Dear All,
Please advice whether an AM-HR can sign the offer letter/appointment letter of an ASM-Sales or not. I am working & faced this issue in my organization. There is no other HR except me in the firm & i am handling the overall HR department of corporate office.
Your suggestion would certainly help me know my authority in terms of an HR proffesional.
Warm Regards
Sumiksha
2Please advice whether an AM-HR can sign the offer letter/appointment letter of an ASM-Sales or not. I am working & faced this issue in my organization. There is no other HR except me in the firm & i am handling the overall HR department of corporate office.
Your suggestion would certainly help me know my authority in terms of an HR proffesional.
Warm Regards
Sumiksha
it depends on the policy of the company. If the company has a policy that the Head of the Concerned department is authorised to sign the appointment or offer letter then hr will not have the roll but usually as seen in many successful and big organisations that this is done by the HR Department. some companies reserve this authority to Director of a particular department/ Managing Director/ CEO etc.
please be clear about the policy followed by your company in this regard and follow the same.
From India, Delhi
please be clear about the policy followed by your company in this regard and follow the same.
From India, Delhi
Dear Sumiksha,
In my last job I used to sign offer letters,exp.,& relieving letters at all levels even my designation is Sr. Executive-HR(Core) as I was taking care all core HR (post recruitment) activites in the company. Our HR manager used to sign on appointment letters.
Your reporting authorities in the company are better persons to guide you in this regard as responsibilities allocation varies from orgnization to organization.
From India, Pune
In my last job I used to sign offer letters,exp.,& relieving letters at all levels even my designation is Sr. Executive-HR(Core) as I was taking care all core HR (post recruitment) activites in the company. Our HR manager used to sign on appointment letters.
Your reporting authorities in the company are better persons to guide you in this regard as responsibilities allocation varies from orgnization to organization.
From India, Pune
The person who issues the appointment letter becomes the Appointing authority, in other words the disciplinary authority. So unless you are the disciplinary authority you are not competent to issue the appointment. But there is a way out. You can take the approval of the competent authority and issue the letter stating that this issues with the approval of the competent authority. This would be the proper procedure.
Regards
KK
From India, Bhopal
Regards
KK
From India, Bhopal
Get a Board Resolution passed empowering/authorizing you to Employ, Appoint, Terminate, Dismiss, sign legal documents on behalf of the Company etc...and then go ahead and sign the Appointment Letter.
Vasant Nair
From India, Mumbai
Vasant Nair
From India, Mumbai
Progressive and Professional organizations have a document mentioning the authorities, powers and limits of each designation. Anybody occupying that particular designation has those powers and authorities. This document is reviewed and amended from time to time as per needs and circumstances.
This document can be very exhaustive and detail just to give you example:
Who can sign cheques ( there could be sub limits Upto Rs. 10000, upto Rs. 50000 etc.)
Who can sign Purchase Order
Who can authorize Plant Shut Down for maintenance etc.
Who can sign appointment Ltrs. For which positions and which grades.
Who can sign and approve leave/s
You can introduce such document in your company. If not for entire company, at least for HR Dept.
Point is you will have to take initiative to introduce and implement systems and processes if they are not in place. There is no harm and nothing wrong if Asst. Manager signs important documents but make sure that he is formally given that authority and everyone in the organization is aware of this thru the authentic document approved by management.
Thanks & Regards
From India, Pune
This document can be very exhaustive and detail just to give you example:
Who can sign cheques ( there could be sub limits Upto Rs. 10000, upto Rs. 50000 etc.)
Who can sign Purchase Order
Who can authorize Plant Shut Down for maintenance etc.
Who can sign appointment Ltrs. For which positions and which grades.
Who can sign and approve leave/s
You can introduce such document in your company. If not for entire company, at least for HR Dept.
Point is you will have to take initiative to introduce and implement systems and processes if they are not in place. There is no harm and nothing wrong if Asst. Manager signs important documents but make sure that he is formally given that authority and everyone in the organization is aware of this thru the authentic document approved by management.
Thanks & Regards
From India, Pune
Dear All,
Have throuroghly gone thru your comments on the above concern.
But there is no other HR in the company except me. I have joined this organization some time back only & this issue got created by the sales head for a new joining in his dept(ASM) as discussed.
Since there are no pre-defined systems, hence i tried to do it on my own. But i was been hindered by some people in the organization from doing so.
Plz suggest...
warm regards
sumiksha
Have throuroghly gone thru your comments on the above concern.
But there is no other HR in the company except me. I have joined this organization some time back only & this issue got created by the sales head for a new joining in his dept(ASM) as discussed.
Since there are no pre-defined systems, hence i tried to do it on my own. But i was been hindered by some people in the organization from doing so.
Plz suggest...
warm regards
sumiksha
As rightly mentioned by KK you can sign offer etc letters but until and unless an authorization is given to you you are not supposed to sign the appointment letter because once you have given authorization then you are ultimately the disciplinery authority etc., etc., even in some case you have to attend the courts as a disciplinery authority / on behalf of management hence pl. obtain necessary approvals and sign.
If authority is awarded to you then there is no bar that whether you are signing for an Assistant Manager or a General Manager as you will become Authorized Signatory normally this is with the Board's approval.
Regards - kameswarao
From India, Hyderabad
If authority is awarded to you then there is no bar that whether you are signing for an Assistant Manager or a General Manager as you will become Authorized Signatory normally this is with the Board's approval.
Regards - kameswarao
From India, Hyderabad
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