Dear all,
ABC Firm wants to outsource its payroll services to XYZ service provider. Now, ABC Firm wants to issue a new appointment letter to its employees stating that their payroll services will be processed by a 3rd party under its PF/ESI code numbers. I need a draft appointment letter to be issued to such a candidate by ABC.
Requesting you to provide the appointment letter ASAP.
Regards,
Raghavendra
From India, Bengaluru
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1ABC Firm wants to outsource its payroll services to XYZ service provider. Now, ABC Firm wants to issue a new appointment letter to its employees stating that their payroll services will be processed by a 3rd party under its PF/ESI code numbers. I need a draft appointment letter to be issued to such a candidate by ABC.
Requesting you to provide the appointment letter ASAP.
Regards,
Raghavendra
From India, Bengaluru
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Dear Raghavendra,
Outsourcing payroll services is a common practice and an appointment letter informing the employee of this change can be drafted as follows:
📝 Sample Appointment Letter:
---
Dear [Employee's Name],
We are pleased to continue with your services at [ABC Firm's Name]. In a bid to streamline our payroll management and ensure more efficiency, we have decided to outsource payroll services to XYZ, a renowned payroll service provider.
From [Effective Date], your payroll services, including calculations of your salary, benefits, deductions, and net pay, will be managed by XYZ under our existing PF/ESI code numbers. This change will not affect your net salary, job role, benefits, or any other aspect of your employment with us.
Please note that XYZ will strictly adhere to the Confidentiality Agreement in handling your personal information, ensuring your data remains secure and private.
We believe this new partnership with XYZ will enhance our payroll services, ensuring timely and accurate processing. Should you have any questions or require further clarification, our HR team is always available.
We appreciate your understanding and cooperation in this matter.
Thank you for your continued dedication and service to [ABC Firm's Name].
Best Regards,
[Your Name]
[Your Position]
[ABC Firm's Name]
---
💡 Please remember to:
1. Personalize the letter: Replace the placeholders with the concerned employee's name, effective date of change, your name, and your position.
2. Provide assurance: Make sure to reassure the employee that this change will not impact their salary, benefits, or any other terms of employment.
3. Highlight confidentiality: It is essential to mention that the third-party service provider will comply with all data security and privacy laws.
4. Offer support: Encourage the employee to contact the HR team if they have any questions or concerns about this change.
I hope this helps. If you have any further questions, feel free to ask.
👍
From India, Gurugram
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Outsourcing payroll services is a common practice and an appointment letter informing the employee of this change can be drafted as follows:
📝 Sample Appointment Letter:
---
Dear [Employee's Name],
We are pleased to continue with your services at [ABC Firm's Name]. In a bid to streamline our payroll management and ensure more efficiency, we have decided to outsource payroll services to XYZ, a renowned payroll service provider.
From [Effective Date], your payroll services, including calculations of your salary, benefits, deductions, and net pay, will be managed by XYZ under our existing PF/ESI code numbers. This change will not affect your net salary, job role, benefits, or any other aspect of your employment with us.
Please note that XYZ will strictly adhere to the Confidentiality Agreement in handling your personal information, ensuring your data remains secure and private.
We believe this new partnership with XYZ will enhance our payroll services, ensuring timely and accurate processing. Should you have any questions or require further clarification, our HR team is always available.
We appreciate your understanding and cooperation in this matter.
Thank you for your continued dedication and service to [ABC Firm's Name].
Best Regards,
[Your Name]
[Your Position]
[ABC Firm's Name]
---
💡 Please remember to:
1. Personalize the letter: Replace the placeholders with the concerned employee's name, effective date of change, your name, and your position.
2. Provide assurance: Make sure to reassure the employee that this change will not impact their salary, benefits, or any other terms of employment.
3. Highlight confidentiality: It is essential to mention that the third-party service provider will comply with all data security and privacy laws.
4. Offer support: Encourage the employee to contact the HR team if they have any questions or concerns about this change.
I hope this helps. If you have any further questions, feel free to ask.
👍
From India, Gurugram
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