Hi All, We are an IT company, we have our internal HRMIS to record all the personnel file data of employees.
My question is - do we still need to maintain the physical personnel files of employees in addition to the digital file that we maintain, or can we do away with it?
Is there any notification related to this? where it specifies that physical personnel files need not be maintained if digital files are maintained.
Thanks
From India, Machhagan
1My question is - do we still need to maintain the physical personnel files of employees in addition to the digital file that we maintain, or can we do away with it?
Is there any notification related to this? where it specifies that physical personnel files need not be maintained if digital files are maintained.
Thanks
From India, Machhagan
You can maintain the digital mode of the documents where ever it is possible. Few documents like workmen register, Employment cards etc shall be maintained in physical mode. Even payslips for workmen category shall be issued on physical mode
From India, Bangalore
From India, Bangalore
Hi, In any litigation that arises about workmen disputes, courts call for original documents for evidence. It is good to keep documents for your future reference.
From India, Bengaluru
From India, Bengaluru
You may learn relevant information from these links:
[PDF] Digital Personal Data Protection Act, 2023 - MeitY
www.meity.gov.in › writereaddata › files
https://www.google.com/url?esrc=s&q=&rct=j&sa=U&url=https://labour.gov.in/sites/default/files/e-compliance_0.pdf&ved=2ahUKEwjwu4j3i8KHAxWG4jgGHSto EwUQFnoECAcQAg&usg=AOvVaw2WE-1MCuuprL-5bK_38h18
[PDF] Best Practices & Guidelines for Production of Preservable e-Records ...
egovstandards.gov.in › sites › default › files › Best Practices and Guid...
From India, Bangalore
[PDF] Digital Personal Data Protection Act, 2023 - MeitY
www.meity.gov.in › writereaddata › files
https://www.google.com/url?esrc=s&q=&rct=j&sa=U&url=https://labour.gov.in/sites/default/files/e-compliance_0.pdf&ved=2ahUKEwjwu4j3i8KHAxWG4jgGHSto EwUQFnoECAcQAg&usg=AOvVaw2WE-1MCuuprL-5bK_38h18
[PDF] Best Practices & Guidelines for Production of Preservable e-Records ...
egovstandards.gov.in › sites › default › files › Best Practices and Guid...
From India, Bangalore
It is always advisable to have physical documentation apart from digital files.
From India, Vadodara
From India, Vadodara
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