how to prepare the letter while issuing mobiles phones and sims to the employees and the exact content to be written in the letter
From India, Delhi
From India, Delhi
Dear 
,
You may write the letter all by yourself and then ask to verify it. I'm sure most of our seniors here would love this process, coz it not gives you immense learning but also intensifies your thought with confidence.
Also, what level are you considering to arrange mobiles? All employees like executives may not be elgible for mobiles rather sim card is exceptional. Pls carify with your management.
Besides, please find the letter format as desired by you -
Date:
To : Name of the employee
Company : Name
Dear Mr. Name,
Sub: Issuing Mobile & Sim card – reg.
With reference to the captioned subject, the Management has decided to provide you with mobile and sim services under closed user group connection for the position that you have joined with us. Your designation allows us to provide with [Model of the phone] allotted by the company. The company bears only the rental allotted to your usage and any excess of the limit shall be rendered from your salary.
In case of loss / damage of the handset, you shall be required to replace the handset at your own cost. At the time of leaving the services of the Company, you will have to return this handset and sim card to the undersigned of the Company.
Yours Faithfully,
For COMPANY NAME
SIGNATURE OF THE AUTHORIZED PERSONNEL
HR DEPT
Hope this helps you as your draft letter.
From India, Visakhapatnam
990You may write the letter all by yourself and then ask to verify it. I'm sure most of our seniors here would love this process, coz it not gives you immense learning but also intensifies your thought with confidence.
Also, what level are you considering to arrange mobiles? All employees like executives may not be elgible for mobiles rather sim card is exceptional. Pls carify with your management.
Besides, please find the letter format as desired by you -
Date:
To : Name of the employee
Company : Name
Dear Mr. Name,
Sub: Issuing Mobile & Sim card – reg.
With reference to the captioned subject, the Management has decided to provide you with mobile and sim services under closed user group connection for the position that you have joined with us. Your designation allows us to provide with [Model of the phone] allotted by the company. The company bears only the rental allotted to your usage and any excess of the limit shall be rendered from your salary.
In case of loss / damage of the handset, you shall be required to replace the handset at your own cost. At the time of leaving the services of the Company, you will have to return this handset and sim card to the undersigned of the Company.
Yours Faithfully,
For COMPANY NAME
SIGNATURE OF THE AUTHORIZED PERSONNEL
HR DEPT
Hope this helps you as your draft letter.
From India, Visakhapatnam
Hello 
As rightly pointed out by Sharmila Das it would have been more appropriate
if you had made a draft yourself and then asked the opinion of others.
Please do not shy away in making an attempt for fear of making a mistake or being ridiculed.
This forum is to promote Awareness and Learning all the time.
It is really nice that Sharmila Das has presented you with a draft.
Some more additions could be as under.
1.0 Please mention whether everyone would be provided with the same model or it changes with hierarchy.
2.0 Some companies insist on the usage - strictly for official use only.
3.0 Extension of STD and ISD facility.
4.0 Some set a bill amount limit.
5.0 Some specify for calls , SMS messages separately.
6.0 What happens if some one looses a mobile
7.0 What will be replacement period, if any.
8.0 Self certification of the bills for higher cadres.
9.0 Some companies adopt the policy of a flat, say,10% deduction of the total charges.
10.0 Misuse of mobile say for any immoral purpose, Anti National interest etc would entail severe Punishment besides the National Laws.
So even now you can combine both the replies received, add your own and put up a draft for others to improve upon.
V.Raghunathan
From India
As rightly pointed out by Sharmila Das it would have been more appropriate
if you had made a draft yourself and then asked the opinion of others.
Please do not shy away in making an attempt for fear of making a mistake or being ridiculed.
This forum is to promote Awareness and Learning all the time.
It is really nice that Sharmila Das has presented you with a draft.
Some more additions could be as under.
1.0 Please mention whether everyone would be provided with the same model or it changes with hierarchy.
2.0 Some companies insist on the usage - strictly for official use only.
3.0 Extension of STD and ISD facility.
4.0 Some set a bill amount limit.
5.0 Some specify for calls , SMS messages separately.
6.0 What happens if some one looses a mobile
7.0 What will be replacement period, if any.
8.0 Self certification of the bills for higher cadres.
9.0 Some companies adopt the policy of a flat, say,10% deduction of the total charges.
10.0 Misuse of mobile say for any immoral purpose, Anti National interest etc would entail severe Punishment besides the National Laws.
So even now you can combine both the replies received, add your own and put up a draft for others to improve upon.
V.Raghunathan
From India
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Draft receipt for receiving company mobile phones.doc
Mobile Phones.pps