Dear All,
In my company, we have a web designer who always arrives late to the office. Since I joined (almost a year now), I have tried various techniques to encourage him to be punctual, such as salary deductions and marking down his performance, but he has not shown any improvement. Please suggest some creative ideas to help him become more punctual.
Thank you.
With Kind Regards,
Mandeep Kaur
HR & Marketing Executive
01 Synergy
From India, Ludhiana
In my company, we have a web designer who always arrives late to the office. Since I joined (almost a year now), I have tried various techniques to encourage him to be punctual, such as salary deductions and marking down his performance, but he has not shown any improvement. Please suggest some creative ideas to help him become more punctual.
Thank you.
With Kind Regards,
Mandeep Kaur
HR & Marketing Executive
01 Synergy
From India, Ludhiana
Mandeep,
Why have you been tolerating this employee for the past year? In all likelihood, he is suffering from an "indispensable" complex. This means he feels he is irreplaceable in the organization, and therefore he believes he can do whatever he wants and get away with it. Your failure to address his indiscipline is concerning.
You should discuss the situation with your management and issue him an official notice of two months. Utilize this time to search for his replacement. If he shows improvement, consider retaining him; otherwise, replace him by the end of the notice period.
Cheers,
Navneet
From India, Delhi
Why have you been tolerating this employee for the past year? In all likelihood, he is suffering from an "indispensable" complex. This means he feels he is irreplaceable in the organization, and therefore he believes he can do whatever he wants and get away with it. Your failure to address his indiscipline is concerning.
You should discuss the situation with your management and issue him an official notice of two months. Utilize this time to search for his replacement. If he shows improvement, consider retaining him; otherwise, replace him by the end of the notice period.
Cheers,
Navneet
From India, Delhi
Hi Navneet,
Thank you for your quick reply. I spoke to management, but I don't know for what reason they are keeping him in the company. Every time, they will say, "just give him one more chance."
Mandeep Kaur
From India, Ludhiana
Thank you for your quick reply. I spoke to management, but I don't know for what reason they are keeping him in the company. Every time, they will say, "just give him one more chance."
Mandeep Kaur
From India, Ludhiana
That's exactly the point. They are unsure if they will get his kind of skills at the cost he is coming to them at, hence the tolerance. Sorry, Mandeep, but there is little you can do in this case. HR is helpless if their proposals or initiatives are not driven, supported, or cemented by the management.
Another thing you can attempt as a last resort is to review the attendance of everyone. Select those who regularly come late and then project it to the management that it is because of our inability to check the web designer that the indiscipline is increasing and could affect the image of the organization, or you could introduce the concept of Flexi Timings.
From India, Delhi
Another thing you can attempt as a last resort is to review the attendance of everyone. Select those who regularly come late and then project it to the management that it is because of our inability to check the web designer that the indiscipline is increasing and could affect the image of the organization, or you could introduce the concept of Flexi Timings.
From India, Delhi
Dear Mandeep,
Punctuality and attendance are the most nagging problems in the industry. It is not always beneficial to adopt a strict disciplinary approach to deal with it. The way your management is kind to his conduct suggests that there may be some positive side of him, such as completing his responsibilities without much headache for the management. Therefore, they are not willing to dispense with him, or it may be that they are not willing to incur higher hiring costs again for a web designer.
However, I suggest the following method:
1) There may be various reasons for an employee to come late. Some reasons may seem silly, like being lazy, but there may also be some justifiable causes, such as ailing family members who need attention, family problems, or the inconvenient location of the office from his house, which is also an important factor in cities like Mumbai.
2) Call the employee and ask him why he is coming late regularly. Listen to him first.
3) If he has some genuine problems, think of solutions where you can have a win-win situation. For example, you can alter his working hours or ask him to stay late to compensate for coming in late, etc.
B. Saikumar
HR & Labour Law Consultant
Chipinbiz Consultancy Pvt. Ltd
Mumbai
Tel: 022-28324234
From India, Mumbai
Punctuality and attendance are the most nagging problems in the industry. It is not always beneficial to adopt a strict disciplinary approach to deal with it. The way your management is kind to his conduct suggests that there may be some positive side of him, such as completing his responsibilities without much headache for the management. Therefore, they are not willing to dispense with him, or it may be that they are not willing to incur higher hiring costs again for a web designer.
However, I suggest the following method:
1) There may be various reasons for an employee to come late. Some reasons may seem silly, like being lazy, but there may also be some justifiable causes, such as ailing family members who need attention, family problems, or the inconvenient location of the office from his house, which is also an important factor in cities like Mumbai.
2) Call the employee and ask him why he is coming late regularly. Listen to him first.
3) If he has some genuine problems, think of solutions where you can have a win-win situation. For example, you can alter his working hours or ask him to stay late to compensate for coming in late, etc.
B. Saikumar
HR & Labour Law Consultant
Chipinbiz Consultancy Pvt. Ltd
Mumbai
Tel: 022-28324234
From India, Mumbai
Dear Sai Kumar,
I have discussed these things with him many times. He directly says that he is lazy, and I have offered him flexible timings. For instance, when he is asked to come at 9 am, he will arrive around 9:30. If I call him at 9:30 am, he will come at 10 am. He doesn't have any genuine reason for this tardiness.
Thanks,
Mandeep Kaur
From India, Ludhiana
I have discussed these things with him many times. He directly says that he is lazy, and I have offered him flexible timings. For instance, when he is asked to come at 9 am, he will arrive around 9:30. If I call him at 9:30 am, he will come at 10 am. He doesn't have any genuine reason for this tardiness.
Thanks,
Mandeep Kaur
From India, Ludhiana
Dear Mandeep,
Once again discuss the matter with your employee in a gentle way and explain him why it is a problem, You can explain that it hurts the morale of the office by letting his coworkers see that he skirts the rules, while they are doing their part to obey them.
If your gentle talk and reminders don’t do the trick, begin documenting the employee’s tardiness, issue him a warning letter.This is always a good way to wake someone up a little. If it continues, write him up again and have your seniors to have a discussion wth that employee.
If nothing has changed, have a discussion with your management along with the related documents like attendance report and copy of the warning letters issued. If you have the power, let him go out of your organization.
With Regards,
Priyadarshini
From India, Bangalore
Once again discuss the matter with your employee in a gentle way and explain him why it is a problem, You can explain that it hurts the morale of the office by letting his coworkers see that he skirts the rules, while they are doing their part to obey them.
If your gentle talk and reminders don’t do the trick, begin documenting the employee’s tardiness, issue him a warning letter.This is always a good way to wake someone up a little. If it continues, write him up again and have your seniors to have a discussion wth that employee.
If nothing has changed, have a discussion with your management along with the related documents like attendance report and copy of the warning letters issued. If you have the power, let him go out of your organization.
With Regards,
Priyadarshini
From India, Bangalore
Dear Mandeep,
I just read all the problems you have been facing for the last few months. I would like to suggest the following:
1) Firstly, issue a circular to all employees stating that only 3 instances of latecoming will be allowed in severe cases. After being late, employees must inform HR or their seniors. If an employee is late more than 3 times in a month, there will be a deduction from their salary.
2) Then, issue a latecoming letter for every instance of tardiness and pay special attention to that individual.
3) If the same employee is late more than 3 times, deduct half a day's salary for each late arrival and continue to issue latecoming letters regularly. Don't forget to keep a receiving copy of the latecoming letter.
Neeraj Sharma
From India, Delhi
I just read all the problems you have been facing for the last few months. I would like to suggest the following:
1) Firstly, issue a circular to all employees stating that only 3 instances of latecoming will be allowed in severe cases. After being late, employees must inform HR or their seniors. If an employee is late more than 3 times in a month, there will be a deduction from their salary.
2) Then, issue a latecoming letter for every instance of tardiness and pay special attention to that individual.
3) If the same employee is late more than 3 times, deduct half a day's salary for each late arrival and continue to issue latecoming letters regularly. Don't forget to keep a receiving copy of the latecoming letter.
Neeraj Sharma
From India, Delhi
Dear Mandeep,
In our office, every month, we update the notice board with details of late data. We inform all staff during the general meeting. One supplier who saw the notice asked the staff about it. The following day, that person arrived on time.
Every staff member saw the notice board and shared a laugh, as nowadays the difference in lateness is only five minutes. The HR Manager should avoid speaking excessively to employees about unnecessary matters. He should focus on performing his duties without fear. The Managing Director should not interfere with his work. Allow for occasional exceptions. Ensure that the systems are operating effectively. If an individual is consistently late, take appropriate action.
Our country has many qualified individuals available. Some employees may have been recommended or entered the company due to miscalculations.
Regards,
K. Venkat
From India, Bhopal
In our office, every month, we update the notice board with details of late data. We inform all staff during the general meeting. One supplier who saw the notice asked the staff about it. The following day, that person arrived on time.
Every staff member saw the notice board and shared a laugh, as nowadays the difference in lateness is only five minutes. The HR Manager should avoid speaking excessively to employees about unnecessary matters. He should focus on performing his duties without fear. The Managing Director should not interfere with his work. Allow for occasional exceptions. Ensure that the systems are operating effectively. If an individual is consistently late, take appropriate action.
Our country has many qualified individuals available. Some employees may have been recommended or entered the company due to miscalculations.
Regards,
K. Venkat
From India, Bhopal
Dear Mandeep,
Find out secretly his interest. Give some interesting workload of his choice related to the office/organization, and see the change. As management wants to retain him, find out his skills apart from web designing and try to implement the same thing in web designing. Try out this way. He may improve. Try the ways positively.
Regards,
Abhinandan.
From India, Hubli
Find out secretly his interest. Give some interesting workload of his choice related to the office/organization, and see the change. As management wants to retain him, find out his skills apart from web designing and try to implement the same thing in web designing. Try out this way. He may improve. Try the ways positively.
Regards,
Abhinandan.
From India, Hubli
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