Hi there,
I have been appointed as the new HR Executive, and I need to create appointment letters for a telecaller and a field worker. The issue is that they have been working for a long time without having received appointment letters since there was no HR personnel in place previously. Please help me with this.
Thank you.
From India, Pune
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1I have been appointed as the new HR Executive, and I need to create appointment letters for a telecaller and a field worker. The issue is that they have been working for a long time without having received appointment letters since there was no HR personnel in place previously. Please help me with this.
Thank you.
From India, Pune
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Hi,
Please find attached the Format details.
Date:
Name of the Employee Who is recruited:
Address.
Dear Mr. XYZ,
1. Place of Posting
2. Compensation
3. PF Scheme
4. Gratuity
5. General terms and conditions of Employment.
Joining Documentation:
Joining Entitlements
Contact address for correspondence
Acknowledgement and acceptance:
All these details are to be filled on the company letterhead and signed by the authorized signatory.
From India, Nagpur
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Please find attached the Format details.
Date:
Name of the Employee Who is recruited:
Address.
Dear Mr. XYZ,
1. Place of Posting
2. Compensation
3. PF Scheme
4. Gratuity
5. General terms and conditions of Employment.
Joining Documentation:
Joining Entitlements
Contact address for correspondence
Acknowledgement and acceptance:
All these details are to be filled on the company letterhead and signed by the authorized signatory.
From India, Nagpur
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Company Name/Logo
Company Address
Dear Sir,
Dated: [Date]
Name: _____________________________
Father's Name: _______________________
Address: ____________________________
This is in reference to your application dated [Date] and the subsequent interview/test that you had with us. We are pleased to appoint you as [Designation] under the following terms & conditions:
1. Your appointment as [Designation] is effective from the date of this letter.
2. You will be paid a salary of Rs. [Amount] in consolidation. You will not be eligible for any other allowance or benefits except as stated above.
3. You will be eligible for leave and other benefits as per the service rules of the company in force or as amended from time to time. The company reserves the right to amend the rules, which will be applicable to you.
4. Your duties will include ensuring efficient, satisfactory, and economical operations in your assigned area of responsibility. As an employee, you are expected to maintain a high standard of loyalty, efficiency, integrity, and confidentiality. You will liaise with employees under your supervision or your colleagues and will be responsible for executing management decisions.
5. You are required to devote your full time and attention to the company and not engage in any other paid or honorary capacity without written permission.
6. Any change in your residential address must be promptly communicated in writing to the personnel department/manager within three days of the change.
7. Leave must be taken with prior permission.
If the above terms and conditions are acceptable to you, please sign the carbon copy as acceptance and return it for our records.
For Authorized/Competent Official
Employee Declaration:
I accept the offer and the terms and conditions mentioned in the above letter.
Employee Signature
Date: [Date]
Regarding the appointment letter for a field worker, please provide specific details for the role so that a tailored letter can be drafted.
From India, Pune
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Company Address
Dear Sir,
Dated: [Date]
Name: _____________________________
Father's Name: _______________________
Address: ____________________________
This is in reference to your application dated [Date] and the subsequent interview/test that you had with us. We are pleased to appoint you as [Designation] under the following terms & conditions:
1. Your appointment as [Designation] is effective from the date of this letter.
2. You will be paid a salary of Rs. [Amount] in consolidation. You will not be eligible for any other allowance or benefits except as stated above.
3. You will be eligible for leave and other benefits as per the service rules of the company in force or as amended from time to time. The company reserves the right to amend the rules, which will be applicable to you.
4. Your duties will include ensuring efficient, satisfactory, and economical operations in your assigned area of responsibility. As an employee, you are expected to maintain a high standard of loyalty, efficiency, integrity, and confidentiality. You will liaise with employees under your supervision or your colleagues and will be responsible for executing management decisions.
5. You are required to devote your full time and attention to the company and not engage in any other paid or honorary capacity without written permission.
6. Any change in your residential address must be promptly communicated in writing to the personnel department/manager within three days of the change.
7. Leave must be taken with prior permission.
If the above terms and conditions are acceptable to you, please sign the carbon copy as acceptance and return it for our records.
For Authorized/Competent Official
Employee Declaration:
I accept the offer and the terms and conditions mentioned in the above letter.
Employee Signature
Date: [Date]
Regarding the appointment letter for a field worker, please provide specific details for the role so that a tailored letter can be drafted.
From India, Pune
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if possible insert the Contact adress: Any future Correspondance should be addressed to. Name of HR Representative and Address:
From India, Nagpur
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From India, Nagpur
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Tripti, what I think is that you should not issue the appointment letters to the old employees as their roles and positions must have changed since they joined. Issuing a backdated offer letter does not make sense.
You can start the practice of issuing appointment letters for the new joiners.
From India, Delhi
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You can start the practice of issuing appointment letters for the new joiners.
From India, Delhi
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HR Manual (Employee Hand Book).doc