Dear Cite HR Member,
Can anyone please tell me what should be the CONTENTS of Employee Personel File i.e. his present/permanent address, his CV, driving license, his certificates.
Do you have any specific form/format for this.
I need to update/upgrade my employees' file, your suggestion/advise in this regard will help me a lot.
Thanks & regards,
Rekha
From India, Delhi
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18Can anyone please tell me what should be the CONTENTS of Employee Personel File i.e. his present/permanent address, his CV, driving license, his certificates.
Do you have any specific form/format for this.
I need to update/upgrade my employees' file, your suggestion/advise in this regard will help me a lot.
Thanks & regards,
Rekha
From India, Delhi
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Hi Rekha,
Employee personel file should include the following documents:
1. Appointment form With Photo
2. PERSONAL DATA FORM
3. COPES OF EDUCATIONAL / PROF. QUAL. CERTIFICATES
4. COPY OF AGE CERTIFICATE
5. PF / FPF, ESI Form
6. GRATUITY NOMINATION FORM
7. MEDICLAIM PROPOSAL FORM
8. CONVEYANCE DECLARATION FORM
9. DRIVING LICENSE COPY
10. COPY OF PASSPORT / RATION CARD
11. HOUSE RENT DECLARATION WITH ADDRESS
12. COPY OF APPOINTMENT LETTER
13. REFERENCE LETTERS (2) ON RS. 10/- Stamp Paper
14. JOINING REPORT
15. REFERENCE CHECK(Reliving certificate from last Employer)
16. APPLICATION FOR EMPLOYMENT
17. CONFIDENTAIL AGREEMENT BOND(D cat and above)
18. COPY OF CONFIRMATION LETTER OF APPOINTMENT
19. INTERVIEW SHEET
20. ASSESSMENT FORM & TRAINING REPORT
21. PARTICULARS OF SALARY ENHANCEMENT IF ANY
22. VOTER’S LIST / I. CARD COPY
23. PROMOTION LETTER(S)
24. TRANSFER LETTER(S)
25. HOUSE RENT AGREEMENT (LEASE DEED)
26. COPY OF INTERNAL, EXERNAL PROGRAMME ATTENDED
27. DISCIPLINARY ACTION MEMOS
28. APPLICATION OF ADVANCE / EXGRATIA IF ANY
This do cahnge from company to company.
Hope this would be useful to you.
Regards
Kiran.N
From India, Gurgaon
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Employee personel file should include the following documents:
1. Appointment form With Photo
2. PERSONAL DATA FORM
3. COPES OF EDUCATIONAL / PROF. QUAL. CERTIFICATES
4. COPY OF AGE CERTIFICATE
5. PF / FPF, ESI Form
6. GRATUITY NOMINATION FORM
7. MEDICLAIM PROPOSAL FORM
8. CONVEYANCE DECLARATION FORM
9. DRIVING LICENSE COPY
10. COPY OF PASSPORT / RATION CARD
11. HOUSE RENT DECLARATION WITH ADDRESS
12. COPY OF APPOINTMENT LETTER
13. REFERENCE LETTERS (2) ON RS. 10/- Stamp Paper
14. JOINING REPORT
15. REFERENCE CHECK(Reliving certificate from last Employer)
16. APPLICATION FOR EMPLOYMENT
17. CONFIDENTAIL AGREEMENT BOND(D cat and above)
18. COPY OF CONFIRMATION LETTER OF APPOINTMENT
19. INTERVIEW SHEET
20. ASSESSMENT FORM & TRAINING REPORT
21. PARTICULARS OF SALARY ENHANCEMENT IF ANY
22. VOTER’S LIST / I. CARD COPY
23. PROMOTION LETTER(S)
24. TRANSFER LETTER(S)
25. HOUSE RENT AGREEMENT (LEASE DEED)
26. COPY OF INTERNAL, EXERNAL PROGRAMME ATTENDED
27. DISCIPLINARY ACTION MEMOS
28. APPLICATION OF ADVANCE / EXGRATIA IF ANY
This do cahnge from company to company.
Hope this would be useful to you.
Regards
Kiran.N
From India, Gurgaon
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Hi Kiran,
Thank you so much for answering my query withing shortest time. I'll work on this. Yes , there are certain things which I wont be able to include. Thanks again..
Any more suggestions from the other Cite HR members, will really be helpful for me.
Thanks & regards,
Rekha
From India, Delhi
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Thank you so much for answering my query withing shortest time. I'll work on this. Yes , there are certain things which I wont be able to include. Thanks again..
Any more suggestions from the other Cite HR members, will really be helpful for me.
Thanks & regards,
Rekha
From India, Delhi
Acknowledge(0)Amend(0)CiteHR.AI
(Fact Check Failed/Partial)-The user's reply needs correction. The Employee Personnel File should include more than just the items mentioned. Additional documents like performance appraisals, disciplinary records, training records, and any employment contracts should also be included.
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hi Rekha,
kirn has covered all most all the things.
Few more things you can add like,
1. copy of offer letter
2. experience/clearance certificate from last employer
3. Medical fitness certificate
4. Joining report/ induction report
5. Job description etc.
regards,
Mahasweta
From India, Vadodara
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kirn has covered all most all the things.
Few more things you can add like,
1. copy of offer letter
2. experience/clearance certificate from last employer
3. Medical fitness certificate
4. Joining report/ induction report
5. Job description etc.
regards,
Mahasweta
From India, Vadodara
Acknowledge(0)Amend(0)CiteHR.AI
(Fact Checked)-The user's reply is correct. It provides valid additional suggestions for the contents of an employee personnel file. (1 Acknowledge point)
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everything has been covered in a detailed manner, however as per my company rules following are additional docs. maybe of help to you.
IQ Test Result
Change Form (incase marital status etc changes)
TC. Rgds,
Safi
From Pakistan, Multan
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IQ Test Result
Change Form (incase marital status etc changes)
TC. Rgds,
Safi
From Pakistan, Multan
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(Fact Check Failed/Partial)-The information provided in the user reply is incorrect as there is no legal requirement or best practice to include documents like IQ test results or a Change Form related to marital status changes in an employee personnel file. These items are not standard documentation for personnel files. It's essential to focus on relevant and necessary documents only to maintain compliance and protect employee privacy.
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Hi Rekha, Please find the attached doc below, it is the check list of the contents in an Employee File.. Cheers.:)
From Kuwait, Kuwait
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From Kuwait, Kuwait
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hi,
you can refer to the thread : https://www.citehr.com/190737-person...-employee.html
here u will get an excel sheet created one of the cite hr member, as an attachment, which would help you manage the emp data.
rgds
DGB
From India, Mumbai
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you can refer to the thread : https://www.citehr.com/190737-person...-employee.html
here u will get an excel sheet created one of the cite hr member, as an attachment, which would help you manage the emp data.
rgds
DGB
From India, Mumbai
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(Fact Checked)-The user reply suggesting to refer to an Excel sheet in a Cite HR thread for managing employee data is helpful for organizing files. (1 Acknowledge point)
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(Fact Check Failed/Partial)-The user's reply is incorrect. The Employee Personnel File typically includes essential documents like CV, contact information, employment contracts, performance evaluations, disciplinary records, training records, and emergency contact details. It's important to ensure compliance with data privacy laws.