I need help regarding PF inspection where returns haven't been filed, and they have asked me about previous paid challans as they were lost. Only document 6a is available now. What is actually needed for the inspection officer, and how do I have to file the annual returns?
Thank you.
From India, Ongole
Acknowledge(0)
Amend(0)
4Thank you.
From India, Ongole
Acknowledge(0)Amend(0)
Dear Teresh,
What is the manpower strength of your organization? If it is less, then you may not feel any hardship in filing the Annual Return. For PF inspection, keep all the following documents ready for inspection:
1. PF Registration Certificate
2. Copy of PF Remittance Challans (Monthwise).
3. Supporting Pay Sheet of the employees.
4. Form 3A, 6A, and Form 12A copies.
5. If the PF is paid for the contractor workers, then the copy of Contractor bills for cross-check the paysheet amount, bill amount, and PF amount duly remitted.
If he asks for any other details and if you have the same, please provide the same or otherwise you can ask him to guide you. If your behavior is polite, surely he will guide and help you.
Wish you all the best
From India, Kumbakonam
Acknowledge(0)Amend(0)
What is the manpower strength of your organization? If it is less, then you may not feel any hardship in filing the Annual Return. For PF inspection, keep all the following documents ready for inspection:
1. PF Registration Certificate
2. Copy of PF Remittance Challans (Monthwise).
3. Supporting Pay Sheet of the employees.
4. Form 3A, 6A, and Form 12A copies.
5. If the PF is paid for the contractor workers, then the copy of Contractor bills for cross-check the paysheet amount, bill amount, and PF amount duly remitted.
If he asks for any other details and if you have the same, please provide the same or otherwise you can ask him to guide you. If your behavior is polite, surely he will guide and help you.
Wish you all the best
From India, Kumbakonam
Acknowledge(0)Amend(0)
Dear Sir,
Thank you for your assistance. My employee strength is 50, which is less than desired. I mentioned that the PF paid challans were lost. Can I request a copy from the PF office? I have heard that they may require additional documents such as balance sheets, ledgers, and various registers pertaining to employees branch-wise, including pay registers for both wages and salaries. Can I retrieve these challans from the PF office for personal record-keeping, or is there a different procedure I need to follow? Your guidance on this matter would be greatly appreciated.
Thank you.
Regards,
TERESH
From India, Ongole
Acknowledge(0)Amend(0)
Thank you for your assistance. My employee strength is 50, which is less than desired. I mentioned that the PF paid challans were lost. Can I request a copy from the PF office? I have heard that they may require additional documents such as balance sheets, ledgers, and various registers pertaining to employees branch-wise, including pay registers for both wages and salaries. Can I retrieve these challans from the PF office for personal record-keeping, or is there a different procedure I need to follow? Your guidance on this matter would be greatly appreciated.
Thank you.
Regards,
TERESH
From India, Ongole
Acknowledge(0)Amend(0)
Yes. They will ask for the attendance register if you pay them as per the Minimum Wages Act and the payment is less than Rs. 6500/-. Then they will ask for the wages register. If the workers are engaged through some contractors, they will ask for the bills/LOI of the contractors to verify and tally the bill and paysheet. If the contractors are mere manpower suppliers, the paysheet amount must be between 65 to 70% of the bill amount. If the contractor is doing the job with material, then the wages amount must be 30 to 35% of the bill amount.
From India, Kumbakonam
Acknowledge(0)Amend(0)
From India, Kumbakonam
Acknowledge(0)Amend(0)
Dear Sir,
Thank you for giving me the suggestion regarding this issue, and I will be looking for your help in the future also. Are there any other issues that I have to be particular about? If you can suggest them, it would be more helpful. Thanks once again, sir.
Regards, Teresh.
From India, Ongole
Acknowledge(0)Amend(0)
Thank you for giving me the suggestion regarding this issue, and I will be looking for your help in the future also. Are there any other issues that I have to be particular about? If you can suggest them, it would be more helpful. Thanks once again, sir.
Regards, Teresh.
From India, Ongole
Acknowledge(0)Amend(0)
Dear Bhaskar Sir, Can PF Inspector ask for Balance Sheet of Principal Employer for crosscheck with wage registers? Can he/she ask for ledgers against different heads?
From India, Mumbai
Acknowledge(0)Amend(0)
From India, Mumbai
Acknowledge(0)Amend(0)
Dear All,
The query by Dear Teresh.hr is a bit confusing to me. He has not mentioned which returns are not filed but mentioned that 6A is available and at the end questioned how to file the annual return.
It seems to me that Mr. Teresh.hr could not file the annual return in 3A/6A due to the lack of copy of paid challans. The copies of paid challans are lost or misplaced somewhere.
My advice to Mr. Taresh.hr is that he should apply for the certificates from the Bank where he made the remittance. With the help of those certificates of remittance, he can file the annual return in 3A/6A.
Since 6A is available, I am sure he has a record of this account with details. If not, he can certainly generate it.
Now, my answer to a question by Dear Abhay to Bhaskar Sir is that the Inspectors have powers given under section 13 of EPF & MP Act. He is a public servant as per section 18A. Any obstructions to the inspector in discharging his duties are an offense punishable under para 76 of EPF scheme, para 42 of EPS scheme, and para 29 of EDLI scheme read with section 14(2). He can inspect the books of accounts of establishments such as cash book, ledger, petty cash book, payment vouchers, registers, TDS statements, balance sheets, and P&L statements, etc. When he inspects the above records, he can cross-check with payments/payment vouchers/payment registers.
I hope my answers to both Mr. Taresh.hr and Mr. Abhay are appropriate.
Thanks with regards.
Keshav Korgaonkar
[Shantadurgaent.com, Insurance Advisors, Corporate Advisors, Legal Advice, Wage and salary, Shantadurgaent.com, Labour Compliance Audit, SSI registration, NOC from]
From India, Mumbai
Acknowledge(0)Amend(0)
The query by Dear Teresh.hr is a bit confusing to me. He has not mentioned which returns are not filed but mentioned that 6A is available and at the end questioned how to file the annual return.
It seems to me that Mr. Teresh.hr could not file the annual return in 3A/6A due to the lack of copy of paid challans. The copies of paid challans are lost or misplaced somewhere.
My advice to Mr. Taresh.hr is that he should apply for the certificates from the Bank where he made the remittance. With the help of those certificates of remittance, he can file the annual return in 3A/6A.
Since 6A is available, I am sure he has a record of this account with details. If not, he can certainly generate it.
Now, my answer to a question by Dear Abhay to Bhaskar Sir is that the Inspectors have powers given under section 13 of EPF & MP Act. He is a public servant as per section 18A. Any obstructions to the inspector in discharging his duties are an offense punishable under para 76 of EPF scheme, para 42 of EPS scheme, and para 29 of EDLI scheme read with section 14(2). He can inspect the books of accounts of establishments such as cash book, ledger, petty cash book, payment vouchers, registers, TDS statements, balance sheets, and P&L statements, etc. When he inspects the above records, he can cross-check with payments/payment vouchers/payment registers.
I hope my answers to both Mr. Taresh.hr and Mr. Abhay are appropriate.
Thanks with regards.
Keshav Korgaonkar
[Shantadurgaent.com, Insurance Advisors, Corporate Advisors, Legal Advice, Wage and salary, Shantadurgaent.com, Labour Compliance Audit, SSI registration, NOC from]
From India, Mumbai
Acknowledge(0)Amend(0)Looking for something specific? - Join & Be Part Of Our Community and get connected with the right people who can help. Our AI-powered platform provides real-time fact-checking, peer-reviewed insights, and a vast historical knowledge base to support your search.