Hi... My boss said me to send a mail to all the head of the departments to attend a meeting... so how should i compose it in a very polite and attractive manner...
Plz some one guide me...
From India, Hyderabad
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Plz some one guide me...
From India, Hyderabad
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Hi Priya
I am giving a rough outline for your reference. However I would urge you to proof read your final draft for grammar and spellings before you issue the communication. You may use the Inter Office Communication format of your organization and ensure that the same is marked to all those expected to attend the meeting as also any other senior executives who need to be kept in the loop.
Subject: Meeting on ____ at_(Time)___ to deliberate on _________
You are requested to attend a meeting on __________ at ____(Venue) & Time_______ to deliberate on _____(subject)
The meeting will be chaired by ___________
The agenda for the meeting is as under
1.
2.
3.
In case you are unable to attend the meeting you may intimate the same to Ms.Priya on Ext_____
Regards
__(Person calling or the meeting___
Regards
From India, Mumbai
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508I am giving a rough outline for your reference. However I would urge you to proof read your final draft for grammar and spellings before you issue the communication. You may use the Inter Office Communication format of your organization and ensure that the same is marked to all those expected to attend the meeting as also any other senior executives who need to be kept in the loop.
Subject: Meeting on ____ at_(Time)___ to deliberate on _________
You are requested to attend a meeting on __________ at ____(Venue) & Time_______ to deliberate on _____(subject)
The meeting will be chaired by ___________
The agenda for the meeting is as under
1.
2.
3.
In case you are unable to attend the meeting you may intimate the same to Ms.Priya on Ext_____
Regards
__(Person calling or the meeting___
Regards
From India, Mumbai
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Dear Priya,
Here is the draft for reference.
To: (NAME AND/OR DEPARTMENT)
From: (NAME AND/OR DEPARTMENT)
Subject: (SUBJECT TITLE)
Date: (APPROPRIATE DATE)
This notice is to inform you that there will be a meeting in (ROOM) on (DATE). The meeting will begin promptly at (TIME) and is expected to last approximately (TIME).
The main purpose of the meeting is to discuss (SUBJECT). Please bring any relevant data you have. You may wish to make copies prior to the meeting that we may all have them for reference.
I suggest also that you take the time to make a list of any questions or comments you wish to make during the meeting. Such a list will ensure a more efficient and effective discussion.
Please make every effort to attend. If you are unable to be present personally, please send a representative to take notes and/or present materials. Such a representative should be able to answer questions on your behalf.
I look forward to seeing you at our meeting. Thank you.
(Person signed calling the meeting)
Best regards,
John
From China, Shanghai
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Here is the draft for reference.
To: (NAME AND/OR DEPARTMENT)
From: (NAME AND/OR DEPARTMENT)
Subject: (SUBJECT TITLE)
Date: (APPROPRIATE DATE)
This notice is to inform you that there will be a meeting in (ROOM) on (DATE). The meeting will begin promptly at (TIME) and is expected to last approximately (TIME).
The main purpose of the meeting is to discuss (SUBJECT). Please bring any relevant data you have. You may wish to make copies prior to the meeting that we may all have them for reference.
I suggest also that you take the time to make a list of any questions or comments you wish to make during the meeting. Such a list will ensure a more efficient and effective discussion.
Please make every effort to attend. If you are unable to be present personally, please send a representative to take notes and/or present materials. Such a representative should be able to answer questions on your behalf.
I look forward to seeing you at our meeting. Thank you.
(Person signed calling the meeting)
Best regards,
John
From China, Shanghai
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I am giving below a draft for the same and hope it will solve your purpose. I request you to go through it and make necessary changes as per your requirement
Ref.No.
Date:
INTER OFFICE CIRCULAR
This is to inform all the concerned that there will be a meeting as per the following schedule:
Date
From India, Delhi
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Ref.No.
Date:
INTER OFFICE CIRCULAR
This is to inform all the concerned that there will be a meeting as per the following schedule:
Date
From India, Delhi
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Time -
Venue -
Topic / Agenda -
Speaker / Meeting to be Chaired / Presided over by -
All are requested to maek yourseld available at the venue and attend the meeting. In case you are not able to attend the same, kinldy intimate in advance to ............ at Extension No.
thanks and regards
Name..... (Person who is sending the invitation
Designation....
From India, Delhi
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Venue -
Topic / Agenda -
Speaker / Meeting to be Chaired / Presided over by -
All are requested to maek yourseld available at the venue and attend the meeting. In case you are not able to attend the same, kinldy intimate in advance to ............ at Extension No.
thanks and regards
Name..... (Person who is sending the invitation
Designation....
From India, Delhi
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Dear Madam Ambika Priya ,
Few mmbers have given you great idea about sending mail but
kindly ensure that gramatcal mistakes don't take away great
contentd of your mail as in case of your request in this forum.
Regards ,
Aspirations
From India, Bangalore
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Few mmbers have given you great idea about sending mail but
kindly ensure that gramatcal mistakes don't take away great
contentd of your mail as in case of your request in this forum.
Regards ,
Aspirations
From India, Bangalore
Acknowledge(0)Amend(0)
Hi Jacob,
Can you please help to draft an email for my senior employees? I want to tell them in a positive way only, and below are the points which I want to communicate to all:
- They are not starting tele meetings on time. We have meetings thrice a week at 9:30, and we always start at 9:45. Due to this delay, our tasks for the next hour always get postponed.
- We would also like to ask them to designate an owner for each call.
- The designated owner should send the meeting agenda to all concerned persons at least 24 hours before the meeting.
- Verbal communication will not be considered; all decisions, queries, or inputs must be sent via email.
- All BDM executives must send a daily report to their reporting manager or concerned authority.
Could you please help organize these points and draft a well-written email to communicate them?
Thank you.
Regards,
Keyuri
From India, Mumbai
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Can you please help to draft an email for my senior employees? I want to tell them in a positive way only, and below are the points which I want to communicate to all:
- They are not starting tele meetings on time. We have meetings thrice a week at 9:30, and we always start at 9:45. Due to this delay, our tasks for the next hour always get postponed.
- We would also like to ask them to designate an owner for each call.
- The designated owner should send the meeting agenda to all concerned persons at least 24 hours before the meeting.
- Verbal communication will not be considered; all decisions, queries, or inputs must be sent via email.
- All BDM executives must send a daily report to their reporting manager or concerned authority.
Could you please help organize these points and draft a well-written email to communicate them?
Thank you.
Regards,
Keyuri
From India, Mumbai
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Hello All,
This email is to inform you that there will be a meeting tomorrow at 3:00 pm. The main purpose of the meeting is to discuss the "Obliteration of Cultural Handicaps." You all are requested to please mark yourself available at the place.
Meeting Agenda: Obliteration of Cultural Handicaps
Time: 3 o'clock
Meeting called by Abubakar Sadeeq
Look forward to seeing you all in the meeting!
From Pakistan, Lahore
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This email is to inform you that there will be a meeting tomorrow at 3:00 pm. The main purpose of the meeting is to discuss the "Obliteration of Cultural Handicaps." You all are requested to please mark yourself available at the place.
Meeting Agenda: Obliteration of Cultural Handicaps
Time: 3 o'clock
Meeting called by Abubakar Sadeeq
Look forward to seeing you all in the meeting!
From Pakistan, Lahore
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