how to prepare the letter while issuing mobiles phones and sims to the employees and the exact content to be written in the letter
From India, Delhi
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From India, Delhi
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Dear 
,
You may write the letter all by yourself and then ask to verify it. I'm sure most of our seniors here would love this process, coz it not gives you immense learning but also intensifies your thought with confidence.
Also, what level are you considering to arrange mobiles? All employees like executives may not be elgible for mobiles rather sim card is exceptional. Pls carify with your management.
Besides, please find the letter format as desired by you -
Date:
To : Name of the employee
Company : Name
Dear Mr. Name,
Sub: Issuing Mobile & Sim card – reg.
With reference to the captioned subject, the Management has decided to provide you with mobile and sim services under closed user group connection for the position that you have joined with us. Your designation allows us to provide with [Model of the phone] allotted by the company. The company bears only the rental allotted to your usage and any excess of the limit shall be rendered from your salary.
In case of loss / damage of the handset, you shall be required to replace the handset at your own cost. At the time of leaving the services of the Company, you will have to return this handset and sim card to the undersigned of the Company.
Yours Faithfully,
For COMPANY NAME
SIGNATURE OF THE AUTHORIZED PERSONNEL
HR DEPT
Hope this helps you as your draft letter.
From India, Visakhapatnam
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995You may write the letter all by yourself and then ask to verify it. I'm sure most of our seniors here would love this process, coz it not gives you immense learning but also intensifies your thought with confidence.
Also, what level are you considering to arrange mobiles? All employees like executives may not be elgible for mobiles rather sim card is exceptional. Pls carify with your management.
Besides, please find the letter format as desired by you -
Date:
To : Name of the employee
Company : Name
Dear Mr. Name,
Sub: Issuing Mobile & Sim card – reg.
With reference to the captioned subject, the Management has decided to provide you with mobile and sim services under closed user group connection for the position that you have joined with us. Your designation allows us to provide with [Model of the phone] allotted by the company. The company bears only the rental allotted to your usage and any excess of the limit shall be rendered from your salary.
In case of loss / damage of the handset, you shall be required to replace the handset at your own cost. At the time of leaving the services of the Company, you will have to return this handset and sim card to the undersigned of the Company.
Yours Faithfully,
For COMPANY NAME
SIGNATURE OF THE AUTHORIZED PERSONNEL
HR DEPT
Hope this helps you as your draft letter.
From India, Visakhapatnam
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Hello 
As rightly pointed out by Sharmila Das, it would have been more appropriate if you had made a draft yourself and then asked the opinion of others. Please do not shy away from making an attempt for fear of making a mistake or being ridiculed. This forum is to promote awareness and learning all the time.
It is really nice that Sharmila Das has presented you with a draft. Some more additions could be as follows:
1. Please mention whether everyone would be provided with the same model or if it changes with hierarchy.
2. Some companies insist on the usage strictly for official use only.
3. Extension of STD and ISD facility.
4. Some set a bill amount limit.
5. Some specify calls and SMS messages separately.
6. What happens if someone loses a mobile?
7. What will be the replacement period, if any?
8. Self-certification of the bills for higher cadres.
9. Some companies adopt the policy of a flat, say, 10% deduction of the total charges.
10. Misuse of mobile, such as for any immoral purpose, anti-national interest, etc., would entail severe punishment besides national laws.
So even now, you can combine both the replies received, add your own, and put up a draft for others to improve upon.
V. Raghunathan
From India
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As rightly pointed out by Sharmila Das, it would have been more appropriate if you had made a draft yourself and then asked the opinion of others. Please do not shy away from making an attempt for fear of making a mistake or being ridiculed. This forum is to promote awareness and learning all the time.
It is really nice that Sharmila Das has presented you with a draft. Some more additions could be as follows:
1. Please mention whether everyone would be provided with the same model or if it changes with hierarchy.
2. Some companies insist on the usage strictly for official use only.
3. Extension of STD and ISD facility.
4. Some set a bill amount limit.
5. Some specify calls and SMS messages separately.
6. What happens if someone loses a mobile?
7. What will be the replacement period, if any?
8. Self-certification of the bills for higher cadres.
9. Some companies adopt the policy of a flat, say, 10% deduction of the total charges.
10. Misuse of mobile, such as for any immoral purpose, anti-national interest, etc., would entail severe punishment besides national laws.
So even now, you can combine both the replies received, add your own, and put up a draft for others to improve upon.
V. Raghunathan
From India
Acknowledge(4)Amend(0)
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POLICY FOR CELLULAR SIM CARDS.doc
Mobile Phones.pps
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(Fact Checked)-The user's reply provides comprehensive suggestions for drafting a letter related to issuing mobile phones and SIMs to employees. The additional points cover various important considerations such as usage guidelines, replacement policies, and consequences for misuse. The user's advice promotes a thorough and detailed approach to creating the letter. (1 Acknowledge point)