Hi, Can any body help in doing indexing of personal files of the employees please...........
From India, New Delhi
From India, New Delhi
Greetings
Initial Data base should have a main index listing of employees...this could have a unique employee number (if exists) or last name, first name. A larger group may require this to be catagorized under various departments.
Physical files should have a approach in dividing it in to two sections...employee data & Correspondence.
The first section should be built on standard forms compiled by H.R. which should cover Employee information, emergency contact, medical history (blood group/allergies/medication), next of kin, etc & the second would consist of all related correspondence filed date wise.
Again this could be simple or get complex depending on the nature & size of the organisation.
If the company also adopts to have them in electronic form, you would need to adopt to issuing soft copy formats for getting employee info & relevant correspondence would need to be scanned and filed electronically.
Ideally a single file should be kept for each person.
From India, Mumbai
Initial Data base should have a main index listing of employees...this could have a unique employee number (if exists) or last name, first name. A larger group may require this to be catagorized under various departments.
Physical files should have a approach in dividing it in to two sections...employee data & Correspondence.
The first section should be built on standard forms compiled by H.R. which should cover Employee information, emergency contact, medical history (blood group/allergies/medication), next of kin, etc & the second would consist of all related correspondence filed date wise.
Again this could be simple or get complex depending on the nature & size of the organisation.
If the company also adopts to have them in electronic form, you would need to adopt to issuing soft copy formats for getting employee info & relevant correspondence would need to be scanned and filed electronically.
Ideally a single file should be kept for each person.
From India, Mumbai
Dear,
I suggest, you index it based on the employee no.wise. All companies will have employee no. either developed manually or electronically. The employee no is unique (like bank account no). There may be employees with same name, may be in the same department also. How you will identify them? It is only on the basis of employee no, is it not?
So organize the files as per employee no. wise.
V. Balaji
From India, Madras
100I suggest, you index it based on the employee no.wise. All companies will have employee no. either developed manually or electronically. The employee no is unique (like bank account no). There may be employees with same name, may be in the same department also. How you will identify them? It is only on the basis of employee no, is it not?
So organize the files as per employee no. wise.
V. Balaji
From India, Madras
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