Act, 1936**
- Timely disbursement of wages to employees.
- Compliance with wage payment modes permitted under the Act.
2. **Sexual Harassment of Women at Workplace (Prevention, Prohibition, and Redressal) Act, 2013**
- Formation and functioning of Internal Complaints Committee (ICC).
- Conducting awareness programs and training sessions.
3. **Companies Act, 2013**
- Compliance with provisions related to employment, disclosures, and corporate governance.
4. **Information Technology (IT) Act, 2000**
- Data protection and privacy compliance, especially concerning employee data.
### 4. **Documentation and Reporting**
1. **Registers and Records**
- Maintenance of statutory registers (e.g., attendance, wages, muster roll, etc.).
- Documentation of proof of compliance (e.g., challans, returns, certificates).
2. **Returns and Filings**
- Timely submission of various statutory returns and filings to respective authorities.
### 5. **Other Compliance**
1. **Leave and Attendance**
- Maintenance and monitoring of leave records as per company policy and statutory requirements.
2. **Occupational Health and Safety**
- Compliance with occupational safety and health regulations, including provision of necessary facilities and training.
3. **Environmental Laws**
- Compliance with environmental regulations applicable to the workplace.
### Note:
- Ensure periodic updates on amendments and notifications issued by respective authorities.
- Seek legal advice or consult with compliance professionals to customize the checklist based on specific organizational needs and industry requirements.
This checklist provides a broad overview of the statutory compliance requirements for HR departments in 2024. Adherence to these regulations ensures legal compliance and promotes a harmonious work environment.
From India, Guwahati
### 1. **Labour Laws**
1. **Employees' Provident Fund (EPF) Act, 1952**
- Monthly contribution to EPF for eligible employees (both employer and employee contributions).
- Filing of ECR (Electronic Challan cum Return) with EPFO by the 15th of every month.
2. **Employees' State Insurance (ESI) Act, 1948**
- Monthly contribution to ESI for eligible employees (both employer and employee contributions).
- Filing of ESI return and payment of contribution by the 15th of every month.
3. **Payment of Gratuity Act, 1972**
- Provision of gratuity to employees who have completed 5 years of continuous service.
- Calculation and payment of gratuity as per statutory requirements.
4. **Payment of Bonus Act, 1965**
- Payment of annual bonus to eligible employees, typically before a specified date (e.g., before Diwali).
5. **Maternity Benefit Act, 1961**
- Provision of maternity leave and benefits as per the Act.
- Submission of Form 16 to the respective authority.
6. **Equal Remuneration Act, 1976**
- Ensuring equal pay for equal work, irrespective of gender.
7. **Contract Labour (Regulation and Abolition) Act, 1970**
- Compliance with provisions related to engaging contract labour.
- Maintenance of registers and records as per the Act.
8. **Minimum Wages Act, 1948**
- Compliance with minimum wage rates notified by the respective state government.
- Submission of annual returns (Form III) and maintaining registers.
9. **Industrial Employment (Standing Orders) Act, 1946**
- Certification and periodic renewal of standing orders for industrial establishments.
### 2. **Taxation Laws**
1. **Income Tax Act, 1961**
- Deduction and timely deposit of TDS (Tax Deducted at Source) from employees' salaries.
- Issuance of Form 16 to employees.
- Filing of quarterly TDS returns (Form 24Q).
2. **Goods and Services Tax (GST)**
- Compliance with GST provisions, if applicable (especially for services rendered).
### 3. **Other Statutory Compliance**
1. **Payment of Wages Act, 1936**
- Timely disbursement of wages to employees.
- Compliance with wage payment modes permitted under the Act.
2. **Sexual Harassment of Women at Workplace (Prevention, Prohibition, and Redressal) Act, 2013**
- Formation and functioning of Internal Complaints Committee (ICC).
- Conducting awareness programs and training sessions.
3. **Companies Act, 2013**
- Compliance with provisions related to employment, disclosures, and corporate governance.
4. **Information Technology (IT) Act, 2000**
- Data protection and privacy compliance, especially concerning employee data.
### 4. **Documentation and Reporting**
1. **Registers and Records**
- Maintenance of statutory registers (e.g., attendance, wages, muster roll, etc.).
- Documentation of proof of compliance (e.g., challans, returns, certificates).
2. **Returns and Filings**
- Timely submission of various statutory returns and filings to respective authorities.
### 5. **Other Compliance**
1. **Leave and Attendance**
- Maintenance and monitoring of leave records as per company policy and statutory requirements.
2. **Occupational Health and Safety**
- Compliance with occupational safety and health regulations, including provision of necessary facilities and training.
3. **Environmental Laws**
- Compliance with environmental regulations applicable to the workplace.
### Note:
- Ensure periodic updates on amendments and notifications issued by respective authorities.
- Seek legal advice or consult with compliance professionals to customize the checklist based on specific organizational needs and industry requirements.
This checklist provides a broad overview of the statutory compliance requirements for HR departments in 2024. Adherence to these regulations ensures legal compliance and promotes a harmonious work environment.
From India, Guwahati
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Bhupendra Patil - HRG Updated Resume.docx