EMPLOYEE POLICIES & BENEFITS
1. WORKING HOURS:
Working hours in the office are generally flexible for technical staff; the employee has to be present during the ‘CORE’ hours which are from 10:30 am to 5:00 pm to ensure that group meetings, discussions can be carried out. If the employee is not able to be present in the core hours, he/she needs to inform the management in advance.
Alternative work schedules can be initiated by employees and approved by management to meet business commitments only.
2. TRAINING:
The employees shall be on training for a period of 3(three) months from the date of joining and services will be confirmed in writing thereafter, if the same are found satisfactory by the management. During the period of training, the company reserves the right to terminate your services at any time without any notice or in lieu of notice and without assigning any reason therefore. On successful completion of training, you will be confirmed in the regular employment of the company.
An employee, on completion of one year of service can be sent for training abroad to gain exposure to different technologies.
In case the employee is given training abroad then the employee is expected to work on-site for periods of up to 3 months. During this time, they will be eligible for a daily allowance (DA) which will vary depending on the country.
The employee is expected to work in the company for at least 1 year upon return. If this commitment cannot be met for any reason the employee should notify the company before going for training. ATTI reserves the right to withhold the relieving letter in case this commitment is not kept.
However, the employee is not required to sign any legal bond.
3. LEAVES:
[A] All employees are entitled to avail of 18 days of leaves besides the 10 national holidays. These leaves include the casual leave as well as medical leave.
In addition to this on completion of one year of service and thereafter the employee is entitled to two (2) additional days of leave per year up to a maximum of 25 days.
It is important that the office be notified while taking any leaves. At least 1 week leave notice is to be given except in case of an emergency. If an employee is already assigned to a short, time-bound project, it is expected that no leaves will be taken until the work is completed.
Compensatory leaves are not permitted for full-time employees except in rare circumstances and in consultation with management.
Marriage leave of 1 week is granted for newly wed employee.
Maternity leave
Female employees are entitled to 2 month paid maternity leave.
*NO LEAVES DURING PROBATION OR TRAINING PERIOD
* Leave Encashment:
Employees are eligible to get Leave encashment on completion of one year of service on the balance of paid leave at the end of every financial year. Leaves can be carried forward to the next financial year up to a maximum of 9 days. Having a negative leave balance may mean deduction from employee’s salary and affect performance appraisals.
*[C] LTA:
Employees are eligible to get Leave Travel Assistance (LTA) at the end of the financial year according to the terms specified in their employment offer letter.
4. PERFORMANCE APPRAISAL:
Performance appraisal of all employees will be conducted in general once year i.e. June, with the main purpose of helping the employee perform the duties better.
It is necessary that all employees get at least ‘satisfactory’ rating in their appraisal. A ‘below satisfactory’ rating implies a 3 months probation period followed by a ‘follow on review’. After the ‘follow on review’ if the employee’s rating continues to be ‘below satisfactory’ it will result in the termination of services of the employee.
5. EMPLOYEE FEEDBACK FORM:
All employees have to fill an Employee Feedback form once a year. This form includes the employee’s views about the company, nature of job, motivation level and required improvements.
The objective of this feedback form is to help the organization in understanding the employees and their needs. This is strictly confidential and in no way affects the employee’s performance appraisal.
6. INTERNET USE
The employees are allowed to surf the internet primarily for official purposes. They should not surf or download anything from bogus (gambling, pornographic, games, etc.) sites.
The employee will be held responsible if they are found visiting such sites or viruses are found on their machine as a direct result of downloads from bogus sites and will be put on probation.
7. PROFIT SHARING:
The aim of this clause is to give an incentive to the employees based on company performance. If the company makes a profit in the financial working year then employees (who are entitled based on the job offer letter) will receive a certain percentage of their salary as bonus.
The bonus can be anywhere between 0% - 20% of the gross annual salary. The employee will receive this bonus in two parts. Half of it will be paid right away and the remaining will be given after 6 months.
*ELIGIBILITY:
Only after the completion of 1 (one) year of continuous service in the organization.
8. BENEFITS:
a) Health Club:
The employee after completion of the probationary period of service in the company will be entitled to receive up to Rs 500 per month for availing membership of any registered health club or gym only. Proof of membership will be required.
b) Loans:
The following types of loans are available to all full-time employees.
1.The employee can avail of loan of Rs. 50,000 from the company for buying a vehicle on completion of the probation period of 3 months.
2.On completion of one year the employee can avail a general loan of up to Rs. 50,000 (or 2 times the monthly gross salary, whichever is lesser).These loans will have zero percent (0%) interest and the repayment period will be one (1) year.
3.An employee can avail a loan of up to Rs. 3 lakhs (or 10 times the monthly gross salary whichever is lesser) on completion of 2 years of continuous service. This benefit is applicable to the following conditions
1.There will be a 3% interest rate charged
2.Repayment period is 3 years.
3.Employee is purchasing a car or house
4.Employee should purchase the car or house in his /her name
5.Employee should provide a copy of all the documents like bills of payment, registration papers etc.
4.On completion of three years of continuous service, the employee can avail a general loan up to Rs. One lakh (or 3 times the monthly gross salary whichever is lesser). This loan will have zero (0%) interest and the repayment period will be two (2) years.
Only one loan can taken at a time, ie. loans cannot be combined. Loan disbursement can take anywhere from 1-3 months after application.
c) Work and Study program:
1.The company will allow senior employees (>3yrs) to participate in work-study programs provided the educational program does not hinder normal duties substantially.
2.The company will reimburse expenses incurred towards tuition fees, examination fees, purchase of books maximum up to Rs. 10,000 per year subject to the fact that the courses or study program undertaken is related to the field of work and the employee has completed 3 years of continuous service.
3.Flexible working hours may be considered for the above employees in consultation with management.
4.Senior technical employees are also encouraged to investigate joint research and development projects with premier institutes in related areas. Funding for such projects may be considered for topics of mutual interest.
d) Introduce a Friend Scheme: This scheme offers employees a cash reward of Rs. 5000 if their referred candidate is hired by the company.
e) Insurance Policy:
1.Mediclaim insurance and personal accident insurance cover is provided to all employees on completion of probation period. Mediclaim insurance is also provided to spouse and children of the employee.
2.Life Insurance policy with a coverage of 2 times the annual salary will be provided to all employees on completion of two (2) years of continuous service in the Company.
9. CONFIDENTIALITY:
All the employees have to keep all the information and material given to them by the company or by its clients confidential. If any employee wishes to release or disclose any such information then he/she has to do so by taking the permission of the company in writing only.
If an employee has invented or discovered any process while still in service at the company then such invention and discovery will be the sole property of the company
The employees would be required to strictly follow and observe all the stipulations of the Employee Confidentiality Agreement, which the employee will sign at the time of joining the company.
[b]
EMPLOYEE NON-DISCLOSURE AGREEMENT:
The objective of Employee Non-Disclosure Agreement is to protect all information whether technical or non-technical that is imparted to the employees. It is mandatory for all employees to sign this agreement.
10. RESIGNATION:
An employee has to give one (1) month notice before resigning from the job. In case this is not done, the company reserves the right to refuse giving the relieving letter.
*Note: Company reserves the right to change the employee policy. Any change in the above policy will be notified to the employee.
1. WORKING HOURS:
Working hours in the office are generally flexible for technical staff; the employee has to be present during the ‘CORE’ hours which are from 10:30 am to 5:00 pm to ensure that group meetings, discussions can be carried out. If the employee is not able to be present in the core hours, he/she needs to inform the management in advance.
Alternative work schedules can be initiated by employees and approved by management to meet business commitments only.
2. TRAINING:
The employees shall be on training for a period of 3(three) months from the date of joining and services will be confirmed in writing thereafter, if the same are found satisfactory by the management. During the period of training, the company reserves the right to terminate your services at any time without any notice or in lieu of notice and without assigning any reason therefore. On successful completion of training, you will be confirmed in the regular employment of the company.
An employee, on completion of one year of service can be sent for training abroad to gain exposure to different technologies.
In case the employee is given training abroad then the employee is expected to work on-site for periods of up to 3 months. During this time, they will be eligible for a daily allowance (DA) which will vary depending on the country.
The employee is expected to work in the company for at least 1 year upon return. If this commitment cannot be met for any reason the employee should notify the company before going for training. ATTI reserves the right to withhold the relieving letter in case this commitment is not kept.
However, the employee is not required to sign any legal bond.
3. LEAVES:
[A] All employees are entitled to avail of 18 days of leaves besides the 10 national holidays. These leaves include the casual leave as well as medical leave.
In addition to this on completion of one year of service and thereafter the employee is entitled to two (2) additional days of leave per year up to a maximum of 25 days.
It is important that the office be notified while taking any leaves. At least 1 week leave notice is to be given except in case of an emergency. If an employee is already assigned to a short, time-bound project, it is expected that no leaves will be taken until the work is completed.
Compensatory leaves are not permitted for full-time employees except in rare circumstances and in consultation with management.
Marriage leave of 1 week is granted for newly wed employee.
Maternity leave
Female employees are entitled to 2 month paid maternity leave.
*NO LEAVES DURING PROBATION OR TRAINING PERIOD
* Leave Encashment:
Employees are eligible to get Leave encashment on completion of one year of service on the balance of paid leave at the end of every financial year. Leaves can be carried forward to the next financial year up to a maximum of 9 days. Having a negative leave balance may mean deduction from employee’s salary and affect performance appraisals.
*[C] LTA:
Employees are eligible to get Leave Travel Assistance (LTA) at the end of the financial year according to the terms specified in their employment offer letter.
4. PERFORMANCE APPRAISAL:
Performance appraisal of all employees will be conducted in general once year i.e. June, with the main purpose of helping the employee perform the duties better.
It is necessary that all employees get at least ‘satisfactory’ rating in their appraisal. A ‘below satisfactory’ rating implies a 3 months probation period followed by a ‘follow on review’. After the ‘follow on review’ if the employee’s rating continues to be ‘below satisfactory’ it will result in the termination of services of the employee.
5. EMPLOYEE FEEDBACK FORM:
All employees have to fill an Employee Feedback form once a year. This form includes the employee’s views about the company, nature of job, motivation level and required improvements.
The objective of this feedback form is to help the organization in understanding the employees and their needs. This is strictly confidential and in no way affects the employee’s performance appraisal.
6. INTERNET USE
The employees are allowed to surf the internet primarily for official purposes. They should not surf or download anything from bogus (gambling, pornographic, games, etc.) sites.
The employee will be held responsible if they are found visiting such sites or viruses are found on their machine as a direct result of downloads from bogus sites and will be put on probation.
7. PROFIT SHARING:
The aim of this clause is to give an incentive to the employees based on company performance. If the company makes a profit in the financial working year then employees (who are entitled based on the job offer letter) will receive a certain percentage of their salary as bonus.
The bonus can be anywhere between 0% - 20% of the gross annual salary. The employee will receive this bonus in two parts. Half of it will be paid right away and the remaining will be given after 6 months.
*ELIGIBILITY:
Only after the completion of 1 (one) year of continuous service in the organization.
8. BENEFITS:
a) Health Club:
The employee after completion of the probationary period of service in the company will be entitled to receive up to Rs 500 per month for availing membership of any registered health club or gym only. Proof of membership will be required.
b) Loans:
The following types of loans are available to all full-time employees.
1.The employee can avail of loan of Rs. 50,000 from the company for buying a vehicle on completion of the probation period of 3 months.
2.On completion of one year the employee can avail a general loan of up to Rs. 50,000 (or 2 times the monthly gross salary, whichever is lesser).These loans will have zero percent (0%) interest and the repayment period will be one (1) year.
3.An employee can avail a loan of up to Rs. 3 lakhs (or 10 times the monthly gross salary whichever is lesser) on completion of 2 years of continuous service. This benefit is applicable to the following conditions
1.There will be a 3% interest rate charged
2.Repayment period is 3 years.
3.Employee is purchasing a car or house
4.Employee should purchase the car or house in his /her name
5.Employee should provide a copy of all the documents like bills of payment, registration papers etc.
4.On completion of three years of continuous service, the employee can avail a general loan up to Rs. One lakh (or 3 times the monthly gross salary whichever is lesser). This loan will have zero (0%) interest and the repayment period will be two (2) years.
Only one loan can taken at a time, ie. loans cannot be combined. Loan disbursement can take anywhere from 1-3 months after application.
c) Work and Study program:
1.The company will allow senior employees (>3yrs) to participate in work-study programs provided the educational program does not hinder normal duties substantially.
2.The company will reimburse expenses incurred towards tuition fees, examination fees, purchase of books maximum up to Rs. 10,000 per year subject to the fact that the courses or study program undertaken is related to the field of work and the employee has completed 3 years of continuous service.
3.Flexible working hours may be considered for the above employees in consultation with management.
4.Senior technical employees are also encouraged to investigate joint research and development projects with premier institutes in related areas. Funding for such projects may be considered for topics of mutual interest.
d) Introduce a Friend Scheme: This scheme offers employees a cash reward of Rs. 5000 if their referred candidate is hired by the company.
e) Insurance Policy:
1.Mediclaim insurance and personal accident insurance cover is provided to all employees on completion of probation period. Mediclaim insurance is also provided to spouse and children of the employee.
2.Life Insurance policy with a coverage of 2 times the annual salary will be provided to all employees on completion of two (2) years of continuous service in the Company.
9. CONFIDENTIALITY:
All the employees have to keep all the information and material given to them by the company or by its clients confidential. If any employee wishes to release or disclose any such information then he/she has to do so by taking the permission of the company in writing only.
If an employee has invented or discovered any process while still in service at the company then such invention and discovery will be the sole property of the company
The employees would be required to strictly follow and observe all the stipulations of the Employee Confidentiality Agreement, which the employee will sign at the time of joining the company.
[b]
EMPLOYEE NON-DISCLOSURE AGREEMENT:
The objective of Employee Non-Disclosure Agreement is to protect all information whether technical or non-technical that is imparted to the employees. It is mandatory for all employees to sign this agreement.
10. RESIGNATION:
An employee has to give one (1) month notice before resigning from the job. In case this is not done, the company reserves the right to refuse giving the relieving letter.
*Note: Company reserves the right to change the employee policy. Any change in the above policy will be notified to the employee.
Dear Sharmaji,
Gone through the HR Policies of the Hand Book. But I feel that leave prescribed is less. Generally in Pharma Sector 30 days leave(inclusive of Earned Leave/Sick Leave/Casual Leave) is suggested.
Regards,
Shiva
From India, Pune
Gone through the HR Policies of the Hand Book. But I feel that leave prescribed is less. Generally in Pharma Sector 30 days leave(inclusive of Earned Leave/Sick Leave/Casual Leave) is suggested.
Regards,
Shiva
From India, Pune
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HR Manual (Employee Hand Book).doc