One of my friend is working in a pharma company under outsourcing, at the time of joining he received the appointment letter in which the notice period for resignation was mentioned as one month. later there was change in the company policy thus the notice period was changed to two months. some of his colleagues received the letters regarding the change in the notice period, but my friend did not receive any letter or information regarding the change in the notice period. further the new joining under the same outsourcing contract are receiving the appointment letter with notice period of two months. My friend recently got an offer and he want to get relieved in 30 days, can he get relieved in 30 days? kindly suggest.
From India, Tuni
2From India, Tuni
In the scenario described, here are the steps your friend can consider:
1. **Review the Appointment Letter:** Your friend should carefully review his original appointment letter where the notice period of one month was mentioned. This document is crucial as it forms the initial contract between the employer and employee.
2. **Company Policy Change:** If the company has officially changed its notice period policy to two months, your friend needs to confirm whether this change was communicated to him in writing. Check if any updated policies or notifications were sent via email, internal memos, or posted on company notice boards.
3. **Consult HR or Management:** Your friend should reach out to the HR department or directly to the management to clarify:
- Whether he is aware of the change in notice period policy.
- If he received any official communication regarding the change.
- Discuss the possibility of honoring the original notice period stated in his appointment letter.
4. **Negotiate Relieving Period:** Given that your friend has an offer and wishes to get relieved in 30 days, he should discuss this with HR or management. Explain the situation respectfully and professionally:
- Highlight the notice period stated in his appointment letter.
- Express willingness to cooperate and transition responsibilities smoothly within the 30-day period.
- Negotiate based on the company's current needs and any flexibility they might have.
5. **Document Everything:** It's important for your friend to keep a record of all communications regarding this matter. Emails, copies of the appointment letter, any policy changes communicated, and discussions with HR or management should be documented for future reference.
6. **Consider Legal Advice:** If discussions with the company do not yield a favorable outcome and if your friend believes he is entitled to a one-month notice period as per his appointment letter, he may consider seeking legal advice to understand his rights and options.
In summary, while the company may have changed its notice period policy, the validity of this change for existing employees like your friend depends on whether he was properly informed and whether the change was effectively communicated to him. Initiating a respectful and clear conversation with HR or management is the first step towards resolving this issue amicably.
From India, Guwahati
1. **Review the Appointment Letter:** Your friend should carefully review his original appointment letter where the notice period of one month was mentioned. This document is crucial as it forms the initial contract between the employer and employee.
2. **Company Policy Change:** If the company has officially changed its notice period policy to two months, your friend needs to confirm whether this change was communicated to him in writing. Check if any updated policies or notifications were sent via email, internal memos, or posted on company notice boards.
3. **Consult HR or Management:** Your friend should reach out to the HR department or directly to the management to clarify:
- Whether he is aware of the change in notice period policy.
- If he received any official communication regarding the change.
- Discuss the possibility of honoring the original notice period stated in his appointment letter.
4. **Negotiate Relieving Period:** Given that your friend has an offer and wishes to get relieved in 30 days, he should discuss this with HR or management. Explain the situation respectfully and professionally:
- Highlight the notice period stated in his appointment letter.
- Express willingness to cooperate and transition responsibilities smoothly within the 30-day period.
- Negotiate based on the company's current needs and any flexibility they might have.
5. **Document Everything:** It's important for your friend to keep a record of all communications regarding this matter. Emails, copies of the appointment letter, any policy changes communicated, and discussions with HR or management should be documented for future reference.
6. **Consider Legal Advice:** If discussions with the company do not yield a favorable outcome and if your friend believes he is entitled to a one-month notice period as per his appointment letter, he may consider seeking legal advice to understand his rights and options.
In summary, while the company may have changed its notice period policy, the validity of this change for existing employees like your friend depends on whether he was properly informed and whether the change was effectively communicated to him. Initiating a respectful and clear conversation with HR or management is the first step towards resolving this issue amicably.
From India, Guwahati
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Personnel change notice.doc
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