In my company people are using so much of stationary , Please suggest or send some format to minimize cost on stationary.
From India, Pune
3From India, Pune
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Dear Umesh,
"So much of stationary" is a vague statement. To solve the problem, we have to define the problem statement clearly. Who issues the stationery in your company? Is it the stores or the admin department? While raising the demand for stationery, is an indent given to either department? If not, then you must start the procedure to draw stationery on the issue of the indent.
However, we cannot stop at the introduction of the indent only. As and when an indent for stationery is received, the issuing department must maintain a log wherein the value of the stationery issued to the respective department is recorded. At the end of the month, an analysis of the stationery indents will reveal which departments are using the maximum stationery.
Thanks,
Dinesh Divekar
From India, Bangalore
"So much of stationary" is a vague statement. To solve the problem, we have to define the problem statement clearly. Who issues the stationery in your company? Is it the stores or the admin department? While raising the demand for stationery, is an indent given to either department? If not, then you must start the procedure to draw stationery on the issue of the indent.
However, we cannot stop at the introduction of the indent only. As and when an indent for stationery is received, the issuing department must maintain a log wherein the value of the stationery issued to the respective department is recorded. At the end of the month, an analysis of the stationery indents will reveal which departments are using the maximum stationery.
Thanks,
Dinesh Divekar
From India, Bangalore
Dear colleague,
I think you need to make a thorough analysis of the current usage of stationery as follows:
1. Make an ABC analysis of all stationery items in terms of the most costly items to the least costly and the total value of items consumed.
2. You can apply the 80/20 principle, i.e., 20% of stationery items have 80% of the value, which will indicate which items to focus on for a reduction in cost/consumption.
3. Analyze which items of stationery are consumed most by which department and why.
4. Explore whether certain printed stationery can be eliminated due to redundancy.
5. Explore the scope of computerizing certain forms and conducting work online to reduce paperwork.
6. Have this analysis done for the past 6 months to study consumption trends and evolve a suitable action plan involving all stakeholders.
Regards,
Vinayak Nagarkar
HR Consultant
From India, Mumbai
I think you need to make a thorough analysis of the current usage of stationery as follows:
1. Make an ABC analysis of all stationery items in terms of the most costly items to the least costly and the total value of items consumed.
2. You can apply the 80/20 principle, i.e., 20% of stationery items have 80% of the value, which will indicate which items to focus on for a reduction in cost/consumption.
3. Analyze which items of stationery are consumed most by which department and why.
4. Explore whether certain printed stationery can be eliminated due to redundancy.
5. Explore the scope of computerizing certain forms and conducting work online to reduce paperwork.
6. Have this analysis done for the past 6 months to study consumption trends and evolve a suitable action plan involving all stakeholders.
Regards,
Vinayak Nagarkar
HR Consultant
From India, Mumbai
Usage of paper has two effects on your budget and on environment.Every paper was part of a tree earlier.
Reduction in paper usage will help environment and off course your budget.
Two learned members have already commented on the issue.
Comments by Learned Shri Nagarkar are to the point and excellent.
Steps to reduce usage of paper:
first
Why should I?
Saves your office money
ecological and environmental reasons
practical steps
Make your bills ‘paperless’ and pay them online .
Save online receipts in a folder on your computer.(take adequate back up on another disk/cloud etc.
Use Print screen,paste and put it in separate venodr wise folders.
Use paper both sides.
Send reply on same letter itself on unimportant and routine matters.No need to keep file copies for ordinary matters.
Electronic storage is important along with double back ups.
Take only online subscription for magazines and news papers even in office.
Printing
Think before you print
Electronic document collaboration is superior to paper document collaboration.
Use Google documents more often.
Email is better than paper letters and server always will have a copy of the letter.
In your business card better give only email ids to reduce paper pamphlets,promotional material etc.
Other ways are budgeting,examining trends of consumption and economising etc.
Offices must cut down on paper use for economy,environment and to avoid accumulation of junk.
From India, Pune
Reduction in paper usage will help environment and off course your budget.
Two learned members have already commented on the issue.
Comments by Learned Shri Nagarkar are to the point and excellent.
Steps to reduce usage of paper:
first
Why should I?
Saves your office money
ecological and environmental reasons
practical steps
Make your bills ‘paperless’ and pay them online .
Save online receipts in a folder on your computer.(take adequate back up on another disk/cloud etc.
Use Print screen,paste and put it in separate venodr wise folders.
Use paper both sides.
Send reply on same letter itself on unimportant and routine matters.No need to keep file copies for ordinary matters.
Electronic storage is important along with double back ups.
Take only online subscription for magazines and news papers even in office.
Printing
Think before you print
Electronic document collaboration is superior to paper document collaboration.
Use Google documents more often.
Email is better than paper letters and server always will have a copy of the letter.
In your business card better give only email ids to reduce paper pamphlets,promotional material etc.
Other ways are budgeting,examining trends of consumption and economising etc.
Offices must cut down on paper use for economy,environment and to avoid accumulation of junk.
From India, Pune
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