Dear HR Professionals,
One of newly joined employee came to office two weeks. He submitted Covid Positive report. We verified it with diagnostic centre.
They clearly stated the document is fake. what actions can we take against employee. he suppose to report on 12th June, 2023.
Now he is not responding to the calls or email.
Can any one help me with sample email plzz.
Thanks in advance
From India, Bangalore
1One of newly joined employee came to office two weeks. He submitted Covid Positive report. We verified it with diagnostic centre.
They clearly stated the document is fake. what actions can we take against employee. he suppose to report on 12th June, 2023.
Now he is not responding to the calls or email.
Can any one help me with sample email plzz.
Thanks in advance
From India, Bangalore
Hi,
As the employee is not responding to calls/emails I think he had absconded. You may wait till coming Monday and then serve warning letter to the employee. Please refer the following :
Dear
As per our Attendance records you are not reporting to office with effect from______
On____ you had submitted Covid Positive report issued by ____Lab . On a scrutiny of the said report we came to know that it is a fake report. This is Act of yours is a very serious misconduct as per the rules and regulations applicable to this Organization. Now you are not reporting to office without information. Our effort to reach over phone is not successful in spite of repeated attempts from our end. You are hereby directed to report to office forthwith on receipt of this warning letter failing which severe disciplinary action will be initiated.
Acknowledge receipt this communication.
From India, Madras
As the employee is not responding to calls/emails I think he had absconded. You may wait till coming Monday and then serve warning letter to the employee. Please refer the following :
Dear
As per our Attendance records you are not reporting to office with effect from______
On____ you had submitted Covid Positive report issued by ____Lab . On a scrutiny of the said report we came to know that it is a fake report. This is Act of yours is a very serious misconduct as per the rules and regulations applicable to this Organization. Now you are not reporting to office without information. Our effort to reach over phone is not successful in spite of repeated attempts from our end. You are hereby directed to report to office forthwith on receipt of this warning letter failing which severe disciplinary action will be initiated.
Acknowledge receipt this communication.
From India, Madras
What is the purpose for submission of the Covid report? Is it for leave or any other reason?
Check whether the person joined any other organisation? Sent the showcause notice to the residential address as absconding & not responding to any calls
From India, Bangalore
Check whether the person joined any other organisation? Sent the showcause notice to the residential address as absconding & not responding to any calls
From India, Bangalore
If he still not responding to the email and calls. what the next step can be taken against him.
From India, Bangalore
From India, Bangalore
Hi,
You need to follow disciplinary process.
In case of no response through Mobile then you may try to reach through email. In case of no response, warning letter to be served through Registered Post with Acknowledgement due. Provide the employee with sufficient opportunity to report back to work. If the employee fails to report on stipulated date then process for termination letter through Registered Post with Acknowledgement Due.
From India, Madras
You need to follow disciplinary process.
In case of no response through Mobile then you may try to reach through email. In case of no response, warning letter to be served through Registered Post with Acknowledgement due. Provide the employee with sufficient opportunity to report back to work. If the employee fails to report on stipulated date then process for termination letter through Registered Post with Acknowledgement Due.
From India, Madras
Subject: Urgent: Regarding Submission of False COVID-19 Positive Report
Dear [Employee's Name],
I hope this email finds you well. I am writing to address a concerning matter that has come to our attention regarding the COVID-19 positive report you submitted upon joining our organization. We have recently verified the document with the diagnostic center mentioned on the report, and it has been confirmed that the provided report is fraudulent.
As an organization, we take matters of integrity and trust very seriously. The submission of false documents is a violation of our policies and a breach of trust. We understand that situations may arise, but it is crucial to maintain open and honest communication.
We had expected you to join the company on 12th June 2023, as per the agreed-upon terms. However, since then, we have been unable to establish any contact with you. It is essential that we discuss this matter promptly to address the situation appropriately.
We request you to immediately respond to this email or contact [HR Department/Supervisor's Name] at [contact details] to schedule a meeting within the next two business days. We need to discuss the discrepancies in the COVID-19 positive report and the subsequent lack of communication from your end.
Please be aware that submission of false documents is a serious offense that can result in disciplinary action, including termination of employment. We encourage you to consider the gravity of the situation and the potential consequences.
We are committed to ensuring a fair and just workplace for all our employees, and any breach of trust or misconduct cannot be tolerated. We believe in providing an opportunity to address such issues before taking further actions.
We look forward to your prompt response and cooperation in resolving this matter.
Sincerely,
[Your Name]
[Your Designation]
[Company Name]
[Contact Information]
From India, Mumbai
Dear [Employee's Name],
I hope this email finds you well. I am writing to address a concerning matter that has come to our attention regarding the COVID-19 positive report you submitted upon joining our organization. We have recently verified the document with the diagnostic center mentioned on the report, and it has been confirmed that the provided report is fraudulent.
As an organization, we take matters of integrity and trust very seriously. The submission of false documents is a violation of our policies and a breach of trust. We understand that situations may arise, but it is crucial to maintain open and honest communication.
We had expected you to join the company on 12th June 2023, as per the agreed-upon terms. However, since then, we have been unable to establish any contact with you. It is essential that we discuss this matter promptly to address the situation appropriately.
We request you to immediately respond to this email or contact [HR Department/Supervisor's Name] at [contact details] to schedule a meeting within the next two business days. We need to discuss the discrepancies in the COVID-19 positive report and the subsequent lack of communication from your end.
Please be aware that submission of false documents is a serious offense that can result in disciplinary action, including termination of employment. We encourage you to consider the gravity of the situation and the potential consequences.
We are committed to ensuring a fair and just workplace for all our employees, and any breach of trust or misconduct cannot be tolerated. We believe in providing an opportunity to address such issues before taking further actions.
We look forward to your prompt response and cooperation in resolving this matter.
Sincerely,
[Your Name]
[Your Designation]
[Company Name]
[Contact Information]
From India, Mumbai
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