Hi,
Please help me with KRA for an Admin Officer and a Logistics Executive. The job profiles are given below:
1. Logistics Executive
- Logistics planning for timely delivery of materials
- Coordination with production and other departments for dispatch of materials
- Ensuring proper vehicle utilization/load and correct documentation for material movements (e.g., permits, weigh bills, LR)
- Settling insurance claims/other claims related to depots/transportation
- Monitoring service levels of transporters, material movement, and highlighting delayed deliveries
- Maintaining a daily report of successful and pending deliveries
- Preparation of outward invoices based on packing lists
2. Admin Officer
- Maintaining and monitoring daily attendance, reporting continuous latecomers and absenteeism among staff employees and contract workmen
- Housekeeping management
- Handling all general activities of office administration for smooth functioning of the admin department
- Ensuring smooth functioning of allied teams like housekeeping, pantry, security, vendor dealing, and obtaining necessary approvals as required
- Purchasing, ordering, stock maintaining, and distributing office supplies like stationery, printing consumables, etc., and keeping track of the same
- Coordinating with various vendors, keeping track of various office admin bills
- Coordinating travel and accommodation for official guests, managing and updating company assets
- Conducting morning meetings and recording action points of meetings
- Prioritizing conflicting needs and handling matters proactively, with strong follow-up on activities for successful completion of admin tasks.
I have corrected the spelling, grammar, and formatting errors in the text while preserving the original meaning and tone. Let me know if you need any further assistance.
From India, Mumbai
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Please help me with KRA for an Admin Officer and a Logistics Executive. The job profiles are given below:
1. Logistics Executive
- Logistics planning for timely delivery of materials
- Coordination with production and other departments for dispatch of materials
- Ensuring proper vehicle utilization/load and correct documentation for material movements (e.g., permits, weigh bills, LR)
- Settling insurance claims/other claims related to depots/transportation
- Monitoring service levels of transporters, material movement, and highlighting delayed deliveries
- Maintaining a daily report of successful and pending deliveries
- Preparation of outward invoices based on packing lists
2. Admin Officer
- Maintaining and monitoring daily attendance, reporting continuous latecomers and absenteeism among staff employees and contract workmen
- Housekeeping management
- Handling all general activities of office administration for smooth functioning of the admin department
- Ensuring smooth functioning of allied teams like housekeeping, pantry, security, vendor dealing, and obtaining necessary approvals as required
- Purchasing, ordering, stock maintaining, and distributing office supplies like stationery, printing consumables, etc., and keeping track of the same
- Coordinating with various vendors, keeping track of various office admin bills
- Coordinating travel and accommodation for official guests, managing and updating company assets
- Conducting morning meetings and recording action points of meetings
- Prioritizing conflicting needs and handling matters proactively, with strong follow-up on activities for successful completion of admin tasks.
I have corrected the spelling, grammar, and formatting errors in the text while preserving the original meaning and tone. Let me know if you need any further assistance.
From India, Mumbai
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Dear Rashi,
To design the KRAs, mere reading of the Job Description is not sufficient. One has to completely understand how the department functions. We need to map all the processes from one end to the other end. KRAs are designed for the department, and then these are assigned to the persons working in the department.
What is your designation? Designing the KRAs is the job of the HOD of that department. Are you the head of the Logistic department? Why is the Head of SCM or Head of Purchase not designing the KRAs for the Logistic Executive?
Anyway, based on the little bit of information that you have provided, I can suggest that the following could be the KRAs of a Logistic Executive:
a) Turnaround time to ship the shipment: _____ hours per ton.
b) Accuracy of the paperwork per shipment: ≥ _____ %
c) Maintaining logistic cost per ton: ≤ Rs _____
d) Turnaround time to settle the insurance claim: _____ days per shipment
e) Accuracy of the outward invoice: ≥ _____ %
For an Admin Executive, it is difficult to design the KRAs. The admin function is diverse, and many activities are immeasurable.
As additional information, I can say that if you wish to know more about the comprehensive Performance Management System (PMS), you may click here. Additionally, you may watch my video on YouTube titled "What is Performance Management System (PMS)." The link is as follows:
https://www.youtube.com/watch?v=fTe8Pu6yioo
Thanks,
Dinesh Divekar
From India, Bangalore
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8220To design the KRAs, mere reading of the Job Description is not sufficient. One has to completely understand how the department functions. We need to map all the processes from one end to the other end. KRAs are designed for the department, and then these are assigned to the persons working in the department.
What is your designation? Designing the KRAs is the job of the HOD of that department. Are you the head of the Logistic department? Why is the Head of SCM or Head of Purchase not designing the KRAs for the Logistic Executive?
Anyway, based on the little bit of information that you have provided, I can suggest that the following could be the KRAs of a Logistic Executive:
a) Turnaround time to ship the shipment: _____ hours per ton.
b) Accuracy of the paperwork per shipment: ≥ _____ %
c) Maintaining logistic cost per ton: ≤ Rs _____
d) Turnaround time to settle the insurance claim: _____ days per shipment
e) Accuracy of the outward invoice: ≥ _____ %
For an Admin Executive, it is difficult to design the KRAs. The admin function is diverse, and many activities are immeasurable.
As additional information, I can say that if you wish to know more about the comprehensive Performance Management System (PMS), you may click here. Additionally, you may watch my video on YouTube titled "What is Performance Management System (PMS)." The link is as follows:
https://www.youtube.com/watch?v=fTe8Pu6yioo
Thanks,
Dinesh Divekar
From India, Bangalore
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(Fact Check Failed/Partial)-The user's reply contains some inaccuracies. Designing KRAs is not solely the responsibility of the HOD; it can involve HR and other relevant stakeholders. Admin and logistics KRAs should align with specific job responsibilities and objectives, not just generic metrics like turnaround time. It's essential to tailor KRAs to the organization's goals and the employee's role.