Hi
We are a software development company and we are recruiting people in Sales so we want to know how much should be the reimbursement for 2 wheelers and 4 wheelers per km wise.
What should be the mobile phone reimbursements as per the industry standards( company has provided the SIM cards) ?
What policy we should adopt for laptops(company provided) in case they lost it/ damaged etc. ?
Regards,
Anuj
From India, New Delhi
We are a software development company and we are recruiting people in Sales so we want to know how much should be the reimbursement for 2 wheelers and 4 wheelers per km wise.
What should be the mobile phone reimbursements as per the industry standards( company has provided the SIM cards) ?
What policy we should adopt for laptops(company provided) in case they lost it/ damaged etc. ?
Regards,
Anuj
From India, New Delhi
Dear,
Here is the laptop policy format mentioned below:-
Policy objective
To ensure proper management, usage and security of the laptops issued to Employees of ------- (company name).
Application
This policy applies to all those employees who have been issued a Laptop.
Eligibility
Laptops will be allocated to users based upon job responsibilities, demonstrated need and solely by the Managements discretion.
Criteria for selection
• Employees who travel very frequently as a part of their job(Ex: Sales)
• Employees who heavily use computer during their business meetings, presentations and after office hours.
• Employees who need to use computers on a support call to install, test or for Demo purposes.
Approval process
All requests for employee Laptops must go through an approval process that will involve approval from the HOD and the Director. The applicant must first secure approval from the department head, who will submit this request via Email to the System Administrator. The System Administrator forwards the request and his recommendation to the Director for final approval.
After acquiring approval, orders for laptops must be processed through Systems Administrator. The Laptop must be a configuration; model and brand approved by the company and must meet or exceed standard specifications.
The process for turning in and receiving Laptop is documented through the completion and signing the appropriate Form by the employee as well as the SA*.
Following are the terms and conditions that apply to employees who are issued a Laptop:
Ownership of the Laptop will reside with the company and the same shall be returned to the company upon resignation by\termination of the employee.
It is the employee’s responsibility to take appropriate precautions to prevent damage to or loss/theft of the Laptop.
The Laptop will be configured with a standard suite of programs that are appropriate for the type of computer that the employee receives based upon company software standards. It is also possible that other applications will be provided to the employee by the company based on their professional needs or the requirements of the Laptop.
The laptop would be submitted to the systems administrator during any long-term absences (1 months or more), unless the employee gets an approval from the Director.
The Employee may not download games, entertainment software, sexist, obscene materials or personal finance software on the company owned laptop.
The Employee is responsible for maintaining monthly backup files of their Laptop as an added precaution against data loss.
To ensure that virus protection and other security patches are current, users must take responsibility that security updates are done on the Laptops on regular basis.
Employee is responsible for the loss of the laptop if they do not follow company policy for safeguarding it on the premises or if they lose it outside of the building and hence the cost of the instrument may be recovered from the Employee.
In the case of any damage to the laptop due to employee’s negligence/ misuse, the cost of the damage would be recovered from the employee. If the damage is irreparable then the cost of the Laptop would be recovered.
The company reserves the sole right to cancel the eligibility to have an company Laptop at any time without giving any prior notice
While returning the Laptop the employee will power on in front of the SA*, in order to ensure that the Laptop is in working order with all applications working properly.
NOTE: The IT department is responsible for determining market value and/or damages, and for the collection of money, if necessary.
SA* - System Administrator
In signing below, I understand and agree to the terms and conditions mentioned in the above Policy.
Signature of the Employee Date:
System Administrator Sign
Regards
Vipin:icon1::icon1:
From India, New Delhi
32Here is the laptop policy format mentioned below:-
Policy objective
To ensure proper management, usage and security of the laptops issued to Employees of ------- (company name).
Application
This policy applies to all those employees who have been issued a Laptop.
Eligibility
Laptops will be allocated to users based upon job responsibilities, demonstrated need and solely by the Managements discretion.
Criteria for selection
• Employees who travel very frequently as a part of their job(Ex: Sales)
• Employees who heavily use computer during their business meetings, presentations and after office hours.
• Employees who need to use computers on a support call to install, test or for Demo purposes.
Approval process
All requests for employee Laptops must go through an approval process that will involve approval from the HOD and the Director. The applicant must first secure approval from the department head, who will submit this request via Email to the System Administrator. The System Administrator forwards the request and his recommendation to the Director for final approval.
After acquiring approval, orders for laptops must be processed through Systems Administrator. The Laptop must be a configuration; model and brand approved by the company and must meet or exceed standard specifications.
The process for turning in and receiving Laptop is documented through the completion and signing the appropriate Form by the employee as well as the SA*.
Following are the terms and conditions that apply to employees who are issued a Laptop:
Ownership of the Laptop will reside with the company and the same shall be returned to the company upon resignation by\termination of the employee.
It is the employee’s responsibility to take appropriate precautions to prevent damage to or loss/theft of the Laptop.
The Laptop will be configured with a standard suite of programs that are appropriate for the type of computer that the employee receives based upon company software standards. It is also possible that other applications will be provided to the employee by the company based on their professional needs or the requirements of the Laptop.
The laptop would be submitted to the systems administrator during any long-term absences (1 months or more), unless the employee gets an approval from the Director.
The Employee may not download games, entertainment software, sexist, obscene materials or personal finance software on the company owned laptop.
The Employee is responsible for maintaining monthly backup files of their Laptop as an added precaution against data loss.
To ensure that virus protection and other security patches are current, users must take responsibility that security updates are done on the Laptops on regular basis.
Employee is responsible for the loss of the laptop if they do not follow company policy for safeguarding it on the premises or if they lose it outside of the building and hence the cost of the instrument may be recovered from the Employee.
In the case of any damage to the laptop due to employee’s negligence/ misuse, the cost of the damage would be recovered from the employee. If the damage is irreparable then the cost of the Laptop would be recovered.
The company reserves the sole right to cancel the eligibility to have an company Laptop at any time without giving any prior notice
While returning the Laptop the employee will power on in front of the SA*, in order to ensure that the Laptop is in working order with all applications working properly.
NOTE: The IT department is responsible for determining market value and/or damages, and for the collection of money, if necessary.
SA* - System Administrator
In signing below, I understand and agree to the terms and conditions mentioned in the above Policy.
Signature of the Employee Date:
System Administrator Sign
Regards
Vipin:icon1::icon1:
From India, New Delhi
Hi Vipin,
Thanx a billions for sharing such a wonderful information...!
If possible, please share some information about "Transport Reimbursement" for 2 & 4 wheelers, and do we need to give handset also along with the SIM, or it totally depends on the company!!
Can you please share something related to Telephone reimbursement policy as well...!!
Regards,
Ram
H.R
:icon1:
From India, Mumbai
Thanx a billions for sharing such a wonderful information...!
If possible, please share some information about "Transport Reimbursement" for 2 & 4 wheelers, and do we need to give handset also along with the SIM, or it totally depends on the company!!
Can you please share something related to Telephone reimbursement policy as well...!!
Regards,
Ram
H.R
:icon1:
From India, Mumbai
Hi Vipin,
Warm Greetings for You!
My email id:
If possible, please share your contact details incase if I need your further help on this regard.
Thanx a lot again!
Regards,
Ram:)
From India, Mumbai
Warm Greetings for You!
My email id:
If possible, please share your contact details incase if I need your further help on this regard.
Thanx a lot again!
Regards,
Ram:)
From India, Mumbai
Dear,
Below is the format of Mobile Phone Policy.
Mobile Phone Policy
OBJECTIVE
This policy is designed to provide Mobile / Hand Phone subsidy to all key functionaries of the organization, to empower them in attending official exigencies.
APPLICABILITY
v Employees at the level of executive of special duties, Manager and above.
v Employees who by virtue of their function have a constant need to be in contact with other employees and to attend external employees or office work through mobile phone.
ELIGIBILITY
v An employee is eligible for mobile phone subsidy and charges will be borne partly by the company.
v Charges – rental / official calls as declared by the employee will qualify for the subsidy (Personal calls has to borne by the employee only).
OPERATIVE GUIDELINES
v X Co will not arrange for any telephone or cell phone or internet at homes for any employee of the company.
v Where providing of such facility is warranted, CMD, CEO & COO’s formal approval will be sought.
v Finance will be responsible for processing of and payment of claims as per the policy and as per the declaration of the individuals.
v The claim will be reimbursed within 10 working days from the date of submission to finance.
v In instance where the employee is on an official assignment abroad beyond 3 months duration; the subsidy will not be applicable after 3 months of proceeding on the assignment.
v The employee should own a mobile phone Instrument / Handset (the company will not provide).
v If any employee makes official tour either National or International he/she has to change their connection .Failing to adhere to the above condition, Finance department will be authorized to pay only for the calls that are made in first three days and rest has to be borne by the employee only.
v The total expenses on mobile phone claim can not exceed the limits as given below:
1. Sr. Mgr and Above : up to Rs 1,000/-Per Month
2. Managers up to Rs. 750/- Per Month
3. Executive up to Rs. 350/-Per Month
In addition for Sr. Managers and above categories of employees –
v On the declaration of official usage, mobile expenses in excess of approved limits per month will be reimbursed on approval from their reporting Manager and HR.
v This means, based on the positional demand, the categories of employees use their mobile phones extensively to transact official business with various internal / external agencies; and if the bill amount on their mobile connection is more than approved limits in any month, they need to declare the official usage to get the same reimbursed by the company.
v If the mobile charges are well within approved limits per month, the above limit will conveniently cover for the actual official usage of mobile phone which does not include the personal calls of all employees.
MOBILE PHONE ON TEMPORARY BASIS:
Where an employee is not eligible for a mobile phone as per the eligibility norms, the CMD, CEO or COO can approve for reimbursement of mobile phone expenses up to Rs. 500/- (Including monthly rental and all official calls) for employees below manager.
The employee to be eligible should fulfill the following condition. The reimbursement will be on actual basis, for any additional calls made and identified / declared as official calls
Policy Approved By (With date):
Chairman &Managing Director Chief Executive Officer
Chief Operating Officer
This policy becomes effective from:
The next review date:
Policy Designed by:
Regards
Vipin:icon1::icon1:
From India, New Delhi
Below is the format of Mobile Phone Policy.
Mobile Phone Policy
OBJECTIVE
This policy is designed to provide Mobile / Hand Phone subsidy to all key functionaries of the organization, to empower them in attending official exigencies.
APPLICABILITY
v Employees at the level of executive of special duties, Manager and above.
v Employees who by virtue of their function have a constant need to be in contact with other employees and to attend external employees or office work through mobile phone.
ELIGIBILITY
v An employee is eligible for mobile phone subsidy and charges will be borne partly by the company.
v Charges – rental / official calls as declared by the employee will qualify for the subsidy (Personal calls has to borne by the employee only).
OPERATIVE GUIDELINES
v X Co will not arrange for any telephone or cell phone or internet at homes for any employee of the company.
v Where providing of such facility is warranted, CMD, CEO & COO’s formal approval will be sought.
v Finance will be responsible for processing of and payment of claims as per the policy and as per the declaration of the individuals.
v The claim will be reimbursed within 10 working days from the date of submission to finance.
v In instance where the employee is on an official assignment abroad beyond 3 months duration; the subsidy will not be applicable after 3 months of proceeding on the assignment.
v The employee should own a mobile phone Instrument / Handset (the company will not provide).
v If any employee makes official tour either National or International he/she has to change their connection .Failing to adhere to the above condition, Finance department will be authorized to pay only for the calls that are made in first three days and rest has to be borne by the employee only.
v The total expenses on mobile phone claim can not exceed the limits as given below:
1. Sr. Mgr and Above : up to Rs 1,000/-Per Month
2. Managers up to Rs. 750/- Per Month
3. Executive up to Rs. 350/-Per Month
In addition for Sr. Managers and above categories of employees –
v On the declaration of official usage, mobile expenses in excess of approved limits per month will be reimbursed on approval from their reporting Manager and HR.
v This means, based on the positional demand, the categories of employees use their mobile phones extensively to transact official business with various internal / external agencies; and if the bill amount on their mobile connection is more than approved limits in any month, they need to declare the official usage to get the same reimbursed by the company.
v If the mobile charges are well within approved limits per month, the above limit will conveniently cover for the actual official usage of mobile phone which does not include the personal calls of all employees.
MOBILE PHONE ON TEMPORARY BASIS:
Where an employee is not eligible for a mobile phone as per the eligibility norms, the CMD, CEO or COO can approve for reimbursement of mobile phone expenses up to Rs. 500/- (Including monthly rental and all official calls) for employees below manager.
The employee to be eligible should fulfill the following condition. The reimbursement will be on actual basis, for any additional calls made and identified / declared as official calls
Policy Approved By (With date):
Chairman &Managing Director Chief Executive Officer
Chief Operating Officer
This policy becomes effective from:
The next review date:
Policy Designed by:
Regards
Vipin:icon1::icon1:
From India, New Delhi
Dear All,
This is regarding the lap top top policy that are being discusseed in this forum.
The concept and main objective of whole set of procedures and regulations is to use technology and prevent misuse under normal circumstances involving people and materials in any organisation.
The policy should have the do's and don'ts specifically.
1. The usage lap top policy in holidays and while on long leave.
2. The measures adopted for claiming damage to the parts of the instrument during accident or wear and tear.
3. The detailed procedures to take or bring in the lap top computer inside the office during the holidays.
4. The security documents, papers and registers to be maintained in the security department.
5. The security measures followed for the outsiders when they bring in the lap top for legitimate purpose.
6. The preventive measures to be followed for the employees who are regulars.
7. The steps to prevent and regulate the usage of the lap top by the people especially outsourced who are to be there for a short period only; e.g project related staff whose presence is essential.
8. The detailed steps to retrieve the lap top when lost during transit.
9. The detailed procedures to follow when it is alleged to have been stolen or lost under the indifferent circumstances.
10. Measures to adopt when some highly respected employee whatever may be the title resigns suddenly or with notice.
12. HR intervention when the loss is due to wilful neglience of the employees.
13. Steps to protect the sensitive inormation/designs/formulas/pattern when they are stored and accessed through the lap top.
In my experience the lop policy will find it's loopholes and lapses only when there is a reported damage or loss to the company.
Take care of this too.
Bye.
Management Information Resources Auditors.
V. Rangarajan.
From India, Pune
This is regarding the lap top top policy that are being discusseed in this forum.
The concept and main objective of whole set of procedures and regulations is to use technology and prevent misuse under normal circumstances involving people and materials in any organisation.
The policy should have the do's and don'ts specifically.
1. The usage lap top policy in holidays and while on long leave.
2. The measures adopted for claiming damage to the parts of the instrument during accident or wear and tear.
3. The detailed procedures to take or bring in the lap top computer inside the office during the holidays.
4. The security documents, papers and registers to be maintained in the security department.
5. The security measures followed for the outsiders when they bring in the lap top for legitimate purpose.
6. The preventive measures to be followed for the employees who are regulars.
7. The steps to prevent and regulate the usage of the lap top by the people especially outsourced who are to be there for a short period only; e.g project related staff whose presence is essential.
8. The detailed steps to retrieve the lap top when lost during transit.
9. The detailed procedures to follow when it is alleged to have been stolen or lost under the indifferent circumstances.
10. Measures to adopt when some highly respected employee whatever may be the title resigns suddenly or with notice.
12. HR intervention when the loss is due to wilful neglience of the employees.
13. Steps to protect the sensitive inormation/designs/formulas/pattern when they are stored and accessed through the lap top.
In my experience the lop policy will find it's loopholes and lapses only when there is a reported damage or loss to the company.
Take care of this too.
Bye.
Management Information Resources Auditors.
V. Rangarajan.
From India, Pune
Hi Anuj,
Mobile phone reimbursement can be paid as per the slabs:
Executive to Sr Executive- Rs. 500/month
Asst Manager-Manager - Rs. 1000/month
Sr Manager & above-Rs.1750/month
Four wheeler reimbursement is paid @Rs. 6 per km. Two wheeler reimbursement is paid @rs. 3 per km.
Regards,
Ranjit
From India, Mumbai
Mobile phone reimbursement can be paid as per the slabs:
Executive to Sr Executive- Rs. 500/month
Asst Manager-Manager - Rs. 1000/month
Sr Manager & above-Rs.1750/month
Four wheeler reimbursement is paid @Rs. 6 per km. Two wheeler reimbursement is paid @rs. 3 per km.
Regards,
Ranjit
From India, Mumbai
Hi Vipin,
I am Anitha here, working with a HR consultancy called Cambio Consuling, based out of Banglaore. We are catering to most of the Multinational Comapnies, we have very good database on all the domains.
We are not charging anything it is free of cost for first 2 joinees.
Kindly let me know if you are interestesd with our service,
if you are interested kindly do mail me to :
Thanks
Anitha
From India, Bangalore
I am Anitha here, working with a HR consultancy called Cambio Consuling, based out of Banglaore. We are catering to most of the Multinational Comapnies, we have very good database on all the domains.
We are not charging anything it is free of cost for first 2 joinees.
Kindly let me know if you are interestesd with our service,
if you are interested kindly do mail me to :
Thanks
Anitha
From India, Bangalore
Community Support and Knowledge-base on business, career and organisational prospects and issues - Register and Log In to CiteHR and post your query, download formats and be part of a fostered community of professionals.
Mobile Phone Policy.doc
Mobile phone and our life-funny.ppt
MOBILE PHONE NUMBERING SYSTEM INDIA.xls