Help me to give a letter warning for not following instruction by supervisor
From Philippines, Cebu City
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From Philippines, Cebu City
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Dear Danzel,
You have asked for help in writing a warning letter. The heading of your post is longer than the main body of the post. However, the details provided are inadequate. Please confirm to us:
a) What was the occasion? Why was the employee assigned duties in the reception bay?
b) Was it a temporary assignment or a permanent transfer?
c) What is the nature of the employee's duties? Is working in a reception bay area part of their responsibilities?
d) How were the instructions communicated? Was it verbal or written?
e) Since the employee did not work in the reception bay, what were the consequences? Was there embarrassment to the company's top officials? Did the company suffer any losses?
f) Is the supervisor empowered to allocate duties in the reception bay area?
g) Was the employee questioned for not working in the reception bay area? What was their response? Where did they work at that time? Did any other supervisor or manager give them instructions to work elsewhere?
Unless we know the complete facts of the case, it will not be fair on the part of the members of this forum to provide you with a draft of the warning letter.
Thanks,
Dinesh Divekar
From India, Bangalore
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8227You have asked for help in writing a warning letter. The heading of your post is longer than the main body of the post. However, the details provided are inadequate. Please confirm to us:
a) What was the occasion? Why was the employee assigned duties in the reception bay?
b) Was it a temporary assignment or a permanent transfer?
c) What is the nature of the employee's duties? Is working in a reception bay area part of their responsibilities?
d) How were the instructions communicated? Was it verbal or written?
e) Since the employee did not work in the reception bay, what were the consequences? Was there embarrassment to the company's top officials? Did the company suffer any losses?
f) Is the supervisor empowered to allocate duties in the reception bay area?
g) Was the employee questioned for not working in the reception bay area? What was their response? Where did they work at that time? Did any other supervisor or manager give them instructions to work elsewhere?
Unless we know the complete facts of the case, it will not be fair on the part of the members of this forum to provide you with a draft of the warning letter.
Thanks,
Dinesh Divekar
From India, Bangalore
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Hi,
Yes, more details and background of the incident are required, as rightly pointed out by Mr. Dinesh Divekar. Whether the employee indulged in such act for the first time or on multiple occasions? Whether any verbal/written warning letter has already been issued? The above information is required to make the warning letter more precise.
In general, when an employee refuses to perform a necessary job task when ordered to do so, it amounts to insubordination.
Please refer to the below. You may edit as per your requirement. Prepared based on your limited inputs.
Warning Letter without Prejudice
To Mr. [Employee's Name] Emp No. Dept Company Name
Dear Mr. [Employee's Last Name],
It has been brought to our notice that on [date], you were instructed by your immediate superior to work in the Reception Bay Area, whereas you ignored the instructions of your superior and failed to report to the Reception Bay area. The above act of yours amounts to insubordination as per the rules and regulations applicable to this organization.
You have already been verbally warned and advised by your superior on multiple occasions to obey the instructions of your immediate superior, which you have not taken seriously.
You are hereby severely warned for your above act of insubordination. Please note that your work performance and behavioral pattern on the work front will be observed closely, and you are hereby warned to realign your attitude towards your superior, failing which disciplinary action will be initiated against you.
For [Company Name],
[Signatory]
From India, Madras
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Yes, more details and background of the incident are required, as rightly pointed out by Mr. Dinesh Divekar. Whether the employee indulged in such act for the first time or on multiple occasions? Whether any verbal/written warning letter has already been issued? The above information is required to make the warning letter more precise.
In general, when an employee refuses to perform a necessary job task when ordered to do so, it amounts to insubordination.
Please refer to the below. You may edit as per your requirement. Prepared based on your limited inputs.
Warning Letter without Prejudice
To Mr. [Employee's Name] Emp No. Dept Company Name
Dear Mr. [Employee's Last Name],
It has been brought to our notice that on [date], you were instructed by your immediate superior to work in the Reception Bay Area, whereas you ignored the instructions of your superior and failed to report to the Reception Bay area. The above act of yours amounts to insubordination as per the rules and regulations applicable to this organization.
You have already been verbally warned and advised by your superior on multiple occasions to obey the instructions of your immediate superior, which you have not taken seriously.
You are hereby severely warned for your above act of insubordination. Please note that your work performance and behavioral pattern on the work front will be observed closely, and you are hereby warned to realign your attitude towards your superior, failing which disciplinary action will be initiated against you.
For [Company Name],
[Signatory]
From India, Madras
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Just adding to the contribution of the learned seniors in this thread, please note the following two:
1. Please cite the clause number for the 'misconduct' in the Staff Manual.
2. Since 'warning' itself is a form of punishment, kindly avoid using that word alone.
From India, Chennai
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1. Please cite the clause number for the 'misconduct' in the Staff Manual.
2. Since 'warning' itself is a form of punishment, kindly avoid using that word alone.
From India, Chennai
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