A Simple method to boost your productivity
One of the major key to effective time management is the science of delegation. We constantly think that most of the task performed by us are important including sending a file across to your boss. You see if you asked somebody else to send the file, he may take his own time to reach the boss and you will be at the receiving end for the delay. Being paranoid about outcomes.
All of us with our experience have the knowledge but never get around to implement due to unfounded fears and lack of risk taking. Delegation is one such area.
Delegation is actually very simple.
Let us see an illustrative list. Substitute your own tasks for analysis.
Let us say your cost to company is Rs. 30 000/ per month.
You work for five days a week.
That is about 22 days in a month.
For calculation let us take 7 hours per day leaving out the breaks.
So it comes to 154 hours per month. Your per hour cost rounded off is Rs. 200 per hour.
Just monitor all the work you do and make a list of each task you performed.
Put a cost against each your own cost and if someone else is to do the work. Of course some of the things only you can do.
The list may look like this. Time taken
Meeting with the CEO 30 minutes
Planning the new product launch 90 minutes
Attending casual calls and emails 60 minutes
Preparing a brief/agenda
for the sales meeting 30 minutes
Informed of a distraught customer
Taking your junior staff to task
– Your intervention 30 minutes
Some billing or accounting confusion 30 minutes
Writing sales letters 30 minutes
Major Account/client meeting
Including travel time 120 minutes
Pending jobs
That is the end of your day. Now put a cost against each if the task done by you and by another junior colleague. It would be very easy to see that planning and profit oriented tasks have to be handled by you where as writing letters, sorting out issues like billing or preparing agendas could have been delegated.
The big secret is that work which generates a profit of over Rs. 200 an hour only needs to be tackled by you. Anything else which you do is creating a loss, time pressures and stress caused by failing to meet with your financial and work related goals and targets.
So delegate to create
· More profits.
· More time
· More planning
· More productivity
· More time with your family
· More leisure pursuits
· More raise.
Sounds too simple. Well everything broken down into small bits become very simple and easy. Including major tasks where you procrastinate looking at the long haul ahead. So make them simple by making them into activities that could be handled immediately. Try it. It works!
Check more management thoughts at
http://management-thoughts.blogspot.com
From India, Coimbatore
One of the major key to effective time management is the science of delegation. We constantly think that most of the task performed by us are important including sending a file across to your boss. You see if you asked somebody else to send the file, he may take his own time to reach the boss and you will be at the receiving end for the delay. Being paranoid about outcomes.
All of us with our experience have the knowledge but never get around to implement due to unfounded fears and lack of risk taking. Delegation is one such area.
Delegation is actually very simple.
Let us see an illustrative list. Substitute your own tasks for analysis.
Let us say your cost to company is Rs. 30 000/ per month.
You work for five days a week.
That is about 22 days in a month.
For calculation let us take 7 hours per day leaving out the breaks.
So it comes to 154 hours per month. Your per hour cost rounded off is Rs. 200 per hour.
Just monitor all the work you do and make a list of each task you performed.
Put a cost against each your own cost and if someone else is to do the work. Of course some of the things only you can do.
The list may look like this. Time taken
Meeting with the CEO 30 minutes
Planning the new product launch 90 minutes
Attending casual calls and emails 60 minutes
Preparing a brief/agenda
for the sales meeting 30 minutes
Informed of a distraught customer
Taking your junior staff to task
– Your intervention 30 minutes
Some billing or accounting confusion 30 minutes
Writing sales letters 30 minutes
Major Account/client meeting
Including travel time 120 minutes
Pending jobs
That is the end of your day. Now put a cost against each if the task done by you and by another junior colleague. It would be very easy to see that planning and profit oriented tasks have to be handled by you where as writing letters, sorting out issues like billing or preparing agendas could have been delegated.
The big secret is that work which generates a profit of over Rs. 200 an hour only needs to be tackled by you. Anything else which you do is creating a loss, time pressures and stress caused by failing to meet with your financial and work related goals and targets.
So delegate to create
· More profits.
· More time
· More planning
· More productivity
· More time with your family
· More leisure pursuits
· More raise.
Sounds too simple. Well everything broken down into small bits become very simple and easy. Including major tasks where you procrastinate looking at the long haul ahead. So make them simple by making them into activities that could be handled immediately. Try it. It works!
Check more management thoughts at
http://management-thoughts.blogspot.com
From India, Coimbatore
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