Dear respected sir/ madam, How to make minutes of meeting - Can you send me the format in XLS? Plz do the needful to me
From India, Bangalore
5From India, Bangalore
There are many, many different formats and ways of taking minutes of meetings.
First and foremost, you need to decide how formal the meetings are and what level of information is required. Is there a legal requirement? Is is just an informal meeting?
The chairperson of the meeting should advise what level of documentation is required.
At the very least, you can follow the meeting agenda and note such things as:
Date and time of meeting
Chairperson
Attendees
Brief description of points discussed
Note all action points and person responsible for following up those actions
There is a tendency now to keep minute taking to a minimum, as it is not an easy task, nor do people bother reading reams of irrelevant babble that goes on in most meetings.
The most important thing is to accurately record the actions that come from the meeting, the people responsible for implementing those actions, and the dates or timelines.
If you are unsure of something, always defer to the Chairperson, and ask for clarification, or seek advice on exactly what needs to be recorded.
By recording action points, the next meeting knows what needs to be discussed and what progress has been made.
If your organisation is just having meetings for the sake of having meetings, then that is another issue. Taking minutes of time wasting meetings is a useless activity, and your time is better spent on more productive tasks.
If anyone wants a more comprehensive report of a meeting, I suggest you take a mini digital recorder to the meeting and record it. Then send the tape to a transcriber for typing into a verbatim report.
From Australia, Melbourne
First and foremost, you need to decide how formal the meetings are and what level of information is required. Is there a legal requirement? Is is just an informal meeting?
The chairperson of the meeting should advise what level of documentation is required.
At the very least, you can follow the meeting agenda and note such things as:
Date and time of meeting
Chairperson
Attendees
Brief description of points discussed
Note all action points and person responsible for following up those actions
There is a tendency now to keep minute taking to a minimum, as it is not an easy task, nor do people bother reading reams of irrelevant babble that goes on in most meetings.
The most important thing is to accurately record the actions that come from the meeting, the people responsible for implementing those actions, and the dates or timelines.
If you are unsure of something, always defer to the Chairperson, and ask for clarification, or seek advice on exactly what needs to be recorded.
By recording action points, the next meeting knows what needs to be discussed and what progress has been made.
If your organisation is just having meetings for the sake of having meetings, then that is another issue. Taking minutes of time wasting meetings is a useless activity, and your time is better spent on more productive tasks.
If anyone wants a more comprehensive report of a meeting, I suggest you take a mini digital recorder to the meeting and record it. Then send the tape to a transcriber for typing into a verbatim report.
From Australia, Melbourne
Tips to follow while writing minutes of the meetings:
01. Parties to the meeting
02. Date , time and venue of the meeting
03. topics that are discussed in the meeting and out come of the meeting point wise. What you have agreed and what other party is agreed.
04. Signatories to the meetings of the meeting.
Regards,
Mahesh
From India, Hyderabad
01. Parties to the meeting
02. Date , time and venue of the meeting
03. topics that are discussed in the meeting and out come of the meeting point wise. What you have agreed and what other party is agreed.
04. Signatories to the meetings of the meeting.
Regards,
Mahesh
From India, Hyderabad
Dear Hari Babu Greetings for the day, Enclosing the formate in word formate for the reference, hope this will satisfy your need. Thanks & Regards, From, Sumit Kumar Saxena
From India, Ghaziabad
From India, Ghaziabad
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