Hi, Myself, Jinsy, working as an HR Executive cum Admin in an IT Firm. Can anybody suggest some fruitful movements toward making the department more efficient? Meaning, on what aspects should I concentrate to enhance productivity?
Looking forward to your favorable response....
From India, Kochi
Looking forward to your favorable response....
From India, Kochi
First, list out all your tasks and their periodicity.
List all laws your company is required to comply with from an HR perspective, such as Minimum wages, ESIC, PF, etc.
Create a month-wise chart of HR events and then proceed to ensure that everything goes as per schedule.
Obtain copies of the laws applicable to your HR department and check if there are any important aspects you might be overlooking.
You must thoroughly understand the requirements of your job and how your activities align with the overall operations of the factory/office/establishment. With experience, you can streamline your work.
From India, Pune
List all laws your company is required to comply with from an HR perspective, such as Minimum wages, ESIC, PF, etc.
Create a month-wise chart of HR events and then proceed to ensure that everything goes as per schedule.
Obtain copies of the laws applicable to your HR department and check if there are any important aspects you might be overlooking.
You must thoroughly understand the requirements of your job and how your activities align with the overall operations of the factory/office/establishment. With experience, you can streamline your work.
From India, Pune
Dear Jinsy,
Employee productivity is complex and depends on the motivation of workers, culture of interdependence and cooperation, quality of the machines they use (servers and computers in your case), quality of the raw materials they use (not applicable to you), leadership qualities of the managers, their job knowledge, remuneration as per market standards, and so on.
The second thing for you to do is to conduct time and motion studies. Study the cycle time for each process. Find out whether any process is redundant and whether any resources are idle during working hours.
Thirdly, consider multi-skilling as another method of improving productivity.
Encourage suggestions from the employees as a fourth point. Many good suggestions come from employees themselves to improve systems or processes.
Fifthly, employee productivity also depends on their empowerment. If employees are constrained, how can they be productive?
Lastly, productivity improvement depends on productivity measurement. How do you measure their productivity? On what parameters do you measure their productivity? Is personal productivity linked to the department's productivity, and is the department's productivity linked to the organization's productivity?
There are many questions associated with your post. Feel free to call for further clarification.
Thanks,
Dinesh V Divekar
From India, Bangalore
Employee productivity is complex and depends on the motivation of workers, culture of interdependence and cooperation, quality of the machines they use (servers and computers in your case), quality of the raw materials they use (not applicable to you), leadership qualities of the managers, their job knowledge, remuneration as per market standards, and so on.
The second thing for you to do is to conduct time and motion studies. Study the cycle time for each process. Find out whether any process is redundant and whether any resources are idle during working hours.
Thirdly, consider multi-skilling as another method of improving productivity.
Encourage suggestions from the employees as a fourth point. Many good suggestions come from employees themselves to improve systems or processes.
Fifthly, employee productivity also depends on their empowerment. If employees are constrained, how can they be productive?
Lastly, productivity improvement depends on productivity measurement. How do you measure their productivity? On what parameters do you measure their productivity? Is personal productivity linked to the department's productivity, and is the department's productivity linked to the organization's productivity?
There are many questions associated with your post. Feel free to call for further clarification.
Thanks,
Dinesh V Divekar
From India, Bangalore
Empower employees. Train employees. Ensure they are compensated rightly and timely. Make sure that employees are aware of the organization's goals and their importance. Make them feel the ownership of their responsibility through clear instructions and understanding. Also, make them aware of how things will impact adversely if not performed well. As a leader, be with them and involve them; do not micromanage. Set an example for them. Discipline is the first step towards productivity.
From India, Vadodara
From India, Vadodara
Hi,
Being there for employees is most important. Make them feel that you are part of them. Responding on time and giving them solutions or finding answers to their queries will help you make your place among employees.
Thanks,
Tanvi
From India, Delhi
Being there for employees is most important. Make them feel that you are part of them. Responding on time and giving them solutions or finding answers to their queries will help you make your place among employees.
Thanks,
Tanvi
From India, Delhi
Rules do not work always. Employees need empathy and the right guidance to show them how to climb the ladder of their growth while the organization is growing. The key to quality and enhanced productivity is exercising true leadership and not micromanagement.
From India, Vadodara
From India, Vadodara
Dear Jinsy,
On the captioned subject, our members have given their input on how to deal with it. One thing that is not understood is what makes you think that the productivity of the employees is lower than your expectations. If the productivity is indeed low, you need to conduct a survey to understand the reasons for the low productivity. It is necessary to determine whether this is due to human factors, capital, or machinery, as all these factors are interconnected.
If it is a human factor, you need to identify the aspects such as poor knowledge, new challenges for the workforce, lack of guidance and supervision, or low motivation due to inadequate incentives or poor welfare facilities, among others. The scope is vast, and you need to focus on the HR aspect that is missing. A collective response is required to address this issue effectively.
Kind regards,
[Your Name]
From India, Mumbai
On the captioned subject, our members have given their input on how to deal with it. One thing that is not understood is what makes you think that the productivity of the employees is lower than your expectations. If the productivity is indeed low, you need to conduct a survey to understand the reasons for the low productivity. It is necessary to determine whether this is due to human factors, capital, or machinery, as all these factors are interconnected.
If it is a human factor, you need to identify the aspects such as poor knowledge, new challenges for the workforce, lack of guidance and supervision, or low motivation due to inadequate incentives or poor welfare facilities, among others. The scope is vast, and you need to focus on the HR aspect that is missing. A collective response is required to address this issue effectively.
Kind regards,
[Your Name]
From India, Mumbai
Dear Jinsy,
Productivity can be increased in a number of ways. Our learned members have given their valuable input. Your message says that you want to improve. The immediate question that flashes in my mind is ‘from current level’ to “what (desired) level?”. What will be the determinants?
One approach to any sector is to concentrate on Machine, Money, Method, Men etc that focusses on resources. Examine which of these inputs that needs to be augmented. It could be more than one also.
The competency of the person according to me will be the next point to consider. There are three components to it namely Attitude, Skill and Knowledge. For each person see the areas that need attention and design improvement programs accordingly. As an example, I have attached an image for a student. Similar attributes can be made for your employees to achieve higher productivity.
V.Raghunathan
Chennai
From India
Productivity can be increased in a number of ways. Our learned members have given their valuable input. Your message says that you want to improve. The immediate question that flashes in my mind is ‘from current level’ to “what (desired) level?”. What will be the determinants?
One approach to any sector is to concentrate on Machine, Money, Method, Men etc that focusses on resources. Examine which of these inputs that needs to be augmented. It could be more than one also.
The competency of the person according to me will be the next point to consider. There are three components to it namely Attitude, Skill and Knowledge. For each person see the areas that need attention and design improvement programs accordingly. As an example, I have attached an image for a student. Similar attributes can be made for your employees to achieve higher productivity.
V.Raghunathan
Chennai
From India
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