Dear all,
We are implementing a new consolidated HR system into a group of companies. I would like to know how you code employee data in the master data. Could you provide details on the number of digits used and the meaning of each digit?
Best regards,
Anha
From Mongolia
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We are implementing a new consolidated HR system into a group of companies. I would like to know how you code employee data in the master data. Could you provide details on the number of digits used and the meaning of each digit?
Best regards,
Anha
From Mongolia
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Dear Anha,
The digit of a numeric value depends on the strength of your company and group companies. What is the attrition rate? How much will be the inflow population?
You can place the first 2 digits alphabet or numeric value for identifying the company, followed by the employee level (managerial level 1, administrative level 2, technical level 3, worker level 4, etc.). Further, as per your employee turnover, you can assign a 5 or 6 digit numeric value for each employee. The same number can be used for your biometric attendance as well as processing their salary/wages.
From India, Kumbakonam
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1189The digit of a numeric value depends on the strength of your company and group companies. What is the attrition rate? How much will be the inflow population?
You can place the first 2 digits alphabet or numeric value for identifying the company, followed by the employee level (managerial level 1, administrative level 2, technical level 3, worker level 4, etc.). Further, as per your employee turnover, you can assign a 5 or 6 digit numeric value for each employee. The same number can be used for your biometric attendance as well as processing their salary/wages.
From India, Kumbakonam
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Which HR software are you implementing? Normally, the implementation experts should provide this guidance.
State-of-the-art HR systems like 'EmpXtrack' make it easy to configure without much codification and with system-generated employee numbers.
From India, Delhi
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State-of-the-art HR systems like 'EmpXtrack' make it easy to configure without much codification and with system-generated employee numbers.
From India, Delhi
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If your alphanumeric number goes beyond 8 or 9 digits, it will be difficult to remember, and also one small error may lead to other confusions.
For your 25 companies, give A to Z, rather A to Y. Next, sequence the employees as per their date of joining like A00001, i.e., A plus 5 digits. First, list all employees in order of seniority, i.e., date of joining, and in the prior column, give 00001. It should be easier to keep track of employees with respect to their seniority in the concerned organization.
From India, Bengaluru
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For your 25 companies, give A to Z, rather A to Y. Next, sequence the employees as per their date of joining like A00001, i.e., A plus 5 digits. First, list all employees in order of seniority, i.e., date of joining, and in the prior column, give 00001. It should be easier to keep track of employees with respect to their seniority in the concerned organization.
From India, Bengaluru
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Hello,
My company is a small IT company, and we have followed the employee code as ES000x-mmddyy, where the first two alphabetical digits denote the name of the company followed by 4 digits of the serial number of joining the employee, and then the month, date, and year of joining. It does not disclose the cadre of the employee. Since your company is quite large, you may need to modify it depending on your desired parameters.
Thank you.
From India, New Delhi
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My company is a small IT company, and we have followed the employee code as ES000x-mmddyy, where the first two alphabetical digits denote the name of the company followed by 4 digits of the serial number of joining the employee, and then the month, date, and year of joining. It does not disclose the cadre of the employee. Since your company is quite large, you may need to modify it depending on your desired parameters.
Thank you.
From India, New Delhi
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HR Manual (Employee Hand Book).doc